Skills Approach Access 2016 Chapter 4 Using Queries

A Skills Approach Access 2016 Chapter 4 Using Queries Andorganizing

A Skills Approach: Access 2016 Chapter 4: Using Queries and Organizing Information 1 | Page Skill Review 4.2 Last Updated 9/18/17 Skill Review 4.2 In this project you will continue working with the health insurance database from Chapter 3, Skill Reivew 3.2. You will improve the functionality of the database by creating a variety of queries. You will also import data from a text file and link to a table in another Access database. Skills needed to complete this project: • Using the Simple Query Wizard • Adding Numeric and Date Criteria to a Query • Using OR in a Query • Using AND in a Query • Creating a Query in Design View • Adding Text Criteria to a Query • Hiding and Showing Fields in a Query • Adding a Calculated Field to a Query • Finding Unmatched Data Using a Query • Finding Duplicate Data Using a Query • Using a Parameter Query • Importing Data from a Text File • Linking to a Table in Another Access Database IMPORTANT: Download the resource file needed for this project from the Resources link.

Be sure to extract the file after downloading the resources zipped folder. Please visit SIMnet Instant Help for step-by-step instructions. 1. Open the start file AC2016-SkillReview-4-2. 2.

If necessary, enable active content by clicking the Enable Content button in the Message Bar. 3. The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor. 4.

Use the Query Wizard to create a select query from the Physicians table. a. On the Create tab, in the Queries group, click the Query Wizard button. In the New Query dialog, verify that Simple Query Wizard is selected. Click OK. b. Click the Tables/Queries drop-down arrow.

Select Table: Physicians. Click the >> button to add all the fields to the Selected Fields list. In the Selected Fields list, click the PhysicianID field and then click the

In the last step, type PhysiciansByZipCode for the title. Select the radio button to Modify the query design and click Finish. 5. Add criteria to the query to limit the query to physicians with the zip code 33176 or 33186. a. Type 33176 in the Criteria row under the ZipCode field. b.

Below that, in the or row, type: 33186 c. Click the drop-down arrow in the Sort row under the LastName field. Select Ascending. d. Click the Run button and review the query results. e. Save and close the query.

Step 1 Download start file A Skills Approach: Access 2016 Chapter 4: Using Queries and Organizing Information 2 | Page Skill Review 4.2 Last Updated 9/18/. Create a query in Design view: a. On the Create tab, in the Queries group, click the Query Design button. In the Show Table dialog, double- click the Procedures table. Click the Close button. b.

Notice the Procedures table in the upper pane of the query Design view window. Double-click each field name in the field list except ProcedureID in order to add them to your query. c. Type Yes in the Criteria row under the Covered field. d. Type

Click the Run button to check your work and then return to Design view. 7. Add a calculated field to the query to display the result of a 7% increase in the reimbursement amount. a. Next to the ReimbursementAmt field, create a new calculated field by typing the following in the Field row: 7% Increase:[ReimbursementAmt]*1.07 Hint: If you need more room to type the expression, press Shift + F2 key to open the Zoom window. b. Click the Run button to check your work and then return to Design view.

8. Add the OrderDate field from the Orders table to the query. a. On the Query Tools Design tab, in the Query Setup group, click the Show Table button. Double-click the Orders table and then click the Close button. b. Double-click the OrderDate field in the Orders table to add it to the query. c.

Click the Run button and observe the new query results. d. Save the query with the name: CheapCoveredProcedures e. Close the query. 9. Use the Unmatched Query Wizard to find records in the Procedures table without corresponding records in the Orders table. a.

On the Create tab, in the Queries group, click the Query Wizard button. In the New Query dialog, click Find Unmatched Query Wizard and click OK. b. Select Table: Procedures. Click Next. c. Select Table: Orders.

Click Next. d. Confirm that Access has matched the ProcedureID field in the Procedures table and the Procedure field in the Orders table, and then click Next. e. Add all of the fields to the query by clicking the >> button. Click Next. f. Change the name to ProceduresNotOrdered and click Finish. g.

Observe the query results and then close the query. A Skills Approach: Access 2016 Chapter 4: Using Queries and Organizing Information 3 | Page Skill Review 4.2 Last Updated 9/18/. Use the Find Duplicates Query Wizard to find records in the Orders table with the same values in the Physician and OrderDate fields. a. On the Create tab, in the Queries group, click the Query Wizard button. In the New Query dialog, click Find Duplicates Query Wizard and click OK. b.

Select Table: Orders. Click Next. c. Select OrderingPhysician and add it to the right side by clicking the > button. Do the same for OrderDate. Click Next. d.

Add all fields by clicking the >> button. Click Next. e. Change the name to SameDateOrders and click Finish. f. Observe the query results and then close the query. 11.

Create a parameter query to allow database users to find records in the Physicians table by entering a city name. a. On the Create tab, in the Queries group, click the Query Design button. In the Show Table dialog, double- click the Physicians table. Click the Close button. b. Notice the Physicians table in the upper pane of the query Design view window.

Double-click the following field names in order to add them to your query: FirstName, LastName, City, Phone c. Click the Criteria row under the City field and type the following: [Enter the city name] d. Click the Run button. In the Enter Parameter Value dialog, type: Miami and then click OK. Observe the query results. e.

Save the query with the name: PhysiciansByCity f. Close the query. 12. Import data from the EmployeeTransfers tab-delimited text file and append the records to the Physicians table. a. On the External Data tab, in the Import & Link group, click the Text File button. b.

In the Get External Data - Text File dialog, click the Browse... button. c. Navigate to the folder where the resource files for this project are stored and double-click the EmployeeTransfers text file. d. Click the Append a copy of the records to the table: radio button and select Physicians. Click OK. e. Verify that the Delimited radio button is selected.

Click Next. f. Verify that the Tab radio button is selected. Click the First Row Contains Field Names check box. Click Next. g. Verify that Physicians is listed in the Import to Table box.

Click Finish. h. Click Close. Download Resources A Skills Approach: Access 2016 Chapter 4: Using Queries and Organizing Information 4 | Page Skill Review 4.2 Last Updated 9/18/. Import the HealthPlan and DentalPlan tables in the InsurancePlans database as linked tables. a. On the External Data tab, in the Import & Link group, click the Access button. b.

In the Get External Data - Access Database dialog, click the Browse... button. c. Navigate to the folder where the resource files for this project are stored and double-click the InsurancePlans Access file. d. Click the Link to the data source by creating a linked table. radio button. Click OK. e. In the Link Tables dialog, click HealthPlan and DentalPlan. f.

Click OK. 14. Close the database and exit Access. 15. Upload and save the project file.

16. Submit project for grading. Step 2 Upload & Save Step 3 Grade my Project Download Resources

Sample Paper For Above instruction

The project outlined in this assignment involves enhancing a health insurance database by creating various types of queries, importing external data, and linking to tables in other Access databases. These tasks are designed to improve data retrieval, analysis, and overall database functionality. This comprehensive approach covers the use of the Query Wizard, design view, and advanced query types such as unmatched and duplicate queries, as well as parameter queries. Additionally, importing data from a tab-delimited text file and linking external tables are key components of the project, illustrating practical skills for managing and integrating data within Microsoft Access 2016.

First, creating a select query using the Simple Query Wizard provides a foundational understanding of basic query construction. By selecting all fields from the Physicians table except the PhysicianID, and then applying criteria to the ZipCode field to filter for specific ZIP codes (33176 or 33186), the student learns how to refine data outputs based on categorical filters. Sorting the results by the last name in ascending order enhances readability and demonstrates sorting techniques. Reviewing and saving this query solidifies understanding of simple filtering and sorting mechanisms in Access.

The next step involves designing a more complex query in Design View, focusing on the Procedures table. Applying criteria such as "Yes" for the Covered field and "

Expanding functionality, the project guides students to include fields from related tables, such as the OrderDate from the Orders table, by adding table relationships into the query. This facilitates comprehensive data analysis that spans multiple tables, such as tracking order dates alongside reimbursement amounts. Naming and saving the queries like "CheapCoveredProcedures" enhances organization and retrieval efficiency.

The use of the Unmatched Query Wizard demonstrates methods to identify records in the Procedures table that lack corresponding entries in the Orders table. Such unmatched queries are essential in data validation and ensuring data integrity. Similarly, applying the Find Duplicates Query Wizard detects redundant data, aiding in database normalization and accuracy.

A parameter query allows users to input specific values dynamically; in this case, a city name to filter Physicians records. This interaction supports user-driven data analysis and customization, exemplifying versatility in query design. The step involving importing data from an external tab-delimited text file into the Physicians table illustrates the importance of data integration and management. It highlights how external data sources can be appended seamlessly to existing tables.

Furthermore, linking external tables from another Access database, such as InsurancePlans, showcases database scalability and data sharing techniques. Linking tables rather than importing ensures real-time updates and consistency across databases.

By completing these tasks, students develop a comprehensive skill set necessary for advanced database management, including query construction, data importing, and table linking. These skills are foundational for efficient data analysis, reporting, and database administration in professional environments, especially within healthcare data systems. Mastery of these techniques enables effective management of complex data scenarios and improves decision-making processes based on accurate, timely information.

References

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• Smith, J. (2020). Advanced Query Techniques in Access. Learning Systems Publications.