Access 2019 Project Exam Ch04 Hoe Assessment

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Start Access. Open the downloaded Access file named Exp19_Access_Ch04_HOEAssessment_Conference.accdb. Save the file to the location where you are storing your files. You will create a form to manage the data in the Registration table. Use the Form tool to create the form and then modify the form as required. You will also remove the layout control from the form so that the controls can be repositioned freely.

Select the Registration table as the record source for a form. Use the Form tool to create a new form with a stacked layout. Change the form's title to Enter/Edit Registrants. Click the layout selector and with all of the fields and labels selected, set the width of the controls to about 3 inches. Set the background color of the RegistrationID textbox to Tan, Background 2, and set the font size to 14.

Save the form as Edit Registrations. Open the Edit Registrations form in Design view. Select all controls in the Detail section of the form, and then remove the layout. View the form in Layout view. Delete the City label from the form and move the City textbox up and to the right of Address so that their top edges are aligned. Delete the State/Province and Postal Code labels from the form and move the Postal Code textbox up and to the right of State so that their top edges are aligned. Move the State/Province and Postal Code textboxes up to below Address and City so that they close in the white space, keeping the spacing close to that of the controls above them. View the form in Print Preview and set the orientation to Landscape. Switch to Form view, then save and close the form.

You will create a report based on the Speaker and Room Schedule query. Use the Report Wizard to accomplish this task. Select the Speaker and Room Schedule query in the Navigation Pane as the record source for a report. Activate the Report Wizard and select all available fields for the report. View the data by Speakers. Accept the default grouping levels and click Next. Use Date as the primary sort field in ascending order. Accept the Stepped and Portrait options. Save the report as Speakers by Name. Switch to Layout view and apply the Retrospect theme to this report only. Switch to Report view to verify column display, then return to Layout view.

Delete the Room ID label and textbox from the report. Drag the right edge of the Session Title textbox to widen it to approximately 3 inches. Save the report. Switch to Print Preview and export the report as a PDF named Speaker by Name. Close the PDF reader and return to Access. Close Print Preview and then close the report. Realize that the StartingTime field was not included in the query source for your report; add the field to the query and modify the report in Layout view to include the missing field. Open the Speaker and Room Schedule query in Design view, add the StartingTime field after the Date field, run, save, and close the query.

Open the Speakers by Name report in Layout view. Drag the StartingTime field from the Field List into the report layout, then move the column immediately to the right of the Session Title. Switch to Print Preview, then save and close the report. Create a Navigation Form with vertical tabs, left navigation layout. Drag the Edit Registrations form icon from the Navigation Pane onto the [Add New] tab of the Navigation Form. Drag the Speakers by Name report icon onto the second [Add New] tab. Save the Navigation Form as Navigation Form and close it. View the Room Information form in Form view, sort records by Capacity in descending order, then save and close. Close all objects, close the database, and exit Access. Submit the database as instructed.

Paper For Above instruction

This assignment involves creating and customizing various objects within an Access 2019 database to facilitate efficient management and presentation of conference registration information. Initially, a data entry form must be designed to allow users to add and modify registrant details seamlessly. Modifications include changing layout styles, adjusting control sizes, setting specific background colors, and restructuring controls for clarity and ease of use. The form titled "Enter/Edit Registrants" should facilitate straightforward data input and editing, with attention paid to control positioning and visual presentation.

Subsequently, a report summarizing speaker and room schedules must be generated using the Report Wizard. The report should group data by speakers, include all relevant fields, and be sorted by date. Layout and themes should be customized to enhance visual appeal and readability, with specific adjustments like expanding column widths to prevent truncated data and modifying the report layout to ensure clarity. Exporting the report as a PDF ensures easy distribution to speakers unfamiliar with databases, thus emphasizing the importance of an accessible format.

The process further includes refining the report by adding missing data fields, such as StartingTime, to provide comprehensive scheduling information. Incorporating this field requires updating the underlying query and adjusting the report layout accordingly. Customizing report views—Layout and Print Preview—is essential to finalize the presentation and ensure the exported PDF reflects the complete, accurate schedule information.

Additionally, a Navigation Form with vertical tabs should be created to facilitate quick access to key database objects such as the registration form, speaker schedule report, and room information form. This navigation enhances usability, especially when managing multiple objects within the database. Proper placement of objects on the navigation tabs, along with sorting data in forms for better clarity, exemplifies user-centered design principles.

Finally, the process involves closing all objects and the database cleanly to finalize the assessment submission. This structured approach demonstrates proficiency in creating, customizing, and utilizing core Access objects—forms, reports, queries, and navigation forms—to support effective data management and presentation in a conference setting.

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