Budget Preparation Worksheet Sample Project Budget Organizat ✓ Solved

Budget Preparation Worksheet Sample Project Budgetorganization

Organization: ___________________________ Grant Period: (from_________ to _________) Budget Period: (from________ to ________) Project Year(s): _________________________ Missouri Department of Health and Senior Services.

I. Personnel Total i. Position Principal Investigator Project Staff Project Staff 2 (as needed) Administrative Staff Administrative Staff 2 (as needed) Other Staff 1 Other Staff 2 (as needed) Base Salary % of Effort Project Salary Fringe % Fringe Amount (Project Salary + Fringe Amount) Fringe Benefits (_____ %) Total Personnel Expenses: _________________

II. Other Direct Costs i. General Office Supplies/Materials Office Operations Equipment ii. Intervention Materials Incentives/Promotions Surveys Other intervention materials iii. Meeting and Intervention Activity Space iv. Transportation/Travel Personnel Travel Expenses Intervention Participants Travel Expenses v. Other Total Direct Costs: _________________

III. Purchased Services i. Consultants ii. Contracts iii. Technical Assistance Total Purchased Services: ________________ TOTAL DIRECT COSTS: ________________ IV. Indirect Costs (% X Total Direct Costs) V. Grand Total Missouri Department of Health and Senior Services Organization: Grant Period from: to: Budget Period from: to_2: Project Years: i Position: Base SalaryPrincipal Investigator: of EffortPrincipal Investigator: Project SalaryPrincipal Investigator: Fringe Principal Investigator: Fringe AmountPrincipal Investigator: Project Salary Fringe AmountPrincipal Investigator: Base SalaryProject Staff: of EffortProject Staff: Project SalaryProject Staff: Fringe Project Staff: Fringe AmountProject Staff: Project Salary Fringe AmountProject Staff: Base SalaryProject Staff 2 as needed: of EffortProject Staff 2 as needed: Project SalaryProject Staff 2 as needed: Fringe Project Staff 2 as needed: Fringe AmountProject Staff 2 as needed: Project Salary Fringe AmountProject Staff 2 as needed:

Base SalaryAdministrative Staff: of EffortAdministrative Staff: Project SalaryAdministrative Staff: Fringe Administrative Staff: Fringe AmountAdministrative Staff: Project Salary Fringe AmountAdministrative Staff: Base SalaryAdministrative Staff 2 as needed: of EffortAdministrative Staff 2 as needed: Project SalaryAdministrative Staff 2 as needed: Fringe Administrative Staff 2 as needed: Fringe AmountAdministrative Staff 2 as needed: Project Salary Fringe AmountAdministrative Staff 2 as needed: Base SalaryOther Staff 1: of EffortOther Staff 1: Project SalaryOther Staff 1: Fringe Other Staff 1: Fringe AmountOther Staff 1: Project Salary Fringe AmountOther Staff 1: Base SalaryOther Staff 2 as needed: of EffortOther Staff 2 as needed: Project SalaryOther Staff 2 as needed: Fringe Other Staff 2 as needed: Fringe AmountOther Staff 2 as needed: Project Salary Fringe AmountOther Staff 2 as needed: undefined: Fringe Benefits:

Total Personnel Expenses: II Other Direct Costs: i General Office SuppliesMaterials: Office Operations: Equipment: ii Intervention Materials: IncentivesPromotions: Surveys: Other intervention materials: iii Meeting and Intervention Activity Space: iv TransportationTravel: Personnel Travel Expenses: Intervention Participants Travel Expenses: v Other: III Purchased Services: i Consultants: ii Contracts: iii Technical Assistance: IV Indirect Costs X Total Direct Costs: undefined_2: Organization_2: Grant Period from_2: to_3: Budget Period from_2: to_4: Project Years_2: i Position_2: Base SalaryPrincipal Investigator_2: of EffortPrincipal Investigator: Project SalaryPrincipal Investigator_2: Fringe Principal Investigator_2: Fringe AmountPrincipal Investigator_2: Project Salary Fringe AmountPrincipal Investigator_2:

Base SalaryProject Staff_2: of EffortProject Staff: Project SalaryProject Staff_2: Fringe Project Staff_2: Fringe AmountProject Staff_2: Project Salary Fringe AmountProject Staff_2: Base SalaryProject Staff 2 as needed_2: of EffortProject Staff 2 as needed: Project SalaryProject Staff 2 as needed_2: Fringe Project Staff 2 as needed_2: Fringe AmountProject Staff 2 as needed_2: Project Salary Fringe AmountProject Staff 2 as needed_2: Base SalaryAdministrative Staff_2: of EffortAdministrative Staff: Project SalaryAdministrative Staff_2: Fringe Administrative Staff_2: Fringe AmountAdministrative Staff_2: Project Salary Fringe AmountAdministrative Staff_2: Base SalaryAdministrative Staff 2 as needed_2: of EffortAdministrative Staff 2 as needed: Project SalaryAdministrative Staff 2 as needed_2: Fringe Administrative Staff 2 as needed_2: Fringe AmountAdministrative Staff 2 as needed_2: Project Salary Fringe AmountAdministrative Staff 2 as needed_2: Base SalaryOther Staff 1_2: of EffortOther Staff 1: Project SalaryOther Staff 1_2: Fringe Other Staff 1_2: Fringe AmountOther Staff 1_2: Project Salary Fringe AmountOther Staff 1_2: Base SalaryOther Staff 2 as needed_2: of EffortOther Staff 2 as needed: Project SalaryOther Staff 2 as needed_2: Fringe Other Staff 2 as needed_2: Fringe AmountOther Staff 2 as needed_2: Project Salary Fringe AmountOther Staff 2 as needed_2: undefined_3: Fringe Benefits_2:

Total Personnel Expenses: II Other Direct Costs_2: i General Office SuppliesMaterials_2: Office Operations_2: Equipment_2: ii Intervention Materials_2: IncentivesPromotions_2: Surveys_2: Other intervention materials_2: iii Meeting and Intervention Activity Space_2: iv TransportationTravel_2: Personnel Travel Expenses_2: Intervention Participants Travel Expenses_2: v Other_2: Total Direct Costs: III Purchased Services_2: i Consultants_2: ii Contracts_2: iii Technical Assistance_2: IV Indirect Costs X Total Direct Costs_2: undefined_4:

Paper For Above Instructions

Budgeting is a crucial process in the management of any organization, and in particular, it holds significant importance in non-profit and healthcare sectors, where allocating resources effectively can influence program success and community outcomes. The following outlines key components for preparing a project budget, drawing relevance from the Missouri Department of Health and Senior Services guidelines.

I. Personnel Costs

Personnel costs are often the most significant portion of a project budget. These costs include salaries and fringe benefits for staff directly involved in project implementation. According to national standards, personnel expenses typically encompass the principal investigator, project staff, administrative staff, and other essential roles.

To calculate the project salary for each position, multiply the base salary by the respective percentage of effort dedicated to the project. For example, if a principal investigator has a base salary of $75,000 and allocates 25% of their time, the project salary would be $18,750. Fringe benefits, which may vary widely, are factored in by multiplying the project salary by the fringe benefit percentage.

Example Calculation

For a principal investigator with a fringe benefit of 30%:

• Base Salary: $75,000
• % of Effort: 25%
• Project Salary: $75,000 x 0.25 = $18,750
• Fringe Amount: $18,750 x 0.30 = $5,625
• Total: $18,750 + $5,625 = $24,375

II. Other Direct Costs

These refer to expenses directly related to project execution. Categories under other direct costs include general office supplies, materials for interventions, meeting spaces, and travel expenses.

An example of direct costs in an intervention could include purchase of promotional materials and incentives to encourage participation. As projects evolve, the allocation in these categories may shift, particularly between startup phases and ongoing operational phases. A careful review of past expenditures can guide adjustments for future budgets.

III. Purchased Services

Purchased services refer to costs incurred by hiring external consultants, contractors, or other specialists who provide services not held within the project’s regular staff. This may include hiring experts for specific tasks such as survey administration or graphic design for promotional materials.

Utilizing a detailed plan outlining potential contractor expenses aids in maintaining a clear focus on achieving the project's goals while remaining budget-conscious.

IV. Indirect Costs

Indirect costs represent expenses that cannot be directly attributed to a singular program but support overall organizational operations. These may include utility bills, administrative salaries, and facility maintenance costs, often expressed as a percentage of direct costs. Understanding these costs is essential for maintaining a transparent and comprehensive budget.

V. Conclusion

Creating an accurate and effective budget involves thorough preparation and an understanding of how costs impact project success. Through careful tracking of personnel, direct, purchased, and indirect costs, organizations can allocate their funds in a manner that maximizes the positive impact of their projects on the communities they serve. By remaining responsive to changes and evaluating expenditures regularly, organizations can enhance their financial planning over time, promoting sustainable and successful project outcomes.

References

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• Gringarten, H., & Fernández-Calienes, R. (2019). Ethical Branding and Marketing: Cases and Lessons. Routledge.
• Missouri Department of Health and Senior Services. (2020). Guidelines for Project Budget Preparation.
• National Institutes of Health. (2019). Cost Principles for Non-Profit Organizations: NIH Grants Policy Statement.
• Onken, L. S., et al. (2013). An Overview of Project Budgeting and Financial Management for Non-Profits. Journal of Nonprofit Management.
• USAID. (2018). Guidelines for Budget Preparation for Grants and Agreements.
• University of California, Berkeley. (2021). Budgeting Basics for Grant Proposals.
• CDC. (2020). Understanding Budgets: A Guide for Public Health Funding Opportunities.
• Bureau of Labor Statistics. (2021). Employment Cost Trends: Salary and Benefit Insights for Non-Profit Sectors.