Project Scope And Business Objective Worksheet Overview

Project Scope And Business Objective Worksheeta General Information

Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title - The working name or acronym that will be used for the project; Project Manager- The Project Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.

Project Title: Project Working Title: Proponent Secretary: Proponent Agency: Prepared by: Date / Control Number:

Project Scope and Business Objective Worksheet

A. General Information

Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title - The working name or acronym that will be used for the project; Project Manager- The Project Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.

B. Project Scope

1. Deliverables

Analyze the project scope and objectives outlined in the Project Proposal and Charter to understand the Project Deliverables. Answer these questions:

  • What are the Project Deliverables?
  • Where, when, and to whom are the Deliverables provided?

2. Project Approach and Solution

Analyze the project description and scope to understand the solution and approach to the project. Answer the following questions:

  • What is the process or technology solution proposed?
  • Who will perform the work?
  • When and where is the project executed?

C. Project Business Objectives

Using the objectives outlined in the Charter, list the objectives and any additional detail as necessary to clarify what results the project is intended to attain. 1

Paper For Above instruction

The effective management of projects within organizations requires meticulous planning, clearly defined scope, and well-articulated business objectives. A comprehensive project scope and business objective worksheet serves as a foundational tool for project managers and stakeholders to align expectations, streamline workflows, and ensure successful project delivery. This paper explores the essential components of such a worksheet, emphasizing the importance of detailed project information, scope analysis, and clearly stated objectives, all integral to the project's success.

Introduction to Project Scope and Business Objectives

A project scope document delineates the boundaries of a project, explicitly stating what will be delivered, by whom, when, and where. It provides clarity on project objectives and guides the team throughout the project lifecycle. The business objectives define what the organization aims to achieve with the project, aligning the efforts with strategic goals. Together, these elements form a blueprint that ensures stakeholders and project teams maintain a shared understanding of project expectations.

Providing Basic Information

The initial step involves gathering fundamental information such as the project title, working title, project manager, responsible agencies, preparer's details, and relevant date and control identifiers. Accurate input here establishes accountability and traceability, which are critical for project governance.

Analyzing Project Scope and Deliverables

Understanding the scope begins with identifying the project deliverables—the tangible or intangible outputs that fulfill project objectives. Clarifying where, when, and to whom these deliverables are provided helps in planning resource allocation, scheduling, and stakeholder communication. For example, a software development project might deliver a functional application to the client by a specified deadline, with onboarding sessions conducted by the project team.

Defining Project Approach and Solution

The project approach elaborates on the processes or technologies employed to achieve deliverables. It involves describing the methodology, whether agile or waterfall, and detailing the tools and techniques used. Identifying who performs the work—internal staff or external contractors—and clarifying the project execution timeline and location are also vital. This alignment ensures clarity on responsibilities, timelines, and logistical considerations.

Articulating Business Objectives

Business objectives articulate the intended outcomes, such as improving operational efficiency, increasing revenue, or complying with regulations. They should be Specific, Measurable, Achievable, Relevant, and Time-bound (SMART). Articulating these objectives with additional details enables project managers to measure success effectively and adjust strategies as necessary.

Conclusion

In conclusion, a well-structured project scope and business objective worksheet underpin effective project management. By systematically capturing essential project details, analyzing scope and deliverables, and clearly defining business objectives, organizations can enhance communication, mitigate risks, and improve the likelihood of project success. This methodology ensures that all stakeholders are aligned, expectations are managed, and resources are efficiently utilized, ultimately leading to the successful realization of organizational goals.

References

  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition. Project Management Institute.
  • Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
  • Heldman, K. (2018). Project Management Jumpstart. Wiley.
  • Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme. Wiley.
  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
  • Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
  • Heldman, K. (2020). PMP Project Management Professional Exam Study Guide. Wiley.
  • PMI. (2021). The Standard for Program Management. Project Management Institute.
  • Friedman, T. L. (2017). Thank You for Being Late: An Optimist's Guide to Thriving in the Age of Accelerations. Picador.
  • Rowe, A. (2014). Managing the Multiple Projects: How to Integrate Portfolio, Program, and Project Management. Routledge.

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