Running Head: Job Search

Running Head Job Search

Discuss your Strategies and approach The approach given when coming up with this email involved the using an involved format, where the email was divided into different paragraph which was used to address different issue. This approach was effective in that it was able to address all the issue that could be addresses effectively in the email.

To explain the approach given: Personality approach, this involved incorporating of my personality in the email, this was easy to develop some sense of attachment with the person whom I was sending the email to. This gives the managers of the company an impression of my personality and how it can be useful to the company if they need someone with the specific characteristics that I portray. Engaging with the recipient, for effective business communication it is important to create a good rapport with the person receiving the email. This involves invoking the feeling and the mind of the person reading the email (Stanley, 2013). This will enable him or her to be able to read the email without being biased but rather develop some interest and pay attention to the necessary details.

This is achieved by using simple grammar that would easily relay the message easily rather than using a complex grammar that would require the person reading the email to have a dictionary by his side so as to get the meaning of certain words (Rayan, 2013). This has remained to be the most important strategy because the attitude of the person receiving the email is very important and thus one needs to stick within the context of the email so as not to give the reader a wrong impression of the person writing the email. Pop culture reference, this method is necessary in that while creating a rapport and a long-term relationship one needs to tell the recipient the things that they need to hear. In my email, I have started praising the company and showing how I have always have an interest with the organization.

This will first impress the recipient and the probability that he or she may find my email interesting, compared to someone who just applied and followed the normal procedure without employing any strategy that would enable them to be remembered. The essential part of having such strategy is to achieve the objective of the writing the email. This does not only mean that one shifts from the basic requirement or rather expectation which is communication. One needs to identify the specific method to use when communicating, this gives the person a better method of communicating with his audience (Ann, 2012). With regards to the email I decided to Apply the IRAC rules which involves; 1.

Identifying the issue, this gives one the ability to dwell within the issue he or she is writing. This enables one to stick within the issue for instance one cannot be writing an email about job vacancy and then start writing about his love for shoes. 2. Rule, this will help the writer to address the issue within the required parameters. In that if one is writing an official email he or she should stick with the procedures laid down in writing an official email. 3. Analysis, this involved the making of inquiries on certain information so as to conduct an analysis to see if the company is able to accommodate me. The inquiries made are important in the sense that it relays some skills to the person receiving the email, this may come in handy since in the process of making inquiries they will be able to identify the necessary skills that will be beneficial to the company. 4. In the conclusion part one needs to clear put his intentions clearly, as for me I made my intention know that I would love to work with the organization. This gave me a chance of applying to the company in future.

Paper For Above instruction

The strategies and approaches used in professional communication, particularly in job application emails, are essential for making a positive impression and increasing the chances of success. The email analyzed exemplifies deliberate planning, personalized engagement, clarity, and adherence to communication principles like the IRAC method, which collectively contribute to effective correspondence. These strategies serve to establish rapport, demonstrate professionalism, and clearly convey intentions, which are critical elements in business communication.

One primary strategy evident in the email is structuring the message with a clear, paragraph-based format. This involved dividing the email into sections that addressed each specific issue: expressing interest, requesting information, and demonstrating professionalism. Such an organization allows the recipient to process the information easily and understand the applicant’s intent and qualifications. Additionally, utilizing an organized format shows respect for the recipient’s time, which is highly valued in professional settings. According to Bolstad (2010), clarity and logical flow in business emails enhance communication effectiveness and improve perceptions of professionalism.

Another significant approach is personality integration. Incorporating personal personality traits into the email fosters a sense of authenticity and helps to establish a connection with the recipient. Personalization can make the communication memorable and distinguish the applicant from others who send generic messages. As Bovee and Thill (2016) emphasize, authentic communication that reflects genuine interest and positive traits can significantly influence the recipient’s perception, increasing the likelihood of favorable consideration.

Engagement with the recipient through polite language, praise for the organization, and expressions of enthusiasm also plays a vital role. Showing appreciation and admiration for the company, as done in the email, creates a positive tone and demonstrates the applicant’s motivation. Such an approach aligns with the concept of building rapport, which is fundamental in business communication (Guffey & Loewy, 2015). It helps foster goodwill and encourages a receptive attitude on the part of the employer or recruiter.

Using straightforward language and avoiding complex grammar or jargon is another strategic element. Clear and simple language ensures that the message is accessible and easily understood, reducing the risk of miscommunication. Rayan (2013) highlights that effective business communication hinges on clarity, especially in written correspondence intended for diverse audiences who may have varying levels of familiarity with technical terms.

Pop culture references, in this case, praise and positive commentary about the organization, are used to capture attention and create a memorable impression. While subtle, these references help differentiate the applicant’s message from standard applications, which often lack personalization. Incorporating such elements can be an effective way of establishing initial rapport and sparking interest in subsequent interactions.

The application of the IRAC framework demonstrates strategic thinking in addressing a professional issue—applying for a job. This method involves:

• Issue: Clearly identifying the purpose of the communication—inquiring about a vacant position.
• Rule: Understanding and adhering to professional norms and procedures for job applications.
• Analysis: Conducting inquiries to evaluate whether the organization and the role align with the applicant’s qualifications and career goals.
• Conclusion: Clearly stating the applicant’s intention and desire to join the organization.

This process ensures the message remains focused, professional, and purpose-driven. Additionally, it facilitates organized thinking, ensuring that all relevant points are addressed succinctly and coherently.

In sum, effective business communication in job application emails relies on a combination of structural clarity, personalization, rapport-building, and strategic frameworks such as IRAC. These approaches contribute to creating a compelling narrative that not only conveys qualifications and interest but also builds a positive impression that can influence hiring decisions. As the professional environment becomes increasingly competitive, mastering these communication techniques is vital for job seekers aiming to stand out and succeed.

References

• Bolstad, C. (2010). Clarity in business communication: The importance of coherence and organization. Journal of Business Writing, 5(2), 45-58.
• Bovee, C. L., & Thill, J. V. (2016). Business Communication Today (13th ed.). Pearson.
• Guffey, M. E., & Loewy, D. (2015). Business Communication: Process and Product (8th ed.). Cengage Learning.
• Rayan, S. (2013). What to Consider When Writing an Official Email. The New York Times.
• Stanley, J. (2013). How to Communicate Effectively. New Yorker.
• Smith, J. A. (2012). Effective Communication in Business. Harvard Business Review.
• Johnson, L., & Nelson, K. (2014). Writing Winning Job Applications. Business Skill Development.
• Walker, S. (2015). The Art of Professional Correspondence. Business Communications Quarterly.
• Williams, P., & Taylor, R. (2017). Strategic Business Writing. Routledge.
• Davies, M. (2018). Building Rapport in Business Communication. Journal of Professional Communication.