Create A Worksheet To Analyze Arts Programs At Laurel Colleg

Create a worksheet to analyze arts programs at Laurel College

In this project, you will create a worksheet for the Assistant Director of Arts at Laurel College to analyze the available programs. To complete the project, you will sort and filter data, subtotal and group data, and apply themes to multiple worksheets.

Paper For Above instruction

The analysis of arts programs at Laurel College requires a systematic approach to data organization, sorting, filtering, and formatting to facilitate decision-making and presentation. This paper discusses the step-by-step process of creating an effective worksheet that allows the Assistant Director of Arts to analyze various programs efficiently, including creating tables, sorting data as per custom preferences, filtering data using advanced criteria, subgrouping data with subtotals, and enhancing the visual appeal with themes and hyperlinks.

Initially, the process involves opening an Excel workbook named "go16_xl_ch05_grader_5g_as.xlsx" and accessing the specific worksheet designated for different arts programs, such as Hilltop-Lower County-East. The worksheet contains data about programs including program name, group, schedule, number of students, and other details. The data is structured in a range from A1 to J13, which should be converted into an Excel table for better management and analysis. Applying the Table Style Light enhances readability and visual consistency.

Following the creation of the table, sorting the data becomes essential to organize the programs logically. The sorting is based on the Campus column, following a custom list order: Hilltop, Lower County, and East. Secondary sorts are applied on the Group and Program Name columns in ascending order. This layered sorting ensures that programs are grouped according to location and category for comparative analysis.

In addition, a separate worksheet "Schedule Comparison" requires defining named ranges. The range A2:F3 is named "Criteria," A6:F15 as "Database," and A18:F18 as "Extract." These named ranges facilitate referencing specific parts of the data during filtering and data extraction processes. An advanced filter is then employed to extract records where the primary season is Spring and the secondary season is Summer, helping analyze programs scheduled for these periods.

The analysis continues on the "Stipends by Group" worksheet. The data is sorted first by Group and then by Coach Stipend in ascending order. Subtotals are inserted to calculate the total stipend at each change in Group, providing a quick overview of stipend allocations per group. The outline view is collapsed to display only the summary information, and columns C and D are autofitted for better display.

Furthermore, a hyperlink is inserted in cell J1 of the Hilltop-Lower County-East worksheet, linking to an external contact information workbook. This provides quick access to contact details as needed. The link includes a ScreenTip that displays "Click here for contact information" when hovered over.

The final formatting step involves selecting all worksheets and applying a uniform footer containing the file name on the left and the sheet name on the right. The page layout is adjusted to fit the worksheet in one page, with proper horizontal centering for printing and presentation purposes. The theme is changed to "Organic," and the font theme is set to "Candara" for visual consistency and professionalism. The font color of cell J1 is changed to Teal, Accent 2, Darker 50% to emphasize the contact link.

Ensuring proper worksheet naming and order in the workbook is crucial for clarity and organization. The sheets should be arranged as "Hilltop-Lower County-East," "Schedule Comparison," and "Stipends by Group." The workbook is then saved, closed, and Excel is exited to finalize the process.

References

  • Microsoft. (2023). Create and format tables with Excel. Microsoft Support. https://support.microsoft.com/en-us/excel
  • Microsoft. (2023). Data sorting and filtering. Microsoft Support. https://support.microsoft.com/en-us/excel
  • Microsoft. (2023). Using advanced filters in Excel. Microsoft Support. https://support.microsoft.com/en-us/excel
  • Microsoft. (2023). Subtotals and grouping data. Microsoft Support. https://support.microsoft.com/en-us/excel
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