Deliverable 4: Creating An Internal Assessment Survey Compet ✓ Solved

Deliverable 4 Creating An Internal Assessment Surveycompetencydiffer

Deliverable 4 - Creating an Internal Assessment Survey Competency Differentiate the key assessment metrics in achieving an operational project plan. Instructions Presently, your multinational organization uses steel at locations across the U.S. and globally with operations in Mexico, Russia, India, and China. Your boss is tasked with developing a global Request for Proposal (RFP) for gathering and comparing steel suppliers. In preparation for his RFP, he has tasked you with building an internal data collection tool to identify key questions to include within the RFP. The purpose of your survey is to identify all key information that is needed for the RFP, and the data collection tool will be sent to managers across the U.S. and globe.

The data collection tool is a survey administered through email. Furthermore, the tool must contain a maximum of 10 questions and include the following: · Cost · Volume · Locations · Safety Your job is to develop the project plan for the execution of the data collection tool. The project plan needs to include milestones, key events associated with creating an RFP, and corresponding dates. The time allotment from start to finish for this project by your boss is three months. Additionally, standard templates need to be built that support the project plan, including an action list, meeting minutes, and a risk management tool.

Sample Paper For Above instruction

Developing an effective internal assessment survey for a global organization is a critical step in the procurement process, especially when preparing for a Request for Proposal (RFP) to select suitable steel suppliers. This paper details a comprehensive project plan to design and implement a data collection survey, incorporating key assessment metrics such as cost, volume, locations, and safety across multiple international sites.

Introduction

In today's globalized economy, organizations rely on diverse supply chains that span several countries. The necessity of evaluating suppliers based on specific criteria is central to making informed procurement decisions. An internal assessment survey serves as a vital tool to gather consistent information from regional managers, enabling a comparative analysis of potential suppliers. The project outlined here aims to design, develop, and execute such a survey within a three-month timeframe, aligning with organizational goals and operational efficiency.

Project Objectives and Scope

The core objective is to create a standardized email survey consisting of at most ten questions that captures essential data related to steel supply. The questions must cover the key metrics identified by the organization: cost, volume, locations, and safety standards. The scope includes designing the survey, establishing project milestones, creating supporting documentation templates, and ensuring timely deployment across all relevant global sites.

Project Milestones and Timeline

  • Week 1: Project kickoff and team alignment. Establish survey design framework.
  • Week 2: Draft survey questions, incorporating feedback from stakeholder review.
  • Week 3: Finalize survey questions and develop email distribution list.
  • Week 4: Develop supporting templates: action list, meeting minutes, risk management plan.
  • Week 5: Pilot the survey with selected managers to identify potential issues.
  • Week 6: Analyze pilot results; refine survey as needed.
  • Week 7: Deploy the survey organization-wide via email.
  • Week 8–10: Collect responses; monitor progress and send reminders as necessary.
  • Week 11: Compile and analyze survey data; prepare report.
  • Week 12: Present findings and recommendations for supplier selection.

Supporting Templates

Standard templates will support project execution, including an action list detailing specific tasks and responsible persons, a meeting minutes template for documenting discussions and decisions, and a risk management template to identify, assess, and mitigate potential project risks.

Conclusion

Executing this structured approach ensures efficient data collection, enabling the organization to make informed decisions in selecting the most suitable steel suppliers globally. Adhering to the timeline and utilizing standardized templates promotes clarity and accountability throughout the project lifecycle.

References

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  • Heldman, K. (2018). Project Management JumpStart. PMP Exam Prep. Sybex.
  • Turban, E., et al. (2018). Information Technology for Management: Digital Strategies for Insight, Action, and Sustainable Performance. Wiley.
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