Develop Change Request Form In Appendix Section 5 ✓ Solved

Develop Change Request Form in appendix section 5

For this assessment, you are required to analyze a project case study and develop a comprehensive report focusing solely on one change control. The task involves identifying a specific change within the project, analyzing its impact, exploring management processes and options, and formulating a formal change request document. Your submission should be approximately 1500 words, adhering to APA 6th edition referencing standards.

Begin by thoroughly reviewing the provided case study: Kerzner, H. (2013). Project Management Case Studies - The Trophy Project. Additionally, familiarize yourself with relevant quality management tools and techniques, such as Affinity Diagrams, the 7 Quality Control Tools, Six Sigma overview, and importance of quality control measures, which may inform your analysis and approach.

Your report should address the following core components:

1. Identify and critically analyze one required change in the case study: Discuss the change, its rationale, and its potential effects on project scope, schedule, cost, and quality. Examine the techniques used to manage this change effectively.
2. Explain the change management process involved: Describe the procedures for submitting a change request, including possible workflows for different project sizes or change magnitudes, and identify key stakeholders involved.
3. Propose actionable options for implementing the change: Present at least two options for executing the change, analyze associated risks, and discuss how each option influences project parameters and risk exposure.
4. Develop a formal Change Request Form: Complete the form provided or one commonly used in workplace settings, summarizing your analysis and proposed actions. This form should serve as a concise documentation of the change, aligning with your detailed report.

Your submission must effectively combine theoretical insights with practical application, demonstrating your ability to manage change within a project context. Use appropriate referencing to support your analysis, citing credible sources relevant to project management and quality control.

Paper For Above Instructions

This paper presents a comprehensive analysis of change control in the context of a specific project case study, aiming to develop a formal change request process grounded in project management theories and tools. By focusing on a single identified change, the discussion delves into its implications across project dimensions—scope, time, cost, and quality—as well as the techniques and strategies suitable for managing such change effectively.

*

Introduction

Effective change management is crucial for project success, particularly when unforeseen adjustments threaten to impact established baselines. In this report, we focus on a single change identified within Kerzner’s The Trophy Project case study, analyzing its effects and proposing structured management approaches. This process entails understanding the nature of change, assessing its impact, selecting suitable control techniques, and documenting the change through a formal request form.

Identification of the Change

The selected change for analysis involves modifying the project's scope by adding an additional feature that enhances the trophy’s design. This change was motivated by client feedback and competitive benchmarking, requiring strategic assessment of its implications. The change's nature suggests a scope expansion that may influence other project parameters—particularly schedule, cost, and quality standards.

Impact Analysis

Scope

The scope expansion entails integrating new specifications into the existing design, possibly necessitating revisions to project deliverables and stakeholder expectations. This addition alters project boundaries and well-defined objectives.

Time

Implementing the change potentially extends the project timeline due to additional design and fabrication work, requiring schedule adjustments and resource reallocations.

Cost

Additional features may incur extra costs related to materials, labor, and quality assurance processes, impacting overall project budget.

Quality

The change aims to improve product appeal, thereby enhancing quality standards, but also introduces risks of defects if not managed carefully. Quality control techniques, such as Six Sigma, can mitigate potential issues.

Techniques for Managing the Change

Applying tools like the Ishikawa diagram to identify root causes and potential risks, combined with control charts and process audits, can facilitate effective management. A structured approach using the Change Control Board (CCB) and formal change requests ensures disciplined approval and communication processes.

Change Management Process

The process involves initial request submission via a formal Change Request Form, followed by impact assessment, review by the CCB, and approval or rejection. For larger or more complex changes, a detailed change impact analysis and stakeholder consultation are necessary. Diverse change control processes are employed depending on change size and project scope, with smaller changes often managed via informal procedures.

Options for Implementing the Change

1. Option 1: Direct Implementation with Resource Adjustment
2. This involves updating project plans and reallocating resources directly after approval, minimizing delays but risking scope creep if not carefully controlled.
3. Option 2: Pilot Testing and Phased Rollout
4. This approach entails testing the change on a smaller scale before full deployment, reducing risk but potentially extending the overall timeline and increasing costs.

Risks Associated

Option 1 may introduce schedule slippage and budget overruns if scope creep occurs. Option 2 could lead to misalignment between pilot results and full-scale implementation, necessitating additional adjustments. Both options require thorough risk mitigation planning, including contingency reserves and stakeholder communication.

Conclusion

Effective change control in project management hinges on clear processes, rigorous impact analysis, and careful selection of implementation options. Formal documentation, such as the Change Request Form, ensures transparency and accountability. Implementing these practices aligns with best principles outlined by Kerzner (2013) and supports project success.

References

• Kerzner, H. (2013). Project Management Case Studies - The Trophy Project.
• PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition. Project Management Institute.
• Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
• Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
• PMI. (2011). The Standard for Program Management. Project Management Institute.
• Harrison, F. (2016). Managing Change in Projects. Routledge.
• Hughes, F. (2019). Working with Projects: An Introduction to Project Management. Routledge.
• Liu, J., & Wang, L. (2020). Application of Six Sigma in project quality management. Journal of Quality Assurance Engineering.
• Kerzner, H., & Saladis, F. P. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• Lehtonen, T., & Martinsuo, M. (2009). Uncertainty, control and project success: a process-level study of project management. International Journal of Project Management.