Exploring Series Vol. 2 Templates, Styles, And Macros Projec

Exploring Series Vol. 2 Templates, Styles, and, Macros Project

As the department head of the Information Systems Department at a university, you are responsible for developing the class teaching schedules for your faculty. You have a tentative Fall 2015 schedule developed in sequence, but you want to ensure that you are not double-booking classrooms or faculty. To help you review room and faculty schedules, you will need to sort the original list in various ways. In addition, you want to create a model to use as a template for future semesters and to share with other department heads.

Instructions: For the purpose of grading the project you are required to perform the following tasks:

1. Download and open the file named exploring_e12_grader_h1.xlsx, and then save the file as e12c1Schedule_LastFirst, replacing LastFirst with your name.

2. On the Sequential worksheet, apply Retrospect theme. Apply Heading 3 cell style to the column labels in the range A4:K4, and apply Aspect theme color.

3. Record a macro named RoomSort. The macro should copy the range A4:K46 from the Sequential worksheet and paste the data in cell A4 of the Room worksheet. Do not stop the recording after this step.

4. With the macro still recording, click cell A4. On the DATA tab, in the Sort & Filter group, click Sort. Using the Sort dialog box, sort the data by Room in alphabetical order. Add a second level sort that sorts the Days column using the custom sort order: MWF, MW, M, W, TR, T, R, S. Add a third level sort that sorts the Start Time column from earliest to latest. Return to the Sequential worksheet, click cell A1, and stop the recording. Save the workbook as a Macro-Enabled Template.

5. Click the Faculty worksheet and record a macro named FacultySort. The macro should copy the range A4:K46 from the Sequential worksheet and paste the data in cell A4 of the Faculty worksheet. Do not stop the recording after this step.

6. While still recording the macro, create a custom sort that sorts Instructor in alphabetical order, then by Days with the custom order created earlier, then by Start Time from earliest to latest. After the sort is complete, return to cell A1 on the Sequential worksheet and stop recording.

7. Insert a form control button filling the range E1:E3 in the Sequential worksheet and assign it to the RoomSort macro.

8. Edit the text that appears on the button to display "RoomSort".

9. Create a second button that displays "FacultySort" filling the range F1:H3 and assign it to the FacultySort macro. Save the macro-enabled template once completed.

10. Create a new worksheet named Code to the right of the Faculty sheet.

11. Open the VBA Editor and display the module containing the room sort code. Copy the code beginning with "Sub RoomSort ()" and ending with the first instance of "End Sub". Paste the contents in cell A1 of the Code worksheet. The copied code will fill the range A1:A34. Do not close the VBA Editor.

12. Display the module containing the faculty sort code. Copy the code beginning with "Sub FacultySort ()" and ending with the final instance of "End Sub". Paste the contents in cell A36 of the Code worksheet. The copied code will fill the range A36:A67. Close the VBA Editor.

13. Save the file as an Excel Workbook with the name e12c1Schedule_solution. Ensure that the workbooks are displayed in the following order: Sequential, Room, Faculty, and Code. Close the workbook and exit Excel. Submit the e12c1Schedule_solution.xlsx workbook as directed.

Paper For Above instruction

In managing a university department’s schedule, efficiency and accuracy are paramount. The project described involves developing a comprehensive and flexible scheduling template using Microsoft Excel, with macros and VBA coding to streamline sorting and data management tasks. This approach not only aids in preventing schedule conflicts but also creates reusable models for future semesters, fostering consistency and time savings across academic planning activities.

The initial step emphasizes preparing the data by applying the appropriate themes and styles in Excel, ensuring that data is visually organized to facilitate easier interpretation. Utilizing the Retrospect theme and specific cell styles like Heading 3 enhances readability and provides a professional appearance. These visual improvements are foundational for subsequent data sorting and macro automation work, as they help clarify the data structure.

The core of the project involves recording macros for specific sorting functionalities. The first macro, RoomSort, automates copying the schedule data from a sequence worksheet to a dedicated Room worksheet, enabling room-based data analysis. The macro then sorts data by room, days with a custom order to reflect class schedules accurately, and start times from earliest to latest. This multi-level sorting ensures that the schedule is organized methodically, facilitating quick identification of room assignments and potential conflicts.

Similarly, the FacultySort macro automates copying the schedule and sorting it by instructor names alphabetically, then by days according to custom preferences, and finally by start time. This layered sorting approach helps faculty coordinators or department heads quickly analyze instructor workloads and scheduling overlaps, supporting efficient faculty management.

Creating form control buttons in Excel enhances usability, allowing users to execute sorting macros with a single click. Labeling these buttons clearly as “RoomSort” and “FacultySort” ensures intuitive interaction, reducing dependency on manual sorting processes. These buttons are linked to the respective macros, enabling rapid data organization, critical in dynamic scheduling environments.

The inclusion of VBA code snippets further refines the automation process. Extracting and documenting the macro code into a dedicated Code worksheet ensures that the logic behind sorting procedures is transparent, easily reviewable, andmodifiable for future adjustments. This documentation facilitates better understanding and maintenance of the macros, particularly when sharing the template among department staff or adapting it for different use cases.

This project embodies best practices in data organization using Excel’s advanced features, integrating themes, styles, macros, form controls, and VBA coding. It exemplifies how automation can significantly enhance operational efficiency in academic scheduling, reducing manual errors, saving time, and fostering resource sharing. Ultimately, such a well-structured approach ensures the academic calendar is robust, conflict-free, and adaptable to future needs, supporting the department’s goal of seamless scheduling management.

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