You Are The Manager Of The Production Department And The Pro

You Are The Manager Of The Production Department And The Project Mana

You are the manager of the production department, and the project manager will come from your group. This will be a first, as normally the project managers come from the marketing department. You need to assess the various people in your group and identify the person with the best skills. You will start by creating a job description for the position, focusing on the skills needed. Go to the Discussion Board and post at least 7 paragraphs that list skills that are needed by the project manager for each phase in the Project Life Cycle, emphasizing the differences in skills needed between the various phases. Next, craft a high-level job posting that identifies the responsibilities, the skills required, and the experiences needed. Need references in apa style and no plagiarism

Paper For Above instruction

Introduction

Selecting an appropriate project manager from within the production department is a significant decision that can influence the success of upcoming projects. Traditionally, project managers often hail from the marketing department, but this shift aims to leverage the technical expertise and familiarity of the production team. To identify the right candidate, it is essential to thoroughly understand the skills necessary for each phase of the project life cycle and articulate these in a comprehensive job description.

Skills Required in the Initiation Phase

The initiation phase requires skills centered on strategic thinking and stakeholder engagement. A project manager must possess excellent communication skills to effectively articulate project goals and secure stakeholder buy-in. Analytical skills are vital for assessing project feasibility, conducting cost-benefit analyses, and understanding risk factors. Leadership qualities are essential to motivate the team and set a clear vision. Moreover, adaptability is crucial during this phase to respond to evolving stakeholder needs and project scope adjustments. Technical knowledge of the production processes also aids in realistic planning and feasibility analysis.

Skills Needed During Planning

In the planning phase, the project manager’s skills shift toward detailed scheduling, resource allocation, and risk management. Strong organizational skills are necessary to develop comprehensive project plans, establish timelines, and coordinate tasks among team members. Proficiency in project management software, such as MS Project or Primavera, is often required. Risk assessment skills enable the manager to foresee potential obstacles and develop contingency plans. Negotiation skills are also important to allocate resources optimally and to manage stakeholder expectations. During this phase, the ability to facilitate teamwork and promote collaborative planning is also paramount.

Skills Essential in Execution

The execution phase demands leadership, problem-solving, and communication skills. A project manager must be capable of coordinating diverse operations, resolving conflicts, and ensuring team motivation. Strong decision-making skills are necessary to address unforeseen challenges swiftly. Technical expertise in production processes allows for better oversight and quality control. Time management skills are critical to keep the project on schedule, while communication skills facilitate effective reporting to stakeholders. Adaptability continues to be vital to modify plans as necessary based on real-time feedback and changing conditions.

Skills Critical During Monitoring and Controlling

Monitoring and controlling are iterative activities requiring analytical skills to interpret performance data. The project manager needs proficiency in project metrics, earned value management, and quality assurance techniques. Critical thinking is necessary to analyze variances and implement corrective actions promptly. Proficiency in documentation and reporting ensures transparency and accountability. Leadership qualities are equally important to motivate the team and manage any resistance to changes or corrective measures. The ability to work under pressure and maintain composure is crucial during this phase.

Skills for Closing

The closing phase involves ensuring complete project delivery and assessing overall success. Skills in documentation, evaluation, and reporting are essential for developing lessons learned and closing out contracts. Negotiation and communication skills are needed when dealing with final stakeholder approval and handovers. Attention to detail ensures all project objectives are met and compliance standards are adhered to. Reflection and analytical abilities aid in identifying the strengths and weaknesses of the project process, contributing to improved practices in future projects.

High-Level Job Posting

Position Title: Production Department Project Manager

Responsibilities:

- Lead project planning, execution, and closing processes.

- Coordinate production activities ensuring timely and within-budget delivery.

- Communicate effectively with stakeholders, team members, and senior management.

- Identify risks and develop mitigation strategies.

- Monitor project progress and implement corrective actions as necessary.

- Document project outcomes and lessons learned.

Skills Required:

- Excellent leadership and team management abilities.

- Strong communication and interpersonal skills.

- Proficiency in project management tools and software.

- Critical thinking and problem-solving expertise.

- Ability to manage multiple priorities under pressure.

- Technical knowledge of production processes.

Experience Needed:

- Bachelor’s degree in Business, Engineering, or related field; master’s preferred.

- Minimum of three years in project management within a production environment.

- Proven track record of successfully managing cross-functional teams.

- Certification such as PMP (Project Management Professional) is advantageous.

Conclusion

Choosing the right project manager from the production team involves understanding the distinct skill sets required at each phase of the project life cycle. By creating a detailed job description emphasizing these skills, the department can select a candidate best suited to navigate the complexities of project management, ensuring successful project delivery.

References

  1. Kerzner, H. (2017). Project management: A systems approach to planning, scheduling, and controlling (12th ed.). Wiley.
  2. PMI. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (7th ed.). Project Management Institute.
  3. Meredith, J. R., & Mantel, S. J. (2014). Project management: A managerial approach (8th ed.). Wiley.
  4. Heldman, K. (2018). Project management jump start (3rd ed.). Wiley.
  5. Schwalbe, K. (2018). Information technology project management (9th ed.). Cengage Learning.
  6. Gido, J., & Clements, J. (2018). Successful project management (7th ed.). Cengage Learning.
  7. Interlevance. (2020). Effective project management skills: An overview. https://interrelevance.com/articles/effective-project-management-skills
  8. Kerzner, H. (2018). Advanced project management: Best practices on implementation. Wiley.
  9. Wysocki, R. K. (2014). Effective project management: Traditional, agile, extreme (7th ed.). Wiley.
  10. Wateridge, J. (2013). Project management — the skills and competencies perspective. International Journal of Project Management, 28(3), 254-261.

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