Assignment 3 VoIP Part 1 Work Breakdown Schedule Week 5

Assignment 3 Voip Part 1 Work Breakdown Structuredue Week 5 And Wor

As the project manager for an IT department, you have been assigned to manage the project of deploying a new VoIP phone system to the company’s campus. The campus consists of three (3) different buildings, each with twenty to fifty (20 to 50) workstations. The project must be completed in ninety (90) calendar days starting on November 1.

Deliverable 1: Develop a one to two (1-2) page summary document in a word processor format. In this document, you will be required to:

• Summarize the project requirements and outline other assumptions such as budget constraints, human resources, workload estimations, and environmental dependencies.
• Define what a work breakdown structure (WBS) is and describe the methodology behind constructing one, emphasizing its importance in project planning and management.

Deliverable 2: Create a WBS using Microsoft Project (or an open-source alternative), which should:

• Include at least five (5) main tasks, each corresponding to one of the PMBOK® process areas.
• Break down these tasks into at least sixty (60) line items across ten (10) or more work packages.
• Assign a WBS code to each task for clear hierarchical structure.
• Estimate the duration for each task ensuring the overall project duration does not exceed 90 days as specified in the overview.

Formatting requirements for Deliverable 1: The summary should be typed, double-spaced, using Times New Roman font size 12, with one-inch margins on all sides. Citations and references should follow APA formatting. Include a cover page with the assignment title, student’s name, professor’s name, course title, and date. The cover page and reference page are not included in the page count.

Ensure your work aligns with the course learning outcomes by demonstrating an understanding of how project management enhances the success of IT projects, and how the scope of the project relates to the WBS. Research issues in IT project management using credible resources, and communicate your findings clearly and professionally using proper writing and technical style conventions.

Paper For Above instruction

Introduction

Effective project management is crucial in ensuring the successful deployment of complex IT projects such as Voice over Internet Protocol (VoIP) systems across multiple locations. With technological advancements and increasing reliance on integrated communication platforms, deploying a VoIP system requires meticulous planning, resource allocation, and execution. As the assigned project manager, my role involves developing a comprehensive work breakdown structure (WBS) that aligns with project objectives, scope, and timeline, particularly focusing on deploying VoIP across three separate buildings within a 90-day window.

Project Requirements and Assumptions

The deployment of a new VoIP phone system across an organizational campus encompasses several core requirements. These include hardware installation, network configuration, testing, user training, and project management activities. An overarching assumption is the allocated budget, which must cover equipment, labor, and contingencies, although exact figures are yet to be defined. Human resources involve network technicians, project coordinators, and support staff. The workload distributes across three buildings, each with a varying number of workstations (20-50), and environmental factors such as existing network infrastructure and building layouts influence implementation strategies. The project assumes cooperation from all stakeholders for seamless installation and testing, and minimal disruption to ongoing operations.

Methodology of Constructing a Work Breakdown Structure

The WBS serves as a foundational tool in project management, decomposing the project scope into manageable work packages. Its construction involves defining the project scope, identifying major deliverables, and then subdividing these into smaller, controllable tasks. The methodology includes outlining the project phases aligned with PMBOK® process groups: Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Each main task corresponds to a process area, ensuring comprehensive coverage of all project aspects. Structuring tasks hierarchically enhances clarity, accountability, resource allocation, and progress tracking, ultimately facilitating effective project scheduling and control.

Designing the WBS Using Project Management Software

The WBS created in Microsoft Project will encapsulate five main tasks, each representing a PMBOK® process group: project initiation, planning, execution, monitoring & controlling, and closing. Each main task will decompose into detailed work packages, totaling over sixty-line items that cover all facets of VoIP deployment, such as network upgrades, hardware installation, user testing, and staff training. Assigning WBS codes ensures each task’s traceability and hierarchical integrity. Duration estimates for each task are strategically planned to culminate within the 90-day project duration, allocating time for unforeseen issues and quality assurance. Critical path analysis will be employed to optimize scheduling and ensure project completion within the stipulated timeframe.

Conclusion

Developing an effective WBS is instrumental in the successful deployment of a VoIP system across multiple sites. It provides a clear roadmap, facilitates resource planning, and enhances communication among stakeholders. By adhering to the PMBOK® process areas and industry best practices, the project can be executed efficiently, minimizing risks and ensuring that all deliverables are met within the designated timeline. Proper planning utilizing tools like Microsoft Project ensures that the project remains aligned with its scope, budget, and schedule, ultimately contributing to organizational communication efficiency and productivity.

References

• PMI. (2017). A guide to the project management body of knowledge (6th ed.). Project Management Institute.
• Schwalbe, K. (2015). Information Technology Project Management (8th ed.). Cengage Learning.
• Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and controlling (11th ed.). Wiley.
• Heldman, K. (2018). Project Management JumpStart (3rd ed.). Pearson.
• Morin, R. (2008). Project management for Dummies. Wiley.
• Davis, K. (2016). Successful Project Management. Routledge.
• Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process (7th ed.). McGraw-Hill Education.
• Wysocki, R. K. (2014). Effective project management: Traditional, agile, extreme. Wiley.
• Heldman, K. (2015). PMP: Project Management Professional Exam Study Guide. Sybex.
• Ambler, S. (2012). The Agile Project Management Toolbox. IEEE Software, 29(4), 78-81.