Microsoft Project Assignment 1: Complete Project 1 By Don Fu ✓ Solved

Microsoft Project Assignment 1complete Project 1 1 Don Funk Scene 1 P

Complete Project 1-1: Don Funk Scene 1 Production Tasks using the project schedule created earlier, add tasks and durations under a summary task, save the project with a specified naming convention, and then close it. Also, review and correct resource errors in a separate project schedule, correcting resource types, maximum units, and rates for specific resources, then save and close the corrected project.

Sample Paper For Above instruction

Introduction

Microsoft Project is a powerful tool used in project management to plan, execute, and monitor projects efficiently. In this assignment, the focus is on understanding task scheduling, resource management, and error correction within a project schedule. The tasks involve adding specific production procedures for a music video scene, followed by reviewing and correcting resource-related issues in an existing project file. These exercises demonstrate core skills like task entry, duration setting, and resource troubleshooting essential for effective project management.

Part 1: Adding Production Tasks to a Project Schedule

The first step involves opening an existing project file named "Don Funk Music Video 1-1" in Microsoft Project. After launching the program and loading the project, the user is instructed to highlight a set of rows starting from task 14, "Production complete." This is achieved by clicking and dragging the cursor downward to select five rows, which include the task itself and related predecessor or summary tasks. Once selected, the user clicks the "Task" button on the ribbon within the Insert group to add new tasks.

Next, the existing "Production complete" task row is modified by entering new sub-tasks with their respective durations under this summary task. These tasks include "Scene 1 setup" with a duration of two days, "Scene 1 rehearsal" for six hours, "Scene 1 vocal recording" for one day, "Scene 1 video shoot" for two days, and "Scene 1 teardown" for one day. Precise durations ensure realistic scheduling and facilitate resource allocation. After entering all tasks, the project is saved with the filename “YourLastNameYourFirstNameProject1-1” within the solutions folder. This step confirms that the schedule accurately reflects all necessary production activities for Scene 1 of the music video.

Part 2: Correcting Resource Errors in an Existing Schedule

The second part involves opening a different project file, "Don Funk Incorrect 2-6," which has resource data errors due to improper entries. First, the resource sheet is reviewed to identify inaccuracies related to resource types, maximum units, or standard rates. Typically, errors may include assigning the wrong resource type (work versus material), incorrect maximum utilization (more than 100%), or misestimated rates.

Particularly, attention is given to the last three resources listed, which include "dry ice" and "bottled water." Given that dry ice is a work resource, its rate should be estimated based on prevailing market costs or industry standards. Bottled water is a cost resource, so its rate should reflect actual or estimated purchase costs without labor considerations. Adjustments involve changing resource types where necessary, setting appropriate maximum units (e.g., 100%), and updating standard rates to reflect current market conditions, ensuring accurate cost and resource management.

Finally, the corrected project file is saved under the name "YourLastNameYourFirstNameProject2-6," and the revised schedule is closed. Proper resource management ensures project efficiency and cost control, highlighting the importance of accurate resource data entry and review in project planning.

Conclusion

Effective project management using Microsoft Project requires accurate task scheduling and resource data entry. Adding detailed tasks under summary nodes improves clarity and workflow, while reviewing and correcting resource information ensures cost accuracy and resource effectiveness. These exercises underscore the importance of vigilance in maintaining project data integrity to facilitate smooth project execution and control.

References

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