Start The SAP Program By Searching For SAP In The Search Box

Start the SAP program by searching for SAP in the search box at the bottom of your screen and then click SAP Logon

This assignment involves using SAP to complete a procurement case study which includes creating purchase orders, receiving goods, entering invoices, posting payments, and documenting each step with appropriate screenshots. The specific SAP server to be used is HONDA with client number 534. The case study simulates purchasing water bottles and cages from a vendor named Space Bike Composites. The process requires detailed navigation through SAP menus, data entry for purchase details, and documentation of each step with screenshots showing the SAP interface including your user ID for verification.

Initially, you must log into SAP using the specified HONDA server, enter your user ID, and take steps to verify your identity on-screen. Each task, from creating purchase orders to making payments, must be performed precisely following the instructions, focusing on accurate data entry, and capturing screen shots at each critical stage. The screenshots should clearly display the relevant SAP window elements along with your user ID for validation. After completing all steps, compile the screenshots into a Word document, label them accordingly, and submit the file titled with your last name and "_SAPMMcase.docx".

This assignment emphasizes familiarity with SAP navigation, procurement workflows, and proper documentation practices essential for effective enterprise resource planning (ERP) operations. Accurate completion requires attention to detail and adherence to the instructions to reflect real-world SAP use within a procurement process.

Paper For Above instruction

Introduction

Enterprise Resource Planning (ERP) systems like SAP are vital tools in modern supply chain and procurement management, enabling companies to automate and streamline purchasing, inventory, invoicing, and payment processes. This case study demonstrates the practical application of SAP's Materials Management (MM) module for procurement operations, focusing on purchasing water bottles and cages from a vendor named Space Bike Composites. Through sequential steps, students learn how to navigate SAP, perform essential procurement functions, and document their workflow with screenshots for verification and assessment purposes.

Logging into SAP and Setting Up

The initial step involves accessing SAP via the designated HONDA server with client number 534. Employees or students must log in using their assigned UserID, ensuring correct credentials to prevent system lockout. The SAP interface prominently displays the user ID, which must be captured in screenshots for assignment validation. Adjustments to the SAP menu bar confirm user identity, setting the foundation for subsequent procurement activities.

Creating a Purchase Order

The first and fundamental task is creating a purchase order for 20 water bottles priced at $10 each and 30 water bottle cages at $9 each. The navigation path traces through Logistics → Materials Management → Purchasing → Purchase Order → Create → Vendor/Supplying Plant Known, reflecting typical SAP procedures. During this process, the student must search for and select the vendor, Space Bike Composites, using the search function and double-clicking to select. The Purchase Organization, Group, and Company Code are to be entered accurately (e.g., US00 and N00), which are predefined codes corresponding to the organization’s SAP configuration.

Entering Material Details

Next, the materials for purchase are identified through SAP’s Material Search function. The search filters by material type, such as 'HAWA,' and the material number is derived by incorporating the student's User Number, ensuring personalized access. Proper entry of material description, quantity, delivery date, net price, currency, and plant code completes this step. The purchase order is then saved, generating a unique PO number that must be recorded and documented with a screenshot showing the PO number and user ID.

Goods Receipt Process

Once the purchase order has been issued, the next step involves posting a goods receipt to update inventory records. This process confirms the physical receipt of goods, referencing the PO number previously generated. The process includes navigating through Logistics → Materials Management → Inventory Management → Goods Movement → GR for Purchase Order, and entering the PO number to populate data fields automatically. A final step posts the goods into inventory with a specific storage location ('TG00'), and the resulting material document number is documented with a corresponding screenshot showing both the document number and user ID.

Entering Incoming Invoice

The subsequent step involves recording the invoice received from the vendor for $470. This action entails accessing SAP’s Logistics Invoice Verification module via the menu path, entering invoice date, amount, tax code ('XI'), and referencing the PO number. The invoice data entry concludes with saving the invoice document, which is then documented with a screenshot capturing the invoice number and user ID. This process ensures that the SAP system reflects the vendor’s invoice for subsequent payment processing.

Posting an Outgoing Payment

The final core activity is executing the outgoing payment to settle the accounts payable. This involves navigating SAP’s Financial Accounting module, entering current date, bank account details, total amount due, and vendor number. The SAP interface displays the invoice(s) being paid; students verify the total and confirm the payment. Completing the transaction generates a payment document number, which must be documented with a screenshot that clearly displays both the payment document number and user ID.

Documentation and Submission

The comprehensive documentation process requires compiling all relevant screenshots—PO creation, goods receipt, invoice posting, and payment—each annotated with your user ID for validation. These images are inserted into a Word document, ordered sequentially with clear labels, and saved with a filename incorporating your last name and "_SAPMMcase.docx." The document must include your name and user ID at the top.

Conclusion

This case study provides hands-on experience in SAP procurement workflows, emphasizing navigation skills, precise data entry, documentation practices, and understanding of end-to-end purchasing and payment processes. Mastery of these steps not only improves technical proficiency with SAP but also enhances understanding of integrated supply chain management, critical for careers in logistics, sourcing, and enterprise resource planning.

References

• Easterby-Smith, M., Thorpe, R., & Jackson, P. (2015). Management and Business Research. SAGE Publications.
• Hass, F. M. (2017). SAP ERP Financials and FICO: Configuration and Design. SAP PRESS.
• Monk, E. F., & Wagner, B. J. (2012). Concepts in Enterprise Resource Planning. Cengage Learning.
• Schneider, G. P. (2015). Enterprise Resource Planning. Nelson Education.
• Stair, R., & Reynolds, G. (2017). Principles of Information Systems. Cengage Learning.
• SAP Press (2020). SAP MM Inventory and Valuation. SAP SE.
• Hardgrave, B. C., & Wanke, P. (2009). Strategic Use of Technology to Support Business Goals. Journal of Information Technology.
• Poister, T. H., & Streib, G. (2010). Performance Management in the Public Sector. CRC Press.
• Laudon, K. C., & Traver, C. G. (2018). E-Commerce 2018: Business, Technology, Society. Pearson.
• Bragg, S. M. (2018). Business Process Improvement Tasks. Wiley.