New System Proposal By Whitney Jones
New System Proposalby Whitney Jonesinformation Inputused For Various
This proposal outlines a comprehensive information system designed to enhance operational efficiency at Riordan Manufacturing. The system aims to facilitate easy data input, management of stock, automatic retrieval of information, optimized warehouse movement, and secure remote access via internet and mobile devices. These features collectively contribute to reducing costs, minimizing losses, and improving overall management and workflow within the company.
Introduction
In today’s fast-paced manufacturing environment, the integration of an advanced information system is crucial for maintaining a competitive edge. Riordan Manufacturing recognizes the need to modernize its data management processes to support operational activities, facilitate accurate stock management, and ensure data security. The proposed system is designed to be user-friendly, reliable, and accessible across various platforms, including mobile devices, to meet the dynamic needs of the company’s personnel.
Enhanced Data Input and Management
Effective data input is fundamental to the success of any information system. The proposed system emphasizes simplicity and ease of operation, ensuring that responsible personnel can input data efficiently without extensive training. Accurate data entry is critical; without the proper input of information and data, the system cannot reflect current stock levels or facilitate meaningful analysis. This foundational feature ensures real-time updates, improving decision-making and operational responsiveness (Gordon Bitter, 1999).
Stock Management and Control
Stock management is a core element for Riordan Manufacturing’s efficiency. The system will provide real-time monitoring of raw materials, work-in-progress items, and finished goods. By integrating stock data into the information system, managers can make informed decisions regarding procurement, production scheduling, and inventory replenishment. Proper stock management not only prevents shortages but also reduces excess inventory, leading to cost savings and optimized resource utilization (Citron, 1969).
Automatic Information Retrieval
The system’s automatic retrieval feature allows authorized employees to access stored data quickly and securely. Automated retrieval streamlines workflows by providing instant access to vital information such as inventory levels, order status, and production schedules. This reduces manual search times, minimizes errors associated with manual data handling, and enhances overall efficiency. Security protocols are integral to prevent unauthorized access, ensuring that sensitive information remains protected (Preetham, 2002).
Warehouse Movement and Cost Reduction
One of the strategic features proposed is the relocation of warehouses closer to the manufacturing site. This move aims to reduce transportation costs and the likelihood of product breakages during handling. By minimizing the distance raw materials and finished goods must travel, the company can significantly lower operational expenses and minimize losses. Additionally, this strategic warehouse positioning facilitates quicker response times to demand fluctuations, improving customer satisfaction and supply chain responsiveness (Sarngadharan & Minimol, 2010).
Internet and Mobile Access for Enhanced Security and Efficiency
Incorporating internet and mobile access components enhances the flexibility and security of the information system. Mobile checkpoints enable remote access while maintaining high-security standards. A dedicated checkpoint blade safeguards the system against unauthorized access from personal or company mobile devices, ensuring data confidentiality and integrity. Remote access improves operational efficiency by allowing managers and staff to retrieve and input data from anywhere within the facility or remotely, facilitating real-time decision-making (Preetham, 2002).
Conclusion
The proposed information system for Riordan Manufacturing integrates user-friendly data input, robust stock management, automatic data retrieval, strategic warehouse relocation, and secure mobile access. These interconnected features aim to streamline operations, reduce costs, prevent losses, and improve decision-making capabilities. Implementing such a system positions the company to respond agilely to market demands and operational challenges, ultimately fostering sustainable growth and competitive advantage.
References
- Citron, S. J. (1969). Elements of optimal control. Holt, Rinehart, and Winston.
- Gordon Bitter. (1999). Management Information Systems. UK: Ian Allan Publishing.
- Preetham, V. V. (2002). Internet security and firewalls. Cincinnati, OH: Premier Press.
- Sarngadharan, M., & Minimol, M. C. (2010). Management information system. Himalaya Pub. House.