Access Capstone 2013 Part 2 - Lab Test 804093

Access Capstone/Access Capstone/Access 2013 Part 2 - Lab Test A

Access Capstone/Access Capstone/Access 2013 Part 2 - Lab Test A.docx Microsoft Access 2013 Querying the Electronics Database Part-2 Total Points = 100 Purpose: To demonstrate the ability to create and use queries. Problem: Query an electronics shop database in a variety of different ways. Instructions: Create a fresh GetItNow Electronics database. Execute the following tasks using queries, and print the results. 1. Open the GetItNow Electronics database and, using the Sales Rep table, create a new query for each of the following tasks. 2. Display and print all fields for all the records in the Sales Rep table. Save the query as Lab Test Step 2. 3. Display and print the Sales Rep ID, Outlet ID, and Quota for all records in the Sales Rep table. Save the query as Lab Test Step 3. 4. Display and print the Sales Rep ID, Outlet ID, and Quota for all Sales Reps with a Gender of M. Save the query as Lab Test Step 4. 5. Display and print the Sales Rep ID, Full Name, Age, and Hire Date for all Sales Reps with a hire date after June 1, 2005. Save the query as Lab Test Step 5. 6. Display and print the Sales Rep ID, Full Name, Outlet ID, Quota, and YTD Sales for all Sales Reps with a quota of more than $2,000,000 and Outlet ID of GINE 17. Save the query as Lab Test Step 6. 7. Display and print the Sales Rep ID, Full Name, Outlet ID, and YTD Sales for all Sales Reps with a Sales Rep ID that begins with 6. Save the query as Lab Test Step 7. 8. Display and print the Sales Rep ID, Full Name, Hire Date, and Quota for all Sales Reps with a hire date before July 2, 2004 or a quota of less than $2,500,000. Save the query as Lab Test Step 8. 9. Display and print the Sales Rep ID, Full Name, Outlet ID, and YTD Sales for the top 4 Sales Reps with YTD Sales greater than $1,500,000 and less than $3,000,000. Save the query as Lab Test Step 9. 10. Display and print the Sales Rep ID, Outlet ID, Full Name, and Hire Date of all records in the Sales Rep table sorted in ascending sequence by Full name. Using a parameter, ask the user to “Enter Outlet ID”, and use it to limit the records to just those which match the parameter. Save the query as Lab Test Step 10. 11. Using all the fields, display and print all the records in the Sales Reps table sorted in descending sequence by Full Name within Outlet ID. Save the query as Lab Test Step 11. 12. Join the Sales Rep and Outlet tables. Using the fields Sales Rep ID, Outlet ID, Full Name, Address, City, and State, display and print all records. Save the query as Lab Test Step 12. 13. Restrict the records retrieved in Step 12 to only Sales Reps with a Sales Rep ID beginning with a 1. Display and print the results. Save the query as Lab Test Step 13. 14. From the Sales Rep table, display and print the Outlet ID and Quota for the highest quota with an Outlet ID of GINE 26. Save the query as Lab Test Step 14. 15. From the Sales Rep table, display and print the average YTD Sales by Outlet ID. Save the query as Lab Test Step 15. 16. If each Sales Rept is required to increase their quota by 15%, display and print the Sales Rep ID, Outlet ID, Quota, and new quota for every record in the Sales Reps table. Save the query as Lab Test Step 16. 17. Close the GetItNow Electronics database and quit Access. Purpose: To demonstrate the ability to create reports and forms. Problem: Your supervisor at GetItNow Electronics wants you to create reports and forms combining data from the Outlets and Sales Rep tables using the techniques learned in Chapter 4. Instructions: Using the Part-1 GetItNow_Electronics database file, execute the following tasks: 1. Open the Sales Rep report. Group the report by Job Type and sort by Full Name within Job Type. Include totals for Quota and YTD Sales for each grouping. Save the report as Sales Rep Revised. 2. Print the report. 3. Create the Sales Rep by Outlet report as shown in Figure A4A – 2. Use both the Sales Rep and Outlets tables. Include a total for the YTD Sales field. Change the orientation to landscape. Use Layout view to make this adjustment so the total control displays completely. 4. Print the report. 5. Create the Sales Representatives form shown in Figure A4A – 3 for the Sales Rep table using the Form Wizard. Include the date in the form. 6. Print the form.

Paper For Above instruction

This comprehensive report explores the creation and utilization of queries, reports, and forms using Microsoft Access 2013 within the context of a fictional electronics retail business, GetItNow Electronics. The purpose of the tasks is to demonstrate proficiency in designing databases that support business operations, including filtering data, joining multiple tables, and rendering data into printable reports and user-friendly forms.

Creating and Querying the Electronics Database

Initially, the assignment involves setting up a new database called "GetItNow Electronics," which comprises two primary tables: Sales Reps and Outlets. The Sales Reps table records essential information about sales personnel, including their ID, name, gender, age, hire date, outlet assignment, quota, and year-to-date sales. The Outlets table includes outlet IDs, addresses, cities, states, and zip codes. Establishing these tables with their respective primary keys ensures data integrity and relational capabilities necessary for complex queries.

Constructing Queries for Data Retrieval

The subsequent tasks require constructing a series of specific queries using both the query wizard and design view. These include retrieving all records from the Sales Reps table, filtering by gender, hire date, quota, or ID patterns. For instance, some queries restrict records to Sales Reps with a gender of male, or those hired after June 1, 2005. Other queries identify top performers based on sales figures, such as the top four Sales Reps with YTD sales within a specific range. Parameterized queries allow dynamic input, such as entering an Outlet ID to filter records accordingly.

Joining Tables and Advanced Data Filtering

Advanced queries involve joining the Sales Reps and Outlets tables on the Outlet ID to produce combined datasets that include outlet details alongside sales staff information. Restricting records further, such as filtering Sales Reps with IDs starting with specific digits, helps in targeted analyses. Calculations, such as identifying the highest quotas or computing average sales per outlet, showcase the ability to generate summarized insights directly from the database.

Creating Reports for Data Presentation

Moving from queries to reports, the task involves designing grouped and sorted reports to facilitate managerial review. The "Sales Rep" report groups employees by Job Type, sorts within groups by Full Name, and displays totals for quotas and YTD sales—providing a structured overview of performance metrics. Another report combines data from Sales Reps and Outlets, with adjustments for print layout to ensure clarity and completeness. Enhanced reports include totals and proper formatting, such as changing page orientation to landscape for wide data tables.

Form Development for Data Entry and Review

Finally, the creation of forms allows user-friendly data entry and review of sales personnel records. The Sales Reps form, created with the wizard, facilitates viewing and editing records efficiently. Including current dates and intuitive navigation improves usability, supporting ongoing business operations.

Conclusion

This assignment demonstrates core competencies in database development, including table creation, query design, report formatting, and form construction within Microsoft Access 2013. Mastery of these skills allows for effective data management, reporting, and decision-making support for a retail electronics business such as GetItNow Electronics. The resulting robust database system enhances operational efficiency and provides valuable insights into sales performance and outlet management.

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