Activity Writing From Facts Congratulations You Company Has

Activity Writing From Factscongratulationsyou Company Has Become Co

Congratulations! Your company has recognized a significant issue with employee retention, particularly that about 27% of new employees leave within 18 months of joining. To address this, the “Make ‘Em Welcome” Task Force has initiated a comprehensive retention program aimed at improving new employee integration and reducing turnover. The first phase of this initiative is the Pal Program, which pairs each new employee with an experienced departmental member, known as a Pal, to facilitate orientation and support during their first three months.

This memo is intended for employees who have been appointed as Pals for new hires. It aims to clarify the program's purpose, responsibilities, and expectations, considering that some Pals may have been selected without prior consultation and might have mixed feelings about their role. The Pal Program is a new company-wide effort designed to help new employees adapt quickly by providing guidance, sharing knowledge about departmental operations, and fostering a welcoming environment.

The key goals of the Pal Program are to welcome new employees effectively, ensure they receive comprehensive orientation into both the company and their respective departments, and foster their integration into the company’s culture. The program emphasizes that the department-specific orientation must cover how the department conducts its business, which will be developed locally by each department and led by the Pal and their supervisor. This orientation is crucial for helping new employees understand their role within the department's context and operational procedures.

Pals are responsible for ensuring that new employees participate in three distinct orientation activities: a Company Orientation, a Department Overview and Orientation, and a Technology Orientation. The first involves familiarizing the new employee with the company's mission, values, and general practices, while the department-specific orientation provides a deep dive into departmental operations and procedures. The Technology Orientation ensures the new hire understands how to use specialised applications relevant to their role. The goal is for the new employee to participate in these activities within the first two weeks of employment to facilitate quick acclimation.

To support these efforts, the Pal will utilize resources provided by the Task Force, including a draft “welcome letter” to be signed by the Pal and placed on the new employee’s desk on their first day. The Pal also has a Checklist outlining topics to cover during the Department Orientation, and they will work alongside the department’s manager or supervisor to deliver this onboarding effectively. Additionally, the Pal will answer questions, provide advice based on their experience, and assist the new employee in overcoming early obstacles during their initial three months.

The program will undergo periodic evaluations, with the Task Force or coordinator Mary Smith following up to gather feedback on the program's effectiveness and areas for improvement. This feedback will help refine the process, making the orientation more impactful and tailored to departmental needs. Management expects that actively engaging experienced employees as Pals will significantly reduce turnover, contributing to a more stable and productive workforce. Pals are encouraged to see their role as a recognition of their contributions and an opportunity to mentor newcomers, even if their appointment was not entirely voluntary.

It is essential for Pals to understand that their involvement is vital for the success of the onboarding process. They play a key part in creating a welcoming atmosphere, sharing their knowledge, and fostering a culture of support that will benefit new employees during their critical initial months. As the program develops, feedback from Pals is invaluable in continuously improving the experience for future hires. Ultimately, by effectively mentoring new employees, Pals help ensure their successful integration, reduce turnover, and contribute positively to the company's overall growth and stability.

Paper For Above instruction

Subject: Important Guidelines for the Pal Program - An Employee Retention Initiative

Dear Pals,

As valued members of our organization, you have been selected to participate in the new Pal Program, an essential part of our company's strategy to enhance new employee onboarding and retention. While some of you might have been appointed without prior consultation, your role as Pals is critical in shaping a welcoming environment and ensuring the success of our new hires during their first three months.

The Pal Program aims to integrate new employees into the company's culture, familiarize them with departmental operations, and provide ongoing support to facilitate their transition. Your responsibilities include welcoming new hires with a personalized letter, guiding them through various orientation activities, and helping them navigate early challenges. The primary focus is on conducting thorough Department Orientation sessions that explain how your department does business, its processes, and its specific applications or tools used in daily work.

To achieve these objectives, you will coordinate and deliver three key orientation activities within the first two weeks of employment: a Company Orientation, Department Overview, and Technology Orientation. The company provides a draft “welcome letter” to assist in welcoming your new colleague on their first day, but you are encouraged to personalize the message to make it warm and sincere. Place this letter prominently on their desk to create a positive initial impression.

Furthermore, each Pal will be provided with a comprehensive Checklist that details the topics and activities to cover during the Department Orientation. Collaborating with your department's manager or supervisor, you will ensure that the new employee participates in these key sessions, is introduced to departmental routines, and understands how the team operates. The goal is for the new hire to attend all three orientation sessions, which include Company, Department, and Technology orientations, designed to equip them with the necessary knowledge to begin their role confidently.

During this period, you will serve as a mentor, sharing your experience and offering guidance to help the new employee overcome any initial obstacles. Your role extends beyond initial onboarding; the company expects periodic follow-ups and feedback about the program's effectiveness. Mary Smith, who coordinates the Pal Program, will reach out for your insights and suggestions for ongoing improvements.

It is important to recognize that some Pals may feel uncertain about their role or reluctant due to lack of prior consultation. Remember, your participation symbolizes recognition of your experience and contributions to the company. Your involvement not only benefits the new employee but also strengthens our organizational culture of support and collaboration. We encourage you to view this as an opportunity for professional growth and a chance to mentoring future talent within our organization.

Management expects that this program will significantly reduce turnover among new employees, which currently stands at 27% within the first 18 months. Your active engagement as Pals will be instrumental in achieving this goal. The ongoing feedback from Pals will help refine and improve the program, making it more effective and impactful for everyone involved.

Thank you for your dedication and support in making the Pal Program a success. Your contribution is vital in fostering a welcoming environment and ensuring our new employees feel valued and supported from day one.

Sincerely,

[Your Name]

[Your Position]

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