Planning Business Messages In A One-Page Paper Discuss The
Planning Business Messagesin A One Page Paper Discuss The Three Step
Planning Business Messages In a one –page paper, discuss the three steps/tasks involved in planning business messages. In your paper, include a discussion on the three-step writing process, and explain how you would know that messages you receive were created using the three-step writing process. NOTE - The chapters 2 Lecture Slides include an overview of this concept! Plan 1. Prewriting 2. Drafting 3. Revising
Paper For Above instruction
Introduction
Effective communication is fundamental in the business environment, and crafting well-planned messages ensures clarity, professionalism, and purposefulness. The process of planning business messages encompasses a structured three-step writing process: prewriting, drafting, and revising. This systematic approach not only streamlines message creation but also enhances reliability and credibility among audiences. Recognizing these steps in received messages is essential for evaluating their quality and intent, especially in professional contexts.
Body
The first stage of planning a business message is prewriting. During prewriting, the sender clarifies the purpose of the message, identifies the target audience, and gathers relevant information. This stage involves outlining key points, deciding on the tone and style, and establishing the message's main objectives. For example, a business email aimed at persuading a client to renew a contract would involve prewriting activities such as analyzing client needs and outlining benefits. Prewriting sets a solid foundation, ensuring the message aligns with organizational goals and audience expectations.
The second step is drafting. In drafting, the communicator composes the initial version of the message, focusing on conveying information clearly and logically without getting bogged down by perfection. Drafting allows the sender to translate prewriting plans into coherent sentences and paragraphs, emphasizing organization and flow. This phase involves creating a draft that addresses the purpose identified during prewriting, ensuring the message is concise, respectful, and persuasive if required. For example, drafting a proposal includes sectioning the document into introduction, body, and conclusion, with each part serving its specific role.
The third step is revising, where the message undergoes review and refinement. Revising involves checking for clarity, tone, grammatical errors, and overall effectiveness. It is during revising that the creator ensures the message meets its initial objectives and is suitable for the intended audience. Proper revisions might involve rephrasing ambiguous sentences, tightening language, or adjusting formatting for emphasis. This stage ensures the message's professionalism and accuracy. An effective revising process often involves multiple iterations before finalization.
Recognizing whether received messages were created using the three-step process can be identified by examining clarity, coherence, and professionalism. Messages following this process tend to be well-organized, succinct, and error-free, reflecting thoughtful planning and careful editing. For example, a business letter that starts with a clear purpose, presents information logically, and concludes with a courteous call-to-action suggests adherence to the three-step writing process. Additionally, polished language, appropriate tone, and consistent formatting indicate systematic revision.
Conclusion
The three-step writing process—prewriting, drafting, and revising—is integral to effective business communication. It ensures that messages are purpose-driven, organized, and polished, ultimately fostering positive relationships and achieving organizational objectives. Recognizing this process in received messages helps assess their quality and professionalism. Mastery of this structured approach benefits both senders and receivers in the dynamic landscape of business communication.
References
Bovee, C. L., Thill, J. V., & Courtland L. (2016). Business Communication Today (13th ed.). Pearson.
Guffey, M. E., & Loewy, D. (2018). Business Communication: Process & Product (8th ed.). Cengage Learning.
Locker, K. O., & Kienzler, D. S. (2019). Business and Administrative Communication (7th ed.). McGraw-Hill Education.
Purdue OWL. (2021). Common Business Writing Errors. Purdue University. https://owl.purdue.edu
Schwartz, B. (2017). The Power of Business Writing. Harvard Business Review.
Williams, J. M. (2015). Style: Lessons in Clarity and Grace. Pearson.
Zappe, S., & LeNoble, J. (2017). Communicating Effectively: A Guide for Business and Technical Communication. Routledge.