Riordan Project Management Plan

Riordan Project Management Planproject Management Plan

PROJECT MANAGEMENT PLAN 8 Scope Statement Project Title: China Relocation Date: Prepared by: Project Justification: This project plan involves the location of Riordan Manufacturing’s China operations in Hangzhou. The major driving force for this decision is the fact that the company’s Chinese partners already have the necessary facilities in place. In addition, another reason for this is that the Hangzhou city is proximal to the Qiantang River. Consequently, Qiantang River is significant since the access to the river is responsible for Hangzhou Bay, which is big enough to handle the company’s shipping needs. The project is also justified by the fact that there has been an increase in the volume of production from the China plant and therefore, if container shipping companies for instance the China Shipping Container Lines are utilized.

The ports in Shanghai and Hong Kong are utilized by container shipping companies. However, Shanghai port, which is 180 kilometers away from the current location, results in extra logistical steps. The products of the company are transported to a port located on Qiantang River before being loaded into containers for shipping. The shipping containers are then loaded onto barges and taken to Shanghai port. At Shanghai, the shipping containers are offloaded and transported to another place of port where final loading takes place before delivery to final destinations.

The other option is to use the truck to transport the products to the Shanghai port. There, they will be loaded into shipping containers and onto the ships directly for delivery into their final destinations. However, trucking companies charge the same price as local shipping companies. Therefore, if the China operations are relocated to the city of Shanghai, there will be great cost savings. Besides, there will be more sufficient urban infrastructure, putting the company in a better market position and the company’s Chinese products can be shipped throughout Europe and Asia.

Project Characteristics and Requirements: 1. Increased shipping destinations 2. Cost Saving 3. Time reduction 4. Simplicity of operation 5. Flexibility – ability to expand and adapt Summary of Project Deliverables Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons-learned report, and any other documents required to manage the project. Product-related deliverables: research reports, design documents, software code, hardware, etc. 1. Structural documents These include the documents highlighting the main features of the way the port will be structured to manage many operations. 2. Structural Layout/ drawings/ schematics This refers to the mapping of the whole project, the different locations, offshore and on land locations and the layout of the same. Project Success Criteria: The success of the project can be based on some criteria. One of the criteria is whether the project was accomplished within the planned time and cost. The other criterion concerns the output. In this case, if the output matches the expected in terms of the amount of cost saving. If the project generates the required amount, then it was successful. Project Charter Project Title : Chinese Relocation Projected Start Date: 11/25/2013 Projected Finish Date: 12/23/2018 Project Objectives: · One of the objectives of the project is to ensure that there is significant cost saving upon the implementation of the project. This is through the reduction of the logistical costs. · The other objective is to ensure that more Chinese products are shipped to Asia and Europe. · The third objective is to ensure that there is reduction of time used in trucking and shipping activities. Approach: The work will be broken down into a number of main activities, under which the expected deliverables are to be obtained. Among these categories are the structural part, the project initiation part, project planning part and project execution part. The activities are as follows: 1.0 Port Design 1.1 Electrical 1.2 Structural 1.2.1 Documents 1.2.2 Drawing/Layouts/Schematics 1.3 Mechanical 2.0 Project Initiation 2.1 Evaluation and recommendations 2.2 Project Charter development 2.2.1 Submission of project charter 2.2.2 Review of project charter 2.3 Approval of project charter 2.4 Implementation of the project charter 3.0 Project Planning 3.1 Creation of preliminary scope statement 3.2 Project team determination 3.2.1 Kickoff meeting for project team 3.2.2 Development of project plan 3.3 Submission of project plan 3.4 Approval of project plan 4.0 Project Execution 4.1 Project kickoff meeting 4.2 System Design 4.2.1 Hardware/software procurement 4.2.2 Installation of development system 4.3 Testing Phase 4.4 Going Live Communication Plan Project Name: Riordan Chinese Operations Relocation Project Team Members Names and Sign-off: Name Sign-off on Team Contract Project manager Consultant Electrical Engineer Mechanical Engineer Structural Engineer Contractor Code of Conduct: As a project team, we will: · Be considerate since other people will use our work and we will also depend on others as well. · Be respectful while treating each other since we are all able to make valuable contribution to the project. Disagreement should not result in poor manners and poor behaviors. · Be collaborative, meaning that individuals should work with others in teams. Participation: We will: · All take part in decision making and implementation of the same decisions. · Contribute in the project planning and project execution processes. · Offer our time to take part in any of the project’s activity when called upon to do so. Communication: We will: · Provide valid email addresses or contact information so that direct responses can be made · Avoid the use of repetitive arguments and personal attacks while communicating. · Attend any of the project meetings we are called upon to so as to get information regarding the project. Problem Solving: We will: · Seek to find the root cause of the particular problem affecting the project. · Come up with solutions that are sensible. · Come up with workable plans for the implementation of the solutions. Meeting Guidelines: We will: · Stick to the guidelines agreed upon by the project team. · Ensure that we accomplish a planned task in time. · Ensure that we meet the expectations of the tasks assigned to us. Stakeholder Analysis Stakeholder What Information When How Responsible Person Project Manager Project Status Weekly Face to Face/Email Project Team Leads, Consultant, Contractor Project Team Leads Project Status Weekly/As Needed Face to Face/Email Project Manager; Project Team Contractor When to execute desired service; Community concerns; port requirements/restrictions ;permit needs As Needed before executing desired work/Weekly once work has begun Face to Face/Email Project Manager Consultant Assessments/Survey (Preliminary and Final) Findings As Completed Face to Face/Email Project Manager Project Team Project Status Weekly Email Project Team Leads, Project Manager LEDGER GENERAL LEDGER ACCOUNT Cash ACCOUNT NO. 11 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 22,100 May 03 J1 1,650 May 05 J1 1,400 May 09 J,300 May 13 J,900 May 16 J,150 May 17 J1 7,530 May 25 J1 4,730 May 27 J1 6,330 May 28 J,580 May 28 J,430 May 28 J,205 May 28 J1 2,080 May 28 J,,580 ACCOUNT Accounts Receivable ACCOUNT NO. 12 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 3,400 May 05 J,,650 May 15 J1 5,,750 May 21 J1 2,,650 May 27 J,,050 May 28 J1 2,,250 ACCOUNT Supplies ACCOUNT NO. 14 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 1,350 May 20 J,850 May 28 J ACCOUNT Office Equipment ACCOUNT NO. 18 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 14,500 ACCOUNT Accumulated Depreciation ACCOUNT NO. 19 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 330 May 28 J ACCOUNT Accounts Payable ACCOUNT NO. 21 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 800 May 13 GJ May 20 GJ ACCOUNT Salaries Payable ACCOUNT NO. 22 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 120 May 16 J May 31 J ACCOUNT Unearned Fees ACCOUNT NO. 23 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 2,500 May 03 J,,050 May 31 J1 2,,300 ACCOUNT Kelly Pitney, Capital ACCOUNT NO. 31 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit Apr 30 Balance Forwarded 42,300 May 31 J,,460 May 31 J1 7,,960 ACCOUNT Pitney Withdrawl ACCOUNT NO. 32 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit May 28 J1 7,,500 May 28 J, ACCOUNT Income Summary ACCOUNT NO. 33 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit May 31 J,,405 May 31 J1 5,,160 May 31 J1 22, ACCOUNT Fees Earned ACCOUNT NO. 41 DATE DESCRIPTION POST DEBIT CREDIT BALANCE REF. Debit Credit May 09 J,,100 May 17 J,,480 May 20 J,,380 May 25 J,,580 May 31 J,,455 May 31 J,,655 May 31 J,,405 May 31 J1 27, n ACCOUNT Salary Expense ACCOUNT NO. 51 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 16 J May 28 J,380 May 31 J,640 May 31 J, ACCOUNT Rent Expense ACCOUNT NO. 52 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 31 J1 1,,600 May 31 J, ACCOUNT Supplies Expense ACCOUNT NO. 53 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 31 J May 31 J ACCOUNT Depreciation Expense ACCOUNT NO. 54 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 31 J May 31 J e ACCOUNT Insurance Expense ACCOUNT NO. 55 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 31 J May 31 J ACCOUNT Advertising Expense ACCOUNT NO. 56 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 09 J ACCOUNT Telephone Expense ACCOUNT NO. 57 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 28 J ACCOUNT Electric Expense ACCOUNT NO. 58 DATE DESCRIPTION POST. Debit CREDIT BALANCE REF. Debit Credit May 28 J April Post Closing Trial Balance April 30, 2008 Debit Credit Cash 22,100 Accounts Receivable 3,400 Supplies 1,350 Prepaid Rent 3,200 Prepaid Insurance 1,500 Office Equipment 14,500 Accumulated Depreciation 330 Accounts Payable 800 Salaries Payable 120 Unearned Fees 2,500 Kelly Pitney, Capital 42,,,050 Worksheet Kelly Consulting Trial Balance Adjustments Adjusted Trial Balance Income Statement Balance Sheet Acct # Account title Debit Credit Debit Credit Debit Credit Debit Credit Debit Credit 11 Cash Accounts Receivable Supplies Prepaid Rent Prepaid Insurance Office Equipment Accum Depreciation Accounts Payable Salaries Payable Unearned Fees Kelly Pitney, Capital 32 Pitney Withdrawl Income Summary 41 Fees Earned Salary Expense Rent Expense Supplies Expense Depreciation Expense Insurance Expense Telephone Expense Electric Expense Advertising Expense 100 May Journal Date Account Post. Ref. Debit Credit May 03 Cash 11 1,550 May 05 Cash 11 1,750 May 09 Advertising Expense Cash May 13 Accounts Payable Cash May 15 Accounts Receivable 12 5,100 Fees Earned May 16 Salaries Expense Salaries Payable May 17 Cash 11 7,380 Fees Earned May 20 Supplies Accounts Payable May 21 Accounts Receivable 12 2,900 Fees Earned May 25 Cash 11 4,200 Fees Earned May 27 Cash 11 6,600 Accounts Receivable May 28 Salary Expense Cash May 28 Tele Expense Cash May 28 Electricty Cash May 28 Cash 11 2,875 Fees Earned May 28 Accounts Receivable 23 2,200 Fees Earned May 28 Kelly Pitney, Drawing 31 7,500 Cash May 28 Insurance expense May 28 Prepaid Insurance May 28 Rent Expense May 28 Prepaid Rent May 28 Depreciation Expense May 28 Accumulated Depreciation May 28 Supplies Expense May 28 Supplies May 28 Advertising Expense May 28 Telephone Expense May 28 Electric Expense May 28 Income Summary May 31 Adjusted Trial Balance Finalize the financial statements, prepare closing entries, and produce a post-closing trial balance.