Data Files Access Assignment Instructions

Data Filesaccessassn1access Instructionshtmaccess Assignment 1 Bi

From the eLearn Content page, download the Microsoft Access Data file named Access Assignment Data File ACCDB File. Open the Access file by double-clicking it; it contains one table called Employees. Create a Department Table with four fields: DeptCode (Number, Field Size: Integer, Primary Key), DeptName (Text), Location (Text), and TelNum (Text, with Input Mask for Telephone Number). Then, create a form for the Department Table, save it as Department Form, and input specified records.

Create a form for the Employees table and save it as Employees Form. Use this form for inputting new employee data if needed.

Design and save various queries: (1) List employees in San Francisco with Firstname, LastName, Location, Salary (ascending last name) - save as Query1; (2) List employees earning ≤ $75,000 - save as Query2; (3) List employees in San Francisco or Tallahassee with Title, Location, Salary - save as Query3; (4) List employees not in San Francisco - save as Query4; (5) List employees who are Good Sales Reps - save as Query5; (6) List employees who are Excellent or earn

Create a report for each query: highlight the query, then select Report in the Create tab, and save as rptQuery1, rptQuery2, etc. In Design View of each report, modify the Header to include your first and last name, as well as today's date.

Paper For Above instruction

This assignment involves utilizing Microsoft Access to manage and analyze employee and department data through table creation, data input, query design, and report generation. It emphasizes hands-on experience in database management by simulating realistic organizational data scenarios, which is fundamental for developing essential skills in data handling, analysis, and presentation.

Initially, students are instructed to access the provided Access database file, which contains an existing Employees table. The first step involves creating a custom Department table designed to store department-related data such as department codes, names, locations, and telephone numbers. The table design must specify field types carefully, with particular attention to defining the primary key and setting an input mask for telephone data, ensuring data integrity and consistency.

Following table creation, students must create and populate forms for the Department and Employees tables. Forms serve as user-friendly interfaces for data entry, facilitating efficient record addition and modification. The Department form requires manual data input based on given records, reinforcing understanding of form design and data entry practices in Access.

The core analytical component of the assignment revolves around constructing multiple queries to extract specific datasets from the tables. These queries cover a wide range of data retrieval techniques, including filtering by location, salary thresholds, employee performance, and gender. Sorting the results in ascending or descending order enhances data readability and analysis. Grouping data to calculate totals, averages, minima, and maxima further deepens understanding of aggregate functions in SQL.

Special queries involve calculated fields, such as determining tax amounts and salary status indicators. These exercises demonstrate how to incorporate expressions within queries to derive new data columns dynamically. Each query is to be saved with a specific name for easy reference and subsequent report generation.

Finally, for each query, students are required to generate a report, customize the report headers with personal identification, and include the current date. These reports serve as formatted presentations of query results suitable for reporting and decision-making contexts, integrating database analysis with professional presentation skills.

Overall, this comprehensive assignment provides practical experience in database design, data management, querying, and reporting in Microsoft Access, promoting skills vital for data-driven decision-making in organizational settings.

References

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