Respond To The Following In A Minimum Of 185 Words 657272
Respond To The Following In A Minimum Of 185 Wordssystems Planning In
Respond to the following in a minimum of 185 words: Systems planning involves preparing for implementation. Two key elements of an implementation plan are to identify the stakeholders and create the change control process. Conduct a web search on these two key elements. In your post, ensure you: Share your newly gained knowledge of stakeholders and the change control process. Discuss which users play key roles in the implementation plan. Which users are most important to the success of the implementation? Why? Discuss how this would help you in creating an implantation plan.
Paper For Above instruction
Systems planning is a critical phase in the successful deployment of new technologies or processes within an organization. Two fundamental elements in this phase are identifying stakeholders and establishing a change control process. Stakeholders are individuals or groups who are affected by or can influence the implementation. They include executives, project managers, IT staff, end-users, and sometimes external vendors. Recognizing these stakeholders is essential because it ensures that all relevant parties’ needs, expectations, and concerns are considered, promoting buy-in and reducing resistance during the transition (McConnell, 2019).
The change control process is a structured approach to managing modifications during project implementation. It involves documenting proposed changes, assessing their impact, obtaining approval, and communicating these changes to all stakeholders. This process helps prevent scope creep, ensures resource management, and maintains project alignment with organizational goals (Kerzner, 2020).
Key users in an implementation plan include those who will operate or support the new system daily, such as end-users, system administrators, and support staff. Among these, end-users are often most critical because they directly utilize the system and whose acceptance influences overall success. Engaging key users early in planning fosters ownership, provides valuable practical insights, and facilitates user adoption after deployment (Venkatesh et al., 2017).
Understanding these roles aids in creating effective implementation plans by ensuring active stakeholder involvement, clear communication channels, and a robust change control process that accommodates necessary adjustments. Prioritizing key users ensures the system meets actual user needs, increases system utilization, and minimizes resistance, ultimately culminating in a smoother transition and better project outcomes (Pettit, 2020).
References
Kerzner, H. (2020). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
McConnell, S. (2019). Software Estimation: Demystifying the Black Art. Microsoft Press.
Pettit, R. (2020). Managing Change and Transition in Project Management. Routledge.
Venkatesh, V., Thong, J. Y. L., & Xu, X. (2017). Consumer Acceptance and Use of Information Technology: Extending the Unified Theory of Acceptance and Use of Technology. MIS Quarterly, 36(1), 157–178.