Develop An Organization Chart In Microsoft Word And Submit

Develop An Organization Chart In Microsoft Word And Submit It To Thedr

Develop an organization chart in Microsoft Word based on the provided description of the HIM Department at General Hospital. Your chart should clearly display the hierarchy, indicating lines of authority and responsibility, and include employee names, credentials, and titles where known. Show the number of employees reporting to each supervisor. Ensure the chart fits on a single page, using a hierarchical SmartArt style in Word. Include a cover page with your name, course title, date, and assignment title. Submit the completed chart along with the cover page in a single document.

Paper For Above instruction

The management and organizational structure of the Health Information Management (HIM) Department at General Hospital play a crucial role in ensuring efficient handling, coding, and management of patient health records. Constructing a clear organizational chart helps visualize the lines of authority and the responsibilities within the department, which is essential for operational efficiency and accountability. The provided description offers sufficient detail to accurately develop this chart, highlighting key staff, their roles, and reporting relationships.

At the apex of the organizational hierarchy is Peggy Carson, RHIT, serving as the Director of the HIM Department. She holds the top position, overseeing all department activities at this large healthcare facility, which includes over 500 inpatient beds, an active outpatient department, and 150 skilled nursing beds. Given her leadership role, Peggy's position is at the top of the hierarchy, with direct oversight of the entire department.

Beneath Peggy, four credentialed professionals assist her in managing specific areas. Sue Harstad, RHIT, supervises the transcription unit—an essential segment responsible for converting dictated recordings into written records. She oversees three full-time and four part-time transcriptionists, totaling seven employees. Brooke Anderson, RHIT, manages the records assembly and analysis team, which includes four employees, and supervises retrospective clinical pertinence review staff as well as the two employees who oversee the physician’s incomplete records area.

The coding section comprises six coding specialists who are responsible for coding all inpatient and outpatient medical records, and these specialists are supervised by Claire Herriot, CCS. This group ensures the accurate classification of medical data for billing, legal, and clinical purposes, highlighting their importance in the department structure.

The file unit includes six employees who utilize a bar coding system for filing and retrieval. They work under the supervision of Mark Allen, RHIT, who also oversees the Release of Information Unit, which employs two employees responsible for screening and responding to health information requests. Mark’s dual supervisory roles reflect his leadership in both document filing and information release processes.

The structure should be depicted with Peggy Carson at the top, with four lines descending to her four unit managers or supervisors: Sue Harstad (Transcription), Brooke Anderson (Records assembly and review), Claire Herriot (Coding), and Mark Allen (File Unit and Release of Information). Each supervisor’s subordinates are depicted below, with the number of employees noted in parentheses. This hierarchical diagram accurately reflects the department's functional relationships and reporting lines, ensuring clarity and manageability.

To create this chart in Word, use the Insert > SmartArt > Hierarchy options and select a suitable style such as the "Organization Chart." Fill in each box with the respective names, credentials, titles, and reporting relationships. Adjust spacing and layout to ensure all information fits on a single page for clear presentation. Include a cover page with your identification details before the chart.

In summary, this organizational chart will serve as a valuable visual aid for understanding the department's structure, facilitating communication, accountability, and operational planning within the HIM Department at General Hospital.

References

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• HIMSS. (2020). Organizational Structure in Health IT. Healthcare Information and Management Systems Society. https://www.himss.org/resources/organizational-structure-health-it
• LaTour, M. A., & Paris, P. (2019). Health Information Management: Concepts, Principles, and Practice. Elsevier.
• American Health Information Management Association (AHIMA). (2022). CHAPTER 5: Organizational Structure and Governance. AHIMA.
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