Assignment Instructions And Routine Inquiry Guidelines
Assignment Instructions Routine Inquiryassignment Guidelines Routine
Readings: Lesikar's Chapter 7, pages; Sample Routine Inquiries, pages; Sample Memorandum format, pages.
Instructions: You will choose one of the provided topics and write a Routine Inquiry in business Memorandum format to gather specific information from a professional contact. The inquiry should include an introduction of yourself and your purpose, along with 4-5 well-crafted questions relevant to your topic. Your audience is a business professional with no personal interest in the topic, so the tone should be professional and clear. The document should be 1-2 pages, formatted as a memo, and submitted as a Word file.
Topic options include: researching online meeting software, inquiring about a venue for a company retreat, asking a professional about a career field, analyzing in-store promotional activities, understanding Gen Y employees, or evaluating flexible spending accounts (FSAs) for your company.
Paper For Above instruction
To fulfill this assignment, I will select Option #1: Online Meeting Software. The goal is to craft a professional Routine Inquiry memorandum aimed at a knowledgeable contact, such as a peer or industry associate, to gather detailed insights about a specific online meeting platform.
The introduction of the memo will briefly introduce myself as a manager of a local restaurant chain considering transitioning from traditional monthly management luncheons to virtual meetings. The purpose of the inquiry is to evaluate the feasibility and benefits of adopting the selected online meeting platform, which I have researched on their official website and observed via demo and fact sheets.
My questions will focus on advanced aspects that aren't readily available online, such as: the platform's integration capabilities with existing systems, security and data privacy measures, features supporting collaborative decision-making, technical support and training, and real-world case studies from similar businesses. These questions are designed to help me assess whether the platform's features and support services align with my company's needs.
The memorandum will be formatted professionally, following standard business memo conventions: including header, date, recipient, sender, and subject line. The language will be concise, formal, and focused on acquiring actionable information. This approach ensures clarity and relevance, facilitating an informed decision by management. Throughout the memo, I will demonstrate respect for the recipient’s expertise, framing questions that reflect thoughtful research and specific needs.
Upon completing the inquiry, I will compile the responses to evaluate if the platform is a viable solution for our internal communications, potentially saving time and resources while enhancing meeting effectiveness. This process exemplifies professional business communication, emphasizing precise questions, respect for the recipient’s insights, and a clear purpose.
References
- Lesikar, R. V., & Pettit, J. (Year). Business Communication: Building Critical Skills. [Publisher].
- Sample pages from Lesikar's textbook on memorandum format.
- Sample routines inquiries from Lesikar's sample pages.
- Official website and demo information of the online meeting platform researched.
- Additional credible sources on virtual meeting technology and business communication best practices.