The Case Study Project You Have Been Planning Throughout

The Case Study Project You Have Been Planning Throughout The Course Is

The case study project you have been planning throughout the course is now underway. Predictably, the project is not completely following the project plan. In fact, two of the risks you identified in your business case assignment in course unit 1 appear to be occurring. Step 1: Choose any 2 of the 5 risks you identified in your business case assignment. Both risks must have sufficient impact on the project that the project’s scope – a task, deliverable, requirement, or other output – must be modified. In other words, do not choose risks that don’t require any changes to the project, and do not choose risks that can be addressed simply by changing the project’s schedule or budget. Your risk response must require a change to some portion of the project’s scope. Step 2: Based on lecture materials in the course thus far and the template provided on the next page, submit change control requests to modify project scope in order to respond to the risks you identified in step 1. Submit 2 change control request forms, one for each risk you selected in Step 1. As with earlier deliverables, use a business writing style where applicable. Also, as discussed in this week’s lecture materials, change requests should be easy to read quickly Use the “Change Control Request Form” template to complete the assignment and submit to Blackboard. Refer to the attached document for assignment details and grading rubric.

Paper For Above instruction

The ongoing case study project highlights the dynamic nature of project management, emphasizing the importance of risk management and scope control. During project execution, unforeseen issues often threaten the original plan, necessitating adjustments to scope, schedule, or budget. In this context, two risks identified in the initial business case have materialized, requiring scope modifications to ensure project success.

The first risk pertains to resource availability. Originally, the project relied heavily on specific skilled personnel and equipment that faced unforeseen delays. The impact of this risk was significant enough to warrant an alteration in the project scope, such as reallocating specific tasks to alternative resources or modifying deliverables that depend on the delayed resources. The scope modification ensures that the project maintains momentum without compromising quality but requires an explicit change request to formally document this adjustment, clarify new responsibilities, and communicate the scope change to all stakeholders.

The second risk involved technological integration failure. The project depended on a particular software platform's seamless integration with existing systems, yet unexpected compatibility issues arose. Addressing this risk through a scope change might involve expanding testing phases, adding additional integration features, or modifying system requirements. These modifications directly impact the project scope by introducing new deliverables or adjusting existing ones to accommodate the integration challenges. Consequently, a formal change request is necessary to alter project scope documentation, ensure stakeholder awareness, and formalize the scope adjustment.

Responding effectively to these risks involves executing formal change control processes, which help manage scope adjustments systematically. The change control requests should include a clear description of the scope modifications, the reasons for the change, the impact on project deliverables, deadlines, and resources. Utilizing a standard change request template promotes clarity and ensures all essential information is conveyed succinctly.

In managing scope changes resulting from risks, project managers must communicate frequent updates to stakeholders and realign project schedules and budgets as necessary. While scope adjustments may influence project timelines or costs, the primary goal remains to preserve the project’s overall objectives and deliverables. This proactive scope management approach helps mitigate risks and ensures the project aligns with organizational goals.

In conclusion, scope modifications in response to identified project risks are integral to maintaining project success amidst uncertainties. Formal change control requests serve as valuable tools in documenting, communicating, and managing these modifications effectively. By applying structured change management processes, project teams can adapt swiftly to risks, minimize disruptions, and deliver successful outcomes.

References

- Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). PMI.

- Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.

- Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.

- Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.

- Heldman, K. (2018). Project Management JumpStart. Sybex.

- Heldman, K. (2018). Professional in Project Management (PgMP) preparation materials.

- PMI. (2020). The Standard for Program Management. PMI.

- Larson, E. W., & Grey, C. (2017). Project Management: The Managerial Process. McGraw-Hill Education.

- Turner, J. R. (2014). Handbook of Project-Based Management. McGraw-Hill Education.

- Pinto, J. K. (2019). Project Management: Achieving Competitive Advantage. Pearson.