ABC/123 Version X 1 New Hire Communications COM/295

Title ABC/123 Version X 1 New Hire Communications COM/295 Version University of Phoenix Material

Select a company you are familiar with. Imagine that you work for the HR department of the company. You are tasked to develop a message to orient new hires to the company culture, process, procedures, and general information. Compose a message for new hires using the three-step process outlined in Ch. 5 of Business Communication.

Step 1: Prewriting Review the AIM planning process in Ch. 5 of Business Communication including the “Chapter Takeaway for Creating Effective Messages." Analyze the situation described above by answering each of the following questions with 1 to 2 paragraphs:

1. Review the assignment directions above. What is the purpose of the message the HR employee is tasked to write?
2. Who is the audience? What are characteristics shared by the audience that the HR employee should consider when writing the message? What do they already know?
3. Which communication channel(s) would you choose to deliver the message and why?
4. What writing strategies can you use in your writing of the message?

Step 2: Drafting Research your company’s background to know about the culture, processes, and procedures within the organization you selected. Write a rough draft of the message below using the analysis you did in Step 1. Make sure your message is appropriate for the purpose and audience (e.g., new hires). Use an outline to help organize your thoughts. Refer to Ch. 5 of Business Communication for strategies of researching background information and effective writing.

Step 3a: Revising Copy and paste the message you drafted in Step 2 below. Proofread and edit the message using the “Track Changes” feature under the “Review” tab to show you are actively engaged in proofreading and revision. Review Ch. 5 of Business Communication to learn more about revising messages before you start. Use the following questions as guidance when you proofread the message:

1. Does the message establish the credibility? Is there some supporting research you may use to deepen the credibility?
2. Is the message clear? Can your audience read the message without many questions?
3. Is the message concise? Have you eliminated unnecessary verbiage in the message?
4. Is the message easy to read? Have you used headings or bulleted lists to increase the clarity of your message?

Step 3b: Final Message for Submission Provide the final copy of your message here. Save the document and submit it as your assignment.

Paper For Above instruction

The purpose of this message is to welcome and orient new hires to the company's culture, processes, procedures, and general information, ensuring they understand the organization’s values and operational standards. As HR professionals, it is essential to craft a clear, engaging, and informative message that sets the tone for new employees and provides them with essential resources and guidance to integrate smoothly into the company environment.

The audience comprises newly hired employees who are eager to understand their roles and the company's expectations. They likely possess basic knowledge of their job functions but are unfamiliar with specific organizational policies, cultural norms, and onboarding procedures. The characteristics to consider include their level of enthusiasm and possible anxiety about starting a new job, as well as their varying backgrounds. The message should be encouraging, accessible, and supportive, minimizing jargon and emphasizing clarity and reassurance.

In terms of communication channels, I would recommend delivering this message via email supplemented by an orientation portal or intranet platform. Email is effective for direct, personalized communication that employees can revisit. The inclusion of a digital onboarding platform allows for interactive content, videos, or links to detailed resources, accommodating diverse learning preferences and facilitating easy access to vital information in a centralized digital space.

Effective writing strategies include using clear headings, bullet points, and concise language to enhance readability and engagement. Employing a positive tone and including real examples or company values can strengthen credibility. Structuring the message with logical flow—starting with welcoming statements, followed by company overview, expectations, resources, and contact information—ensures clarity. Additionally, researching the company's mission, culture, and policies helps in tailoring the message authentically, aligning it with the organization’s core principles, and demonstrating thorough understanding and credibility.

Below is a rough draft of the orientation message, developed from the analysis above:

[Draft message following the outline, including welcoming remarks, company background, key policies, resources, and contact points.]

After drafting, I would review my message for clarity, conciseness, and readability, editing with track changes. I would verify that the tone remains welcoming and supportive, ensuring the message accurately reflects the company's culture and policies. Finally, I would prepare the polished version for submission, ensuring all information is accurate, complete, and professionally presented.

References

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