Excel Ch04 Ml1 Pet Supply

Excel Ch04 Ml1 Pet Suppl

Excel Ch04 Ml1 Pet Suppl

Perform analysis on inventory data for Crafton's Pet Supplies by converting the data into a table, applying styles, sorting, removing duplicates, calculating inventory values, formatting, creating conditional formatting rules, setting up page layout options for printing, and saving the workbook.

Sample Paper For Above instruction

Effective inventory management is essential for retail businesses such as Crafton's Pet Supplies to ensure optimal stock levels, accurate valuation, and smooth operational workflows. Leveraging Excel's data management and formatting capabilities allows for comprehensive analysis and presentation of inventory data. This paper details the step-by-step process of analyzing inventory data using Excel 2019, focusing on transforming raw data into a structured, visually organized report suitable for printing and review.

Data Preparation and Formatting

The initial step involves opening the provided Excel workbook, named EXP19_Excel_Ch04_ML1_HW_PetSupplies.xlsx, and freezing the top row to anchor the column headers. Freezing ensures that as data is scrolled through, the labels remain visible, facilitating easier data analysis. Converting the raw data into an Excel table converts static ranges into a dynamic data structure, which facilitates sorting, filtering, and formatting. The table is then named Inventory2021, providing a clear reference point for modifications and formulas.

Applying a Table Style, specifically the Medium 3 style, enhances readability and visual distinction within the table. Depending on the Office version, this style may be labeled as Orange or Table Style Medium 3; identical in appearance but labeled differently across versions. A consistent style template simplifies future data interpretation and improves overall report aesthetics.

Data Sorting and Custom Ordering

To organize the inventory data effectively, sorting is performed first by the Warehouse in ascending (A to Z) order and subsequently by Unit Price from smallest to largest. This sorting strategy prioritizes warehouse grouping while showcasing lower-priced items first within each warehouse. Additionally, a custom sort order is created for the Department column, aligning departments in the sequence: Food & Health, Collars & Leashes, Toys, Clothes, Training, and Grooming. For Mac users, creating custom lists involves navigating to Preferences, then selecting Formulas and Lists, and adding the department order to ensure departments are displayed in the specified sequence.

Duplicate Removal and Calculations

Removing duplicate records ensures data integrity by eliminating redundancies that could skew inventory valuation or reporting. Excel's duplicate removal feature detects and deletes one of the duplicate entries automatically. Following this, an unqualified structured reference is created in column G to calculate the inventory value per item, multiplying the Unit Price by the Amount on Hand. Formatting these values with Accounting Number Format enhances clarity, aligning monetary figures uniformly.

Subsequently, a Total Row is integrated into the table, with the Inventory Value set to sum all individual inventory calculations, and the Amount on Hand set to average, offering a quick overview of total stock value and average amount per item. Formatting these totals to display with two decimal points ensures precision and clarity in financial reporting.

Conditional Formatting and Printing Setup

Conditional formatting is applied to highlight specific inventory values within the Food & Health department. A new rule specifies that cells in column G with values of $30,000 or more are filled with a red color, drawing immediate attention to high-value inventories. This rule targets the G2:G78 range, assuming the data is within these rows. Additionally, care is taken to adjust print settings: page breaks are inserted so that each warehouse prints on a separate page, ensuring clear separation for review or distribution.

The worksheet orientation is set to Landscape to optimize the print layout. To facilitate data readability across pages, the first row is repeated on each printed page. footer information is added, including the user's name on the left, the sheet name code centrally, and the file name code on the right, to support document tracking and identification.

Final Layout and Saving

Finally, the sheet view is switched to Page Break Preview to confirm proper layout, and the file is saved and closed. Such comprehensive steps enable the creation of a professional, print-ready inventory report that assists in inventory tracking, financial analysis, and decision-making at Crafton's Pet Supplies.

References

  • Excel Campus. (2020). Mastering Excel Tables: How to Use Tables for Data Management. Retrieved from https://www.excelcampus.com
  • Microsoft Office Support. (2023). Create and manage custom lists in Excel. Retrieved from https://support.microsoft.com
  • Sharma, S. (2021). Advanced Data Sorting and Filtering in Excel. Journal of Data Management, 15(3), 112–127.
  • Gaskins, R. (2020). Conditional Formatting Tips for Data Visualization. Excel Data Insights, 8(2), 89–95.
  • Parsons, K. (2019). Effective Use of Page Layout and Print Options in Excel. Tech Publishing.
  • Johnson, M. (2022). Financial Data Presentation in Excel for Small Businesses. Small Business Finance, 11(4), 45–58.
  • Harper, T. (2020). Automating Inventory Management Reports Using Excel. Business reporting Journal, 22(1), 21–30.
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  • Williams, R. (2021). Custom Lists and Sorting Strategies in Excel. Microsoft Office Blog. https://techcommunity.microsoft.com

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