ITS 833 – Information Governance Chapter 5 Strategic Plannin ✓ Solved
ITS 833 – INFORMATION GOVERNANCE Chapter 5 Strategic Planning
Be able to explain the general steps required in the strategic planning for an IG Plan.
Be able to identify key Best Practices as they relate to strategic planning for an IG Plan.
First Step in Strategic Planning for Information Governance Program: Secure commitment/sponsorship of executive management, resource acquisition, time, labor/manpower, accountability.
Suggested: Chief compliance officer, Chief Information Officer, Chief Executive Officer.
Crucial Roles: Executive Sponsor's responsibilities include budget planning and control, decision making, expectation management, and anticipation/runs interference for project manager approval.
The role of the Project Manager involves keeping the Executive Sponsor apprised of progress, implementing/overseeing daily tasks, tracking detailed progress, and involving Executive Management only when necessary.
The Role of the Executive Sponsor will change over the lifecycle of the IG program implementation, requiring greater time investment during initial involvement, becoming visible and accessible during early implementation, and maintaining responsibility for ongoing communication with the project manager post-implementation.
The IG team should include a cross-functional approach with necessary roles such as Executive Sponsor, Legal Department or Outside Attorney, IT Department, Senior Records Officer, Risk Management Specialist, and IG Program Manager. Optional roles may include a Human Resources Analyst and representatives from different business units or departments.
Assignment of roles and responsibilities includes designating the Executive Sponsor's roles for the Project Manager, possibly from Legal, Compliance, Risk Management, Records Management, or IT. Each IG team member should take responsibility for their functional area of expertise, resulting in the final draft of the IT strategic plan that aligns with the organizational strategic plan.
The IG Plan must support the achievement of the organization’s business objectives and must be integrated with the IT strategy, considering resource allocation and E-Discovery techniques.
Survey and evaluate external factors such as IT trends, business conditions, economic environment, relevant legal and regulatory factors, and industry best practices.
Formulating the IG strategic plan involves synthesizing information, maintaining focus on critical areas, prioritizing strategies mapped to organizational goals, and developing actionable plans that identify specific tasks and define roles and responsibilities.
Build checks and audits, create new IG programs to support business goals, draft the IG strategic plan, gain input from a broader group of stakeholders, and secure buy-in and sign-off from top-level management.
Paper For Above Instructions
Strategic planning for information governance (IG) is a vital process that ensures organizations align their information management strategies with their business objectives. The commitment from executive management plays a crucial role in the integrative framework of any IG initiative. By securing sponsorship from influential leaders such as the Chief Compliance Officer, Chief Information Officer, and Chief Executive Officer, organizations can ensure the necessary resources, including time and budget, are allocated effectively towards the IG plan.
In the initial phases of strategic planning, the Executive Sponsor must actively participate by planning budgets, making key decisions, and managing expectations. Their role evolves throughout the IG program lifecycle, from obscured involvement to ongoing maintenance and oversight after implementation. Project managers must keep the Executive Sponsor informed and manage daily operational tasks, tracking progress and reporting only significant issues requiring upper management intervention.
Establishing a diverse, cross-functional IG team is essential for multifaceted information management. The team should comprise members from legal, IT, senior records, and risk management, contributing unique perspectives and expertise vital for developing a comprehensive IG plan. The collaboration from different sectors not only enhances the planning process but also aids in aligning the IG strategic plan with the overall organizational strategic plan effectively.
For any organization, the IG plan must dovetail seamlessly with the IT strategy, ensuring that all information governance activities directly support business objectives. This includes making informed decisions regarding emerging information technologies and E-Discovery techniques that can provide a competitive edge while managing associated risks and compliance with regulatory requirements.
Evaluating external factors influencing the IG environment is an imperative component of strategic planning. Organizations need to keep abreast of IT trends, economic conditions, legislation, and industry standards. This includes identifying regulations affecting their industry and monitoring what progressive competition is implementing to stay ahead within the information governance landscape.
Formulating the IG strategic plan necessitates synthesizing information accurately tailored to the organization’s needs. It is essential to develop actionable strategies within critical areas of governance that synchronize with organizational goals. Each strategy should outline specific actions, responsibilities, and timelines, establishing a clear path to accomplish the IG objectives. Implementing checks and audits guarantees accountability and allows for ongoing evaluation of the program's effectiveness by highlighting opportunities for improvement.
When the plan is drafted, soliciting feedback from a wider stakeholder group is important for enhancing acceptance and ensuring every dimension of the plan is covered. Engaging those within the organization who will implement and adhere to the policies promotes ownership of the strategic plan. This buy-in at all levels is crucial for making the IG program successful, highlighting the need for effective communication to address concerns and questions raised by upper management.
Overall, the strategic foundation for information governance is built on a comprehensive understanding of organizational needs, proactive engagement from executive leadership, the collective knowledge of a cross-functional team, and a commitment to aligning governance efforts with broader business objectives. As information continues to grow in complexity and volume, strategic planning in information governance becomes paramount for organizations striving to realize their full potential while effectively managing their information assets.
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