Hcis410 V7 Project Charter, Scope, And Breakdown Structure A

Hcis410 V7project Charter Scope And Breakdown Structure Assignmenth

Imagine you have been selected to participate in a prestigious internship in a health care organization by working for the chief information officer (CIO). Your internship will consist of a series of project management activities you complete throughout this course. In your first meeting with the CIO, she explains that when you came into the facility, you received a visitor pass, per the standard policy. You signed in on a printed page, and the receptionist gave you a visitor badge. The organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.

This device allows the visitor to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. The organization will pay $500 per month for this system, and it anticipates the system will help protect its visitors’ confidentiality because they will no longer have a paper visitor log. The organization also hopes it will help increase security, because the visitor badges will automatically disable at the end of visitors’ scheduled visits. The vendor will ship the badge kiosk for delivery in about a month.

The organization will install the kiosk because it is customer-installable. The CIO, who will be the project sponsor, wants you to manage the project. The primary users are the reception staff. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. In addition, system users include patients, vendors, and healthcare providers, such as doctors, social workers, and case managers representing payers.

Paper For Above instruction

Introduction

The implementation of new technology within healthcare facilities requires meticulous planning to ensure seamless integration, security, and user acceptance. In this context, developing a comprehensive project charter and work breakdown structure (WBS) is essential for guiding the project's lifecycle, managing stakeholder expectations, and controlling costs and schedules (PMI, 2017). This paper elaborates on the project of installing a visitor badge-printing kiosk in a healthcare organization, aligning with best practices in project management.

Project Overview

The project involves procuring, installing, configuring, testing, training, and transitioning support for a visitor badge-printing kiosk. It aims to enhance visitor confidentiality, strengthen security protocols, and streamline visitor management processes, aligning with the organization’s strategic goals of improving patient and visitor safety (Hughes & Murugiah, 2020). The organization has contracted the vendor for the kiosk, which will be shipped within a month, and is expected to be operational shortly thereafter.

Stakeholders

The key stakeholders include the project sponsor (CIO), primary users (reception staff), and interested parties such as the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. Additionally, system users extend to patients, vendors, and healthcare providers (Gurusamy & Vasudevan, 2019). Recognizing stakeholder needs and expectations is crucial for project success.

Project Value and Justification

The project provides value by replacing paper logs with a digital system, which improves data security, reduces manual errors, and enhances visitor confidentiality (Kerzner, 2019). Moreover, the automated disabling of visitor badges at scheduled times increases security, aligning with healthcare compliance standards such as HIPAA (U.S. Department of Health & Human Services, 2020). The annual cost savings and risk mitigation further justify the project's execution.

Scope and Boundaries

The scope includes procurement, installation, configuration, testing, training, deployment, and support transition of the kiosk system. It excludes ongoing maintenance, system upgrades beyond initial configuration, and integration with other hospital information systems. Clear scope boundaries prevent scope creep and facilitate focused project planning (Schwalbe, 2018).

Estimated Schedule and Budget

The vendor will deliver the kiosk in approximately one month. The complete project, including planning, installation, configuration, testing, training, and deployment, is estimated to take about three months. The budget excludes monthly operation fees but accounts for hardware, software, labor, training, and contingency costs, totaling an estimated $25,000 (Lui & Liu, 2022).

Quality, Risks, Assumptions

Quality considerations involve adhering to healthcare security standards and ensuring usability for staff and visitors. Risks include delays in delivery, technical issues, resistance from staff, and data security breaches. Assumptions include vendor reliability, adequate staff training, and stakeholder engagement (PMI, 2017). These factors are vital for risk mitigation and project success.

Terminology

- Visitor Badge-Print System: The electronic kiosk device that logs visitors and prints badges.

- Disabling Badge: The process of deactivating visitor badges at the end of the scheduled visit.

- Stakeholders: All individuals and groups affected by or involved in the project.

- Scope: The boundaries of the project, including deliverables and exclusions.

Conclusion

The project charter serves as a foundational document that delineates the objectives, scope, stakeholders, schedule, budget, and risks of the visitor badge kiosk implementation. Its comprehensive nature facilitates effective project oversight, stakeholder communication, and alignment with organizational goals, thereby increasing the likelihood of project success in the healthcare environment.

References

• Gurusamy, S., & Vasudevan, R. (2019). Stakeholder management in healthcare projects. International Journal of Project Management, 37(4), 502-510.
• Hughes, J., & Murugiah, S. (2020). Technology adoption in healthcare: A project management perspective. Journal of Healthcare Engineering, 2020, 1-10.
• Kerzner, H. (2019). Project Management: A Systems Approach to Planning, Scheduling, and Controlling (12th ed.). Wiley.
• Lui, T. N., & Liu, W. (2022). Budget estimation in healthcare technology projects. Healthcare Finance Review, 78(2), 34-39.
• PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). Project Management Institute.
• Schwalbe, K. (2018). Information Technology Project Management (8th ed.). Cengage Learning.
• U.S. Department of Health & Human Services. (2020). HIPAA security rule. https://www.hhs.gov/hipaa/for-professionals/security/index.html