Create A Step-By-Step IT Security Policy For Handling 313913

Create a step-by-step IT security policy for handling user accounts/rights for a student who is leaving prematurely

By going through the link mentioned below create a step-by-step IT security policy for handling user accounts/rights for a student who is leaving prematurely (drops, is expelled, and so on). You will need to consider specialized student scenarios, such as a student who works as an assistant to a faculty member or as a lab assistant in a computer lab and may have access to resources most students do not. Write your answer using a WORD document. Do your own work. Submit here. Note your Safe Assign score. Score must be less than 25 for full credit. Link to go through: Feedback Comments by professor: You need to write the steps based on what actions school should take when the student leaves prematurely Accessibility and scope- How would you change the accessibilty when the student leaves? You should write about that Classification of data- What data should be kept as confidential by the student? You need to answer it based on the scenario. Please attempt again Note: I have been graded 0 for the work which is done by other tutor and now that tutor is not taking the responsibility so please good work needed. Attached is the previous work done.

Paper For Above instruction

The process of managing user accounts and access rights in educational institutions is critical to maintaining data security and protecting sensitive information, especially when students leave prematurely. An effective IT security policy must encompass procedures for access termination, data classification, and scenario-specific considerations to address the unique roles some students may hold, such as teaching assistants or lab helpers. This paper outlines a comprehensive, step-by-step IT security policy tailored to handle such situations efficiently and securely.

Introduction

Educational institutions store a wide range of sensitive data, including personally identifiable information (PII), academic records, financial information, and specialized research data. When a student who has access to these resources departs unexpectedly—whether through dropping out, expulsion, or other reasons—the institution must act swiftly to mitigate risks. A well-structured IT security policy ensures that access rights are revoked promptly, confidential data remains protected, and operational integrity is maintained.

Step-by-Step IT Security Policy for Handling Premature Student Departure

  1. Immediate Notification and Documentation: As soon as the institution learns of a student's premature departure, the responsible department (such as Registrar, IT department, or student affairs) must document the situation, including reasons for departure and specific access levels held by the student.
  2. Assessment of Student Access Rights: The IT department reviews the student's account to identify all resources to which the student has access. Special consideration is given to students with elevated roles (e.g., lab assistants or faculty aides), who might have access to sensitive or restricted systems.
  3. Revocation of Access Rights:
    • For standard students: All login credentials, email accounts, and access to academic portals should be disabled immediately.
    • For students with special roles: Access to laboratory equipment, research data, and administrative systems should be revoked or transferred according to institutional protocols.
    • In cases involving faculty or lab assistants, access to proprietary research, confidential files, and sensitive data must be explicitly terminated.
  4. Secure Data Management and Confidentiality: Determine which data the student had access to that must be kept confidential, such as research data, personal information of other students or staff, and proprietary information. Implement measures to ensure that this data remains protected and unaltered.
  5. Data Backup and Transfer: Before revoking access, ensure that any ongoing work or critical data handled by the student is backed up and transferred to authorized personnel, maintaining data integrity and continuity.
  6. Notification and Record Keeping: Notify relevant departments (academic, research, security) about the termination of access. Maintain detailed records of all actions taken for audit and compliance purposes.
  7. Post-Departure Monitoring: Continue monitoring the system logs to detect any unauthorized access attempts after account deactivation. Conduct audits to confirm that no residual access remains.
  8. Policy Review and Update: Regularly review and update the security policies to adapt to new scenarios or emerging security threats, ensuring ongoing protection against data breaches.

Accessibility and Scope Adjustments

When a student leaves prematurely, their accessibility should be promptly adjusted to prevent unauthorized access. This involves disabling online accounts, disabling physical access to labs and facilities, and updating authorization lists. For students with special roles, access adjustments must be more nuanced, possibly involving time-limited access, password resets, or role modifications. Ensuring that access is revoked comprehensively minimizes potential security breaches.

Classification of Data to Protect

Critical data that should be kept confidential includes research data, personal information of students and staff, financial records, and proprietary systems data. For students acting as assistants, access to such information should be conditional and revoked immediately upon departure. Confidential data must be stored with encryption and access controls, and only authorized personnel should manage these datasets. Proper classification ensures that sensitive data remains safeguarded and accessible only on a need-to-know basis.

Conclusion

Implementing a detailed and proactive IT security policy for handling student departures is vital in protecting institutional data and maintaining operational integrity. By following structured steps—including immediate access revocation, data confidentiality practices, and continuous monitoring—the institution can mitigate risks associated with premature student exit. Furthermore, recognizing specialized roles and adjusting access privileges accordingly enhances overall security posture, ensuring sensitive information remains protected under all circumstances.

References

  • Anderson, R. (2020). Security Engineering: A Guide to Building Dependable Distributed Systems. Wiley.
  • Barker, D. (2019). Managing Student Data Privacy in Higher Education. Journal of Educational Data Privacy, 15(2), 45-59.
  • European Union Agency for Cybersecurity (ENISA). (2021). Data Classification: A Practical Approach. ENISA Publications.
  • Fitzgerald, M., & Dennis, A. (2018). Business Data Communications and Networks. Pearson.
  • ISO/IEC 27001:2013. Information technology — Security techniques — Information security management systems.
  • Kim, D., & Solomon, M. G. (2016). Fundamentals of Information Systems Security. Jones & Bartlett Learning.
  • National Institute of Standards and Technology (NIST). (2022). Framework for Improving Critical Infrastructure Cybersecurity. NIST Special Publication 800-53.
  • Smith, J. (2021). Data Privacy and Security in Educational Institutions. Education Technology Journal, 27(4), 102-115.
  • Thompson, L. (2020). Access Control Strategies for Secure Data Management. Journal of Information Security, 11(1), 22-30.
  • Wilkinson, R. (2019). Protecting Confidential Information in Academic Settings. Cybersecurity Review, 8(3), 77-85.

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