Managers At Manage Your Health Inc. Myh Selected Tony Prince ✓ Solved

Managers At Manage Your Health Inc Myh Selected Tony Prince

Managers at Manage Your Health, Inc. (MYH) selected Tony Prince as the project manager for the Recreation and Wellness Intranet Project. The schedule goal is six months, and the budget is $200,000. Tony has previous project management and systems analysis experience within the company, and he is an avid sports enthusiast. Tony was starting to put the project team together. He knew he would have to develop a survey to solicit input from all employees about the new system and make sure it was user-friendly.

Recall that this system would include the following capabilities: Allow employees to register for company-sponsored recreational programs, such as soccer, softball, bowling, jogging, and walking; allow employees to register for company-sponsored classes and programs to help them manage their weight, reduce stress, stop smoking, and manage other health-related issues; track data on employee involvement in these recreational and health-management programs; and offer incentives for people to join the programs and do well in them (e.g., incentives for achieving weight goals, winning sports team competitions, etc.). Assume that MYH would not need to purchase any additional hardware or software for the project.

Tasks: 1. Document your approach for collecting requirements for the project. Include at least five requirements in a requirements traceability matrix. 2. Develop a first version of a project scope statement for the project. Use the template provided on the companion Web site for this text. Be as specific as possible in describing product characteristics and requirements, as well as all of the project’s deliverables. Be sure to include testing and training as part of the project scope. 3. Develop a work breakdown structure for the project. Break down the work to Level 3 or Level 4, as appropriate. Use the template on the companion Web site and samples in this text as guides. Print the WBS in list form. Be sure the WBS is based on the project charter earlier, the project scope statement created in Task 2, and other relevant information. 4. Use the WBS you developed in Task 3 to begin creating a Gantt chart using your choice of software. Do not enter any durations or dependencies. Print the resulting Gantt chart on one page, and be sure to display the entire Task Name column. 5. Develop a strategy for scope validation and change control for this project. Write a short paper summarizing key points of the strategy.

Paper For Above Instructions

The Recreation and Wellness Intranet Project at Manage Your Health (MYH) Inc. poses an excellent opportunity to improve employee engagement and wellness through a targeted initiative. As the project manager, Tony Prince must undertake multiple tasks to ensure a successful deployment. This paper will outline the requirements gathering strategy, project scope statement, work breakdown structure (WBS), and a strategy for scope validation and change control.

1. Requirements Gathering Strategy

Effective requirements gathering is critical to the success of the Recreation and Wellness Intranet Project. The following approach will be taken:

• Surveys: A survey will be developed to collect input from employees on their preferences regarding recreational programs, classes, and features of the intranet.
• Focus Groups: Organizing focus groups that include representatives from different departments to discuss needs and expectations.
• Interviews: Conduct one-on-one interviews with key stakeholders to gain insight into specific requirements.
• Observation: Observing current wellness activities and programs to determine what works and what does not.
• Documentation Review: Reviewing existing policies, guidelines, and past project documents for requirements insights.

Using these strategies, at least five high-priority requirements will be defined in a requirements traceability matrix, as shown below:

2. Project Scope Statement

The following project scope statement defines the boundaries and deliverables of the Recreation and Wellness Intranet Project:

• Project Purpose: To develop an intranet system that promotes employee wellness and participation in recreational activities.
• Objectives:
  • Develop a user-friendly platform for registration in recreational programs.
  • Implement tracking for employee engagement and health management.
  • Create an incentive system to promote healthy behaviors among employees.
• Major Deliverables:
  • Functional intranet site with registration capabilities.
  • Tracking and reporting features for employee engagement.
  • Incentives program fully developed and operational.
  • User training materials and sessions.
  • Testing documentation and feedback reports.
• Exclusions:
  • No additional hardware or software purchases are permitted.
• Constraints:
  • Total project budget is limited to $200,000.
  • Project must be completed within a six-month timeframe.

3. Work Breakdown Structure (WBS)

The Work Breakdown Structure for the project has been outlined to a Level 4 detailing the activities as follows:

• 1. Project Initiation
  • 1.1 Project Charter Development
  • 1.2 Stakeholder Identification
• 2. Requirements Gathering
  • 2.1 Survey Development
  • 2.2 Focus Group Organization
  • 2.3 Documentation Review
• 3. System Design
  • 3.1 User Interface Design
  • 3.2 Database Structure Planning
• 4. Development
  • 4.1 Intrant System Development
  • 4.2 Incentives Program Implementation
• 5. Testing
  • 5.1 System Testing
  • 5.2 User Acceptance Testing
• 6. Training and Deployment
  • 6.1 Training Materials Development
  • 6.2 Training Sessions Conducted

4. Gantt Chart Creation

The Gantt chart is a critical tool in project management that allows for the visual representation of the timeline of the project in terms of tasks and their interdependencies. Using the Work Breakdown Structure as a baseline, the Gantt chart will be constructed, listing all tasks. However, as per the instructions, specific durations and dependencies will not be entered at this stage.

5. Scope Validation and Change Control Strategy

A well-defined strategy for scope validation and change control will be crucial in ensuring the project stays aligned with its objectives. Key points of the strategy will include:

• Scope Validation Procedures: Periodic checkpoints with stakeholders will be established, where project deliverables will be reviewed against the scope statement to confirm alignment.
• Change Control Process: Any proposed changes must be submitted through a formal change request that will be assessed and documented by the project manager before approval or denial.
• Change Log Maintenance: A change log will be maintained to track approved changes and their impacts on the project timeline and budget, ensuring transparency throughout the project.
• Impact Analysis: All change requests will involve an impact analysis describing how the changes will affect project scopes, costs, timelines, and deliverables.

The execution of this strategy will ensure that the project remains on track and aligned with the initial goals, facilitating a successful rollout of the Recreation and Wellness Intranet.

References

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