Assignment 3: VoIP Part 1 Work Breakdown Structure Week 5

Assignment 3 Voip Part 1 Work Breakdown Structuredue Week 5 And Wor

As the project manager for an IT department, you have been assigned to manage the project of deploying a new VoIP phone system to the company’s campus. The campus consists of three (3) different buildings, each with twenty to fifty (20 to 50) workstations. The project must be completed in ninety (90) calendar days starting on November 1.

Write a one to two (1-2) page summary document in which you:

• Summarize the project requirements and other assumptions (e.g., budget, human resources, workload, environmental dependencies, etc.).
• Define a work breakdown structure and describe the methodology behind constructing one.

Use Microsoft Project to create a WBS which:

• Contains at least five (5) main tasks, one for each of the PMBOK® process areas.
• Contains at least sixty (60) line items distributed in ten (10) or more work packages.
• Contains Work Breakdown Structure Code for each task.
• Presents a duration estimate for each task which results in a duration estimate for the project not to exceed the requirements described in the overview.

Deliverable one (1) of your assignment must follow these formatting requirements: Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format. Check with your professor for any additional instructions. Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length.

The specific course learning outcomes associated with this assignment are: Identify how project management improves the success of information technology projects. Explain the relationship of the scope of a project to the work breakdown structure. Use technology and information resources to research issues in IT project management. Write clearly and concisely about issues in IT project management using proper writing mechanics and technical style conventions.

Paper For Above instruction

The deployment of a Voice over Internet Protocol (VoIP) system across a multi-building campus represents a significant project in the realm of information technology (IT). As the assigned project manager, it is crucial to thoroughly understand the project scope, requirements, assumptions, and the methodology to effectively execute and complete this initiative within the predefined timeframe of ninety days. This paper provides a comprehensive overview of the project requirements, assumptions, and the construction of a work breakdown structure (WBS), including the methodology used in its development, supported by relevant project management principles.

Project Overview and Requirements

The primary objective of this project is to deploy a fully functional VoIP phone system across three campus buildings, each housing between twenty to fifty workstations. The project aims to replace or upgrade existing traditional telephone infrastructure with a VoIP system that leverages internet protocol technology to facilitate voice communication. The project must be completed within a strict timeline of 90 calendar days, beginning November 1, to ensure minimal disruption to campus operations.

The project’s success hinges on several key requirements: procurement of VoIP hardware and software, network upgrades if necessary, configuration and testing of systems, staff training, and comprehensive deployment across all designated locations. Assumptions include a fixed budget, available human resources with relevant expertise, and dependencies on environmental factors such as network readiness and physical infrastructure capacity.

Additionally, the project’s scope involves stakeholder coordination, vendor management, compliance with safety standards, and ensuring voice quality and reliability. Effective communication and risk management strategies also form integral components to handle unforeseen issues that may extend timelines or compromise system performance.

Project Assumptions and Constraints

Assumptions underlying the project include availability of necessary hardware at the start of the project, timely procurement processes, and cooperation from campus IT staff. Budget constraints necessitate cost-effective solutions while maintaining quality standards. Human resource assumptions include the involvement of a dedicated team comprising network engineers, systems administrators, and technical support staff. Temporal constraints require careful scheduling to ensure all phases—from planning to deployment—are completed within the three-month period.

Environmental dependencies involve existing infrastructure capabilities, such as network bandwidth, power supplies, and physical space to host new equipment. External factors like vendor delivery schedules and potential supply chain disruptions could influence the project timeline and scope. Recognizing these constraints early informs risk management and contingency planning.

Methodology for Constructing a Work Breakdown Structure

The Work Breakdown Structure (WBS) is a hierarchical decomposition of the project scope into manageable sections, facilitating project planning, scheduling, and resource allocation. Methodologically, constructing a WBS involves defining major deliverables, subdividing these into smaller, more manageable components, and assigning codes for tracking and control.

The process begins with identifying the primary project phases aligned with PMBOK® process areas: Initiating, Planning, Executing, Monitoring & Controlling, and Closing. From these phases, specific tasks are derived: for example, "Requirements Gathering," "Procurement," "Network Infrastructure Upgrade," "System Deployment," and "Testing." Each task is then broken down into smaller work packages providing detailed activities.

This hierarchical structure enables precise estimation of durations, resources, and costs. The methodology ensures clarity, accountability, and ease of tracking progress. Additionally, assigning unique codes to each WBS component enhances tracking efficiency and integration with project management tools such as Microsoft Project.

Conclusion

Effective project management, particularly through structured planning tools like the WBS, significantly enhances the likelihood of project success in technology deployments. Understanding project scope, assumptions, and constraints informs the development of a comprehensive WBS, which facilitates clear communication, resource management, and timeline control. Employing structured methodologies aligned with PMBOK® standards ensures that the VoIP deployment will meet organizational needs within the stipulated timeframe, ultimately contributing to improved communication infrastructure on campus.

References

• Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). Project Management Institute.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• Schwalbe, K. (2018). Information Technology Project Management (9th ed.). Cengage Learning.
• Larson, E., & Gray, C. F. (2017). Project Management: The Managerial Process (7th ed.). McGraw-Hill Education.
• Heldman, K. (2018). Project Management JumpStart. John Wiley & Sons.
• Meredith, J. R., & Mantel, S. J. (2017). Project Management: A Managerial Approach (9th ed.). Wiley.
• Harrison, F., & Lock, D. (2017). Advanced Project Management: A Structured Approach. Gower Publishing.
• IPMA. (2020). IPMA Competence Baseline (ICB 4.0). International Project Management Association.
• Snyder, C. (2019). The Fast Forward MBA in Project Management. Wiley.
• Schwalbe, K. (2015). Managing Information Technology Projects. Cengage Learning.