Week 2 Assignment: Professional Email Message Overview

Week 2 Assignment Professional Email Messageoverviewbefore You Begin

Choose one of the professional scenarios outlined in this document: ENG315 Scenarios [DOCX]. Use the names from the scenario in your To, From, Subject, and Signature areas. Write a professional email message from one of the character's perspectives as outlined in your selected scenario.

Address the email to another character in the scenario regarding the communication issue provided in the scenario. Use the form from Figure 5A in the BCOM text to format your email. While your message must take the form of an email, you will submit it as a writing assignment in Word document format.

Paper For Above instruction

The purpose of this assignment is to craft a professional email based on a given scenario, demonstrating effective communication, clarity, and appropriate tone. You are to select one scenario from the provided ENG315 Scenarios document and write an email from one character to another to acknowledge an issue and request a face-to-face meeting for discussion. The email should incorporate the relevant facts from the scenario, be formatted correctly according to the guidelines of Figure 5A from the Business Communication (BCOM) textbook, and reflect professional language and tone suitable for the context.

The scenario-specific email should begin with a clear, descriptive subject line that accurately indicates the purpose of the message. The greeting should be professional, addressing the recipient appropriately based on your scenario. The body of the email must succinctly summarize the key facts pertinent to the issue, displaying an understanding of the scenario’s context. You should explicitly request a face-to-face meeting at a specific date and time, showing initiative and respect for the recipient’s schedule. The tone must be courteous, respectful, and professional throughout, aligned with typical business communication standards.

In addition to the content, proper formatting is essential. Use the standard email format demonstrated in Figure 5A of the BCOM textbook, including a formal salutation, clear and concise body paragraphs, and a professional signature line that includes your character’s name. Ensure your email is well-structured, free of grammatical errors, and adheres to professional standards, as this reflects your ability to communicate effectively in a workplace context.

By completing this assignment, you will demonstrate your skill in applying professional email etiquette, organizing information logically, and tailoring your message to suit the recipient and situation. The completed email should be submitted as a Word document, embodying all these essential communication elements.

References

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• Guffey, M. E., & Loewy, D. (2018). Business Communication: Process and Product. Cengage Learning.
• Locker, K. O., & Kaczmarek, S. K. (2014). Business and Administrative Communication. McGraw-Hill Education.
• Thill, J., & Bovee, C. (2018). Business Communication Today. Pearson.
• Hynes, G. E. (2017). Business Communication: Building Critical Skills. Routledge.
• McGrath, C., & Liem, M. (2012). Business Communication: In Person, In Print, Online. Pearson.
• Seeger, M. (2019). Effective Business Communication. Harvard Business Review.
• Williams, J., & Byrd, K. (2014). Business Communication: Process and Product. Cengage Learning.
• 2016. Sample business email formats. Business Letter & Email Guide. Retrieved from https://www.businesslettergreetings.com
• Johnson, C. (2020). Best practices for professional email writing. Journal of Business and Technical Communication, 34(2), 232-250.