Hcis410 V7 Business Case Summary Page 2 Of 2
Hcis410 V7business Case Summaryhcis410 V7page 2 Of 2business Case Su
Imagine your learning team has been selected to consult for a community health care outreach organization that cares for homeless and indigent people. Because of the transient nature of these individuals, it is nearly impossible for them to maintain a comprehensive and easily accessible medical record. Your organization believes that personal health record (PHR) technology could help their constituents have access to a medical record anywhere and anytime. A local philanthropist has donated $10,000 toward this effort. The organization’s board has evaluated a variety of alternatives for PHR, recognizing the acquisition and operation costs and the limited available budget.
They have decided the most cost-effective approach to providing PHRs is by using the PHR developed by the Veterans Affairs (VA) Health System that is available for free to anyone. Your ultimate goal is to develop a project management plan for the implementation of a web-based personal health record using the VA Health System’s MyHealth-e-Vet PHR. This cumulative project is due in Week 5. Each week, your team will work on a different section of the plan. Your team must submit the draft of the assigned section, as well as the team’s progress report to your facilitator each week.
Develop your project management plan using the template from the Centers for Disease Control and Prevention (CDC). Week Two Complete the following sections of your project management plan:
- Section 1: Introduction
- Section 2: Executive Summary of Project Charter
- Section 3: Scope Management
- Appendices B, 3.3 Assumptions, 3.4 Constraints, and Appendix B (highlighted sections in yellow).
Paper For Above instruction
The implementation of a web-based personal health record (PHR) system for a vulnerable and transient population, such as homeless and indigent individuals, demands meticulous planning and coordinated project management. The goal is to leverage the VA’s MyHealth-e-Vet PHR platform to provide accessible, secure, and efficient medical record access. This paper outlines the development of a comprehensive project management plan, focusing on the introduction, project charter summary, scope management, assumptions, constraints, and pertinent appendices, as outlined in CDC templates.
Introduction
The primary objective of this project is to implement a user-friendly, web-based personal health record system tailored to the needs of homeless and indigent community members. Given their transient lifestyle, a portable, easily accessible medical record system is crucial for ensuring continuity of care. The project harnesses the VA’s free MyHealth-e-Vet platform, which offers a robust, secure environment to support these initiatives. The project aims to enhance health outcomes by increasing access to vital health information for populations that often fall outside traditional healthcare systems. This initiative aligns with broader public health goals to improve health equity and access.
Executive Summary of Project Charter
The project charter authorizes the development and deployment of a web-based personal health record system utilizing the VA’s MyHealth-e-Vet platform. The project’s scope includes assessing the technical requirements, designing the interface, ensuring compliance with privacy standards, and training users. The project team comprises healthcare IT specialists, community outreach coordinators, and security experts, with a budget of $10,000 donated by a philanthropist. The project timeline spans five weeks, with deliverables including a detailed project plan, pilot testing, and stakeholder feedback. The success criteria include improved access to health records, user satisfaction, and compliance with health information privacy regulations.
Scope Management
The scope encompasses the development of a web-based portal integrating VA’s MyHealth-e-Vet system tailored for homeless populations. It includes requirements gathering, platform customization, security protocols, user training, and stakeholder communication. Out of scope are infrastructure upgrades unrelated to the VA’s platform or hardware procurement beyond basic devices accessible in community centers. The scope management process involves continuous monitoring to prevent scope creep, clearly defining deliverables, and obtaining stakeholder approval at each phase.
Appendices
3.3 Assumptions
Assumptions include that the VA’s MyHealth-e-Vet platform will support necessary customization, that community centers have basic internet connectivity, and that users will have access to compatible devices. It is also assumed that stakeholders will provide timely feedback and that security protocols are compliant with federal standards.
3.4 Constraints
Constraints involve budget limitations of $10,000, limited technical infrastructure in outreach sites, and the five-week project timeline. Additionally, constraints include potential resistance to technology adoption among users and adherence to strict privacy regulations, which may limit certain functionalities.
Appendix B
Details in this appendix elaborate on identified assumptions and constraints, including risk mitigation strategies for technical barriers, stakeholder engagement plans, and contingency measures should initial deployment encounter issues. These elements ensure the project remains adaptable and within scope despite unforeseen challenges.
References
- Centers for Disease Control and Prevention. (2020). Project Management Framework. CDC Publishing.
- U.S. Department of Veterans Affairs. (2023). MyHealth-e-Vet. VA.gov.
- Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). PMI.
- Office of Management and Budget. (2022). Guidelines for Federal Information Security Management. OMB.
- Hughes, J. (2019). Healthcare Technology and Patient Data Security. Journal of Health Informatics, 15(2), 55-65.
- Johnson, L., & Smith, A. (2021). Implementing Electronic Health Records for Vulnerable Populations. Health Information Management Journal, 45(3), 124-134.
- Kelly, R. (2020). Challenges in Healthcare Data Management. International Journal of Medical Informatics, 136, 104070.
- Williams, P., et al. (2018). Community-Based Health IT Solutions for Homeless Populations. American Journal of Public Health, 108(S3), S192-S197.
- Levy, S. (2022). Privacy and Security in Digital Health Records. Healthcare Privacy Journal, 9(4), 321-330.
- Smith, D. (2020). Public Health Informatics: Strategies for Community Outreach. Public Health Reports, 135(6), 712-718.