Summary Of The Project In Section 1 ✓ Solved

A summary of the project in Section 1: Summary A revision of

Throughout the past few weeks, you have learned about the type of leader you’d like to be and how you can use your leadership skills in project management. This week’s reading discussed Kotter’s eight-step model of planned organization, appreciative inquiry, and the psychological and emotional processes involved in successful change. Leading an IT project will require you to use all these skills when working with stakeholders. One of the most important project tasks is to present the scoping information to the stakeholders. For this assignment, you will revise your team’s project plan to present to stakeholders.

Access your team’s draft of the Project Plan Template from the Wk 3 Team – Apply: Project Scope, Budget, and Timeline Stakeholder Meeting Role Play assignment, and re-save it so you can work on it individually. Using information from the previous weeks’ assignments and instructor feedback, revise the Project Plan Template. In Section 1 of the Project Plan, you must define the scope of the project. In the following sections, you will explain how you will implement the scope of the project and how you will manage change within the project. Specifically, your new project plan should include the following revisions and additions:

  • A summary of the project in Section 1: Summary
  • A revision of the timeline from the Wk 3 Team – Apply: Project Scope, Budget, and Timeline Stakeholder Meeting Role Play assignment in Section 3: Schedule – Milestones
  • A revision of the list of stakeholders (refer to the Wk 3 – Apply: Project Management Flowchart and Summary assignment document) in Section 4: Resources
  • An analysis of impact of change that should occur based on the risk assessment in Section 6: Change Management
  • An explanation and justification for the changes made in your revision of your group’s decisions in an Appendix section

Cite two sources other than Intuit, Inc. company documents. Format your citations according to APA guidelines.

Paper For Above Instructions

### Introduction

In the ever-evolving landscape of project management, effective leadership is paramount. The significance of possessing robust leadership skills, particularly in IT projects, cannot be overstated. This paper aims to revise a project plan based on Kotter’s eight-step model, appreciative inquiry, and pertinent psychological frameworks to define the project's scope, manage change, and engage stakeholders efficiently.

### Project Summary

The primary objective of this project is to develop an innovative software tool that streamlines communication between various departments within an organization. The new tool aims to enhance productivity, minimize delays, and foster collaboration among team members. This initiative stems from a comprehensive needs assessment conducted with key stakeholders, identifying current communication bottlenecks and proposing actionable solutions tailored to address these challenges.

This project aligns with the organization's strategic goals by enhancing operational efficiency and promoting a coherent workflow. The anticipated timeline is six months, encompassing preparation, design, development, testing, and implementation phases. Success will be measured through qualitative and quantitative metrics, including user satisfaction, process improvement, and overall productivity gains.

### Revised Timeline

The original timeline from the Wk 3 assignment provided a foundation for this revision. However, upon consulting with the team and considering instructor feedback, the revised timeline, displayed in Section 3 (Schedule – Milestones) of the Project Plan, elucidates clearer milestones and deadlines, ensuring all stakeholders remain aligned. Key milestones include:

  • Project Initiation: Month 1
  • Requirement Gathering: Month 1-2
  • Design Phase: Month 3
  • Development Phase: Month 4-5
  • Testing and Quality Assurance: Month 5
  • Final Implementation: Month 6

### Revised List of Stakeholders

In Section 4 (Resources) of the Project Plan, the list of stakeholders has also been meticulously revised. This section outlines a broader spectrum of participants, including:

  • Project Sponsor: Executive Management
  • Project Manager: [Name]
  • IT Department: Developers and Quality Assurance Teams
  • End-users: Employees from various departments
  • External Consultants: [Consultant Names]

The inclusion of these stakeholders is crucial, as they provide diverse perspectives and are pivotal in the decision-making process.

### Change Management Analysis

Section 6 (Change Management) addresses the anticipated impacts of change resulting from the project. Using a risk assessment approach, potential risks include resistance to change and disruptions during implementation. Applying Kotter’s eight-step model, the following strategies will be employed:

  • Create a sense of urgency by demonstrating the need for the new software tool.
  • Form a coalition of stakeholders committed to championing the project.
  • Develop a clear vision and strategy that articulates the project’s goals and benefits.
  • Communicate frequently and effectively with all stakeholders to foster transparency.
  • Empower employees to take ownership and participate in the implementation process.
  • Generate short-term wins to showcase the project’s success and sustain momentum.
  • Consolidate gains and anchor new approaches within the organizational culture.

### Explanation and Justification for Changes

An appendix section will provide a thorough explanation and justification for the changes made to the original group decisions. This documentation captures the rationale for modifying timelines, stakeholder engagement strategies, and risk analyses. Acknowledging feedback from previous assignments and instructor insights has been pivotal in refining our approach, ensuring the plan is both comprehensive and strategic.

Additionally, the updated project plan addresses new technological advancements and market trends that may impact project execution positively. By revising the plan, we not only enhance its relevancy but also improve stakeholder engagement and satisfaction.

### Conclusion

The revisions to the project plan reflect a deep understanding of project management principles, strategic leadership, and the importance of stakeholder relations. By implementing the outlined revisions, the project is poised for success, ensuring all parties involved are informed and prepared for the journey ahead. With continuous evaluation and adaptation, this project will contribute to the overall success of the organization, establishing a model for future initiatives.

References

  • Kotter, J. P. (1996). Leading Change. Harvard Business Review Press.
  • Cameron, K. S., & Green, M. (2015). Making Sense of Change Management: A Complete Guide to the Models, Tools, and Techniques of Organizational Change. Kogan Page Publishers.
  • Hiatt, J. M. (2006). ADKAR: A Model for Change in Business, Government and Our Community. Prosci.
  • Lehmann, K., & Cohen, S. (2020). The Psychology of Change: Managing Change in Organizations. Routledge.
  • Pullin, P. (2020). Project Management: A Strategic Planning Approach. Springer.
  • Schilling, M. A. (2020). Strategic Management of Technological Innovation. McGraw-Hill Education.
  • Prosci. (2019). Change Management Best Practices. Prosci.
  • Kotter, J. P. & Cohen, D. S. (2002). The Heart of Change: Real-Life Stories of How People Change Their Organizations. Harvard Business Review Press.
  • Tuckman, B. W. (1965). Developmental sequencing in small groups. Psychological Bulletin, 63(6), 384-399.
  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.

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