Assignment: Create A Session Plan Using Nominal Group Techni

Assignment: Create a Session Plan Using Nominal Group Technique (NGT)

Review the tutorial How to Submit an Individual Project. The planning for the community building session is almost complete. The last details are how to conduct the plenary sessions for sharing information across groups to develop key priorities and themes that will need to be addressed. There are two sessions that need to be planned. One is to review the work done by intact work teams. In this larger session, the goal is to spot patterns and identify themes that can be used to plan actions. These patterns or themes will come from the stop–continue–start charts developed by each functional group. In this way, not only will the changes that need to happen be identified, but aspects of effective work (those things that work well and should be continued) can also be reinforced.

The external consulting team strongly recommended a "cross-functional, by-level grouping" for the first step. Their aim is to promote understanding of priorities and show how different issues at different levels of the organization can be aligned. The internal consulting team is excited about being the primary facilitators for these sessions. Everyone recognizes that a structured approach will be critical (for timing and to control decision–making inputs). The approach called Nominal Group Technique (NGT) seems to be ideally suited to this task.

You want to prepare yourself for conducting the session. Use the library, Internet, or other resources to research NGT. Because each grouping will be of a differing size, you want to tailor the overall steps of NGT to the situation you will facilitate. To do this, you must create a meeting session plan (a document of 4–5 pages) that will answer the following questions:

• What is the goal of the session?
• How will the nominal group technique be used to achieve this goal?
• How will the members of the team work together (guidelines for effective participation)?
• What specific steps and tasks will be involved in achieving the goal?
• How much time will be allocated to each step or task?
• What voting mechanism is most appropriate for the size of the group and the specific stage of the process?
• What will the outcome look like? What will the group present to the other levels?

Download a sample format. Your assignment is to complete the missing sections (in red) and develop any additional participant materials or instructions to assist the group in completing the task. Please submit your assignment. Your assignment will be graded in accordance with the following criteria. Review the grading rubric.

For assistance with your assignment, please use your text, Web resources, and all course materials. This assignment will also be assessed using the Common Assessment criteria.

Paper For Above instruction

The goal of the upcoming community building session is to facilitate a comprehensive understanding of current organizational priorities, themes, and actionable insights derived from the stop–continue–start charts created by various functional groups. This session aims to identify patterns that can inform strategic planning and reinforce effective practices within the organization. By leveraging the Nominal Group Technique (NGT), the session will enable diverse stakeholders to collaboratively generate, discuss, and prioritize key themes, ensuring aligned decision-making across different organizational levels.

To achieve this goal, the NGT will be employed as a structured facilitation method that promotes equal participation, minimizes dominance of vocal members, and ensures transparent prioritization of ideas. The technique involves several well-defined steps that allow participants to express their views individually, share ideas collectively, and vote on the most critical themes. This process is particularly suitable given the varying sizes of the groups, as it can be flexibly adapted to accommodate small, medium, or large teams while maintaining process integrity.

Participants will work together following specific guidelines for effective engagement. These include maintaining respect for diverse viewpoints, abstaining from interrupting during idea sharing phases, and adhering to time limits to keep the session productive. Facilitators will encourage active listening, ensure balanced participation, and clarify instructions at each step to foster a collaborative environment.

The session will proceed through several distinct steps:

1. Introduction and goal setting (10 minutes): Facilitators explain the purpose of the session, outline the process, and set expectations.
2. Silent idea generation (10 minutes): Participants independently write down themes or patterns identified from their stop–continue–start charts related to organizational priorities.
3. Round-robin sharing (15 minutes): Each participant shares one idea at a time until all ideas are exhausted, ensuring equal voice.
4. Discussion and clarification (20 minutes): The group discusses each idea for clarification, elaboration, and initial prioritization.
5. Voting and ranking (15 minutes): Using an appropriate voting mechanism, such as multi-voting or ranked-choice voting, participants identify the most critical themes to address.
6. Summary and presentation (10 minutes): The facilitators compile the top themes based on votes and prepare a summary presentation for sharing with other levels of the organization.

For groups of different sizes, the voting mechanism will be adapted. In smaller groups (less than 10), a simple majority vote or round-robin ranking may suffice. For larger groups, multi-voting or dot-voting can be employed to efficiently prioritize themes. This ensures the process remains manageable while capturing collective input effectively.

The expected outcome of the session is a prioritized list of organizational themes and issues that reflect collective insights. The group will present this list, along with supporting rationale, to higher-level stakeholders for strategic planning and resource allocation. The session's structured approach ensures transparency, inclusiveness, and clarity of the emergent themes, ultimately supporting organizational alignment and informed decision-making.

Supporting participant materials will include clear instructions for each step, voting ballots or digital voting tools, and guidance on respectful discussion. Additional instructions will emphasize the importance of equal participation and objective prioritization to ensure the session’s effectiveness and fairness.

References

• How to Submit an Individual Project Tutorial. (年份). [Online tutorial].