Write A Memo-Form Incident Report To Vern Rogers

Write a memo-form incident report to Vern Rogers

You are an engineering technologist employed in the local branch of H. L. Winman and Associates, supervising installation work at Cormorant Dam. During the course of your work, an accident occurred where a construction lumber piece and your air sampler box fell from above, resulting in damage to equipment and an injury to yourself. Although you were absent from the site for 24 hours following the incident, your supervision has not been otherwise affected. You are instructed to prepare a memo-style incident report addressed to Vern Rogers detailing the event, your condition, and any relevant information about your absence.

Paper For Above instruction

Memorandum

To: Vern Rogers

From: [Your Name], Engineering Technologist

Date: [Current Date]

Subject: Incident Report – Equipment Damage and Personal Injury at Cormorant Dam

Dear Mr. Rogers,

I am writing to formally report the incident that occurred during my supervision at the Cormorant Dam construction site on [specific date]. While working on the platform located halfway up the construction framework, I was involved in an unforeseen accident that resulted in damage to equipment and personal injury.

At approximately [time], I was in the process of replacing the air sampler in its protective box. Suddenly, I heard a shout from above followed by two sharp blows—one on my hardhat and another on my shoulder—prompted by a piece of construction lumber measuring 4 inches square and approximately 3 feet in length that fell from above. This debris hit me, and the air sampler box was knocked out of my hand, tumbling end over end before crashing onto the ground below. Upon retrieval, I discovered that the box was misshapen and splintered, and the air sampler inside was twisted and damaged.

Following the incident, I experienced significant pain in my arm, which was later diagnosed as a dislocated shoulder. Medical personnel provided treatment at the site, and my arm has been placed in a sling for support. Due to the injury, I was unable to continue work at the site and took a 24-hour leave to seek further medical attention and rest. I confirm that during this period, I was absent from construction supervision but have since resumed my duties and am actively overseeing the remaining installation activities.

To mitigate similar incidents in the future, I recommend that safety measures be reinforced, particularly concerning debris clearance and protection of personnel working at elevated heights. Additionally, ensuring all equipment and tools are securely fastened will reduce the risk of accidental falls from above.

I will continue to monitor site conditions and enforce safety protocols to prevent similar incidents. Please let me know if further information or an investigation is required regarding this event.

Respectfully,

[Your Full Name]

Engineering Technologist

References

• Canadian Standards Association. (2019). CSA Z1000: Occupational health and safety management. CSA Group.
• Health and Safety Executive. (2020). Safe lifting and handling: A guide for construction workers. HSE Publications.
• Occupational Safety and Health Administration (OSHA). (2022). Safety requirements for construction activities. OSHA Standards.
• Smith, J., & Johnson, L. (2018). Workplace safety practices in construction: A comprehensive review. Journal of Construction Engineering and Management, 144(6), 04018031.
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• Canadian Centre for Occupational Health and Safety. (2020). Incident investigation guidelines. CCOHS Resources.
• Brown, A., & Lee, K. (2017). Prevention of falling objects on construction sites. Safety Science, 98, 89-95.
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• Ministry of Labour. (2019). Construction site safety protocols. Ontario Ministry of Labour.
• Young, D. (2020). The importance of safety culture in construction environments. Journal of Safety Research, 72, 211-217.