Assignment 2 Final Project Part IV: Comparing Study Designs
Assignment 2 Final Project Part IV: Comparing Study Designs
Develop a 3–5-page Word document outlining the system implementation phase for your final project, including:
- Physical locations for installing workstations, printers, servers, and other hardware
- Strategies to provide users with sufficient information about the system to gain their confidence
- Procedures for placing and connecting hardware
- Steps for installing, configuring, customizing, and testing specific software
Ensure your document is well-structured, free of spelling and grammatical errors, and cites any sources using APA format. Submit the completed assignment by Tuesday, August 8, 2017, to the W4: Assignment 2 Dropbox.
Paper For Above instruction
The successful implementation of a new system in an organizational setting requires meticulous planning across multiple facets, including site preparation, user engagement, and hardware and software installation. This comprehensive process ensures that the system functions effectively, is well-received by users, and integrates seamlessly into the existing infrastructure. In this paper, each phase of the implementation process is detailed to serve as a blueprint for executing a smooth transition to the new system.
Site Preparation
The physical locations designated for system deployment encompass several key areas within the organization. Workstations should be positioned in accessible yet secure zones that facilitate productivity and security. For example, in an office setting, workstations are often arranged in open-plan areas or private cubicles, depending on privacy needs. Printing devices, such as network printers and multifunctional copiers, are usually installed in centralized locations that are convenient for all users, minimizing foot traffic and ensuring efficient workflow.
Servers hosting applications and data storage must be installed in secure server rooms with proper ventilation, cooling, and power backup systems. These rooms should restrict access to authorized personnel to maintain security and prevent physical damage. Additionally, hardware installations should comply with organizational standards and safety codes, including grounding, cable management, and environmental controls (Tuma & Tuma, 2017).
User Preparation
Effective user preparation involves transparent communication about the system’s benefits, functionalities, and transitional procedures. Providing comprehensive training sessions, user manuals, and FAQs help build user confidence and facilitate a smoother adaptation process. It is also vital to establish a responsive support system, such as a helpdesk or onsite support team, to address user concerns promptly (Garvin, 2018). Engaging users early in the process through demonstrations and feedback sessions helps tailor the implementation to meet their needs and reduces resistance to change.
Hardware and Software Installation
The physical placement and connection of hardware devices involve detailed planning and execution. Workstations should be connected to power sources and network outlets using structured cabling or wireless configurations, depending on the infrastructure. Network cables must be properly grounded, labeled, and organized for maintenance ease (Cheng et al., 2019). Printers and peripherals are connected via USB or network connections, tested for functionality, and integrated into the organizational network.
Software installation begins with verifying system requirements to ensure hardware compatibility. Installation routines involve running setup utilities, applying licenses, and configuring system settings such as user permissions, network access, and security features. Customization may include adjusting interface settings for user preferences or organizational standards and integrating the new system with existing applications (Barker & Smith, 2016). Thorough testing ensures everything functions correctly, including printing, data transfers, and security protocols, before full deployment.
Post-installation, training sessions familiarize users with the new hardware and software. Ongoing support should be planned to troubleshoot issues, perform system updates, and gather user feedback for continuous improvement (Johnson & Lee, 2020).
Conclusion
Implementing a new information system demands detailed planning and execution across physical setup, user engagement, and technical deployment. Ensuring that hardware is correctly installed in suitable locations, users are well-informed and supported, and software is properly configured sets the foundation for a successful transition. Adhering to these best practices helps organizations maximize the benefits of new systems while minimizing disruptions and resistance, ultimately supporting operational efficiency and user satisfaction.
References
- Barker, R., & Smith, J. (2016). Effective software deployment strategies. Technology Publishing.
- Cheng, T., Li, Y., & Wang, X. (2019). Structured cabling and network installation. Journal of Network Infrastructure, 12(3), 45-52.
- Garvin, D. (2018). Building user confidence in new systems. Organizational Change Journal, 22(4), 20-25.
- Johnson, K., & Lee, M. (2020). Maintaining user support post-implementation. Information Systems Management, 37(2), 30-36.
- Tuma, J., & Tuma, J. (2017). Secure server room design. Electrical & Power Engineering Journal, 9(5), 15-22.