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Change the Chart Title to Fit Your Needs Series 1 Category 1 Category 2 Category 3 Category 4 4.3 2.5 3.5 4.5 Series 2 Category 1 Category 2 Category 3 Category 4 2.4 4..8 2.8 Series 3 Category 1 Category 2 Category 3 Category Case 4.1 Nicolette Larson was loading the dishwasher with her husband, Kevin, and telling him about the first meeting of the Manchester United Tournament Organizing Committee. Nicolette, a self-confessed “soccer mom,” had been elected tournament director and was responsible for organizing the club’s first summer tournament.

Manchester United Soccer Club (MUSC), located in Manchester, New Hampshire, was formed in 1992 as a way of bringing recreational players to a higher level of competition and preparing them for the State Olympic Development Program and/or high school teams. The club currently has 24 boys and girls (ranging in age from under 9 to 16) on teams affiliated with the New Hampshire Soccer Association and the Granite State Girls Soccer League. The club’s board of directors decided in the fall to sponsor a summer invitational soccer tournament to generate revenue. Given the boom in youth soccer, hosting summer tournaments has become a popular method for raising funds. MUSC teams regularly compete in three to four tournaments each summer at different locales in New England.

These tournaments have been reported to generate between $50,000 and $70,000 for the host club. MUSC needs additional revenue to refurbish and expand the number of soccer fields at the Rock Rimmon soccer complex. Funds would also be used to augment the club’s scholarship program, which provides financial aid to players who cannot afford the $450 annual club dues. Nicolette gave her husband a blow-by-blow account of what transpired during the first tournament committee meeting that night. She started the meeting by having everyone introduce themselves and by proclaiming how excited she was that the club was going to sponsor its own tournament.

She then suggested that the committee brainstorm what needed to be done to pull off the event; she would record their ideas on a flipchart. What emerged was a free-for-all of ideas and suggestions. One member immediately stressed the importance of having qualified referees and spent several minutes describing in detail how his son’s team was robbed in a poorly officiated championship game. This was followed by other stories of injustice on the soccer field. Another member suggested that they needed to quickly contact the local colleges to see if they could use their fields.

The committee spent more than 30 minutes talking about how they should screen teams and how much they should charge as an entry fee. An argument broke out over whether they should reward the winning teams in each age bracket with medals or trophies. Many members felt that medals were too cheap, while others thought the trophies would be too expensive. Someone suggested that they seek local corporate sponsors to help fund the tournament. The proposed sale of tournament T-shirts and sweatshirts was followed by a general critique of the different shirts parents had acquired at different tournaments.

One member advocated that they recruit an artist he knew to develop a unique silk-screen design for the tournament. The meeting adjourned 30 minutes late with only half of the members remaining until the end. Nicolette drove home with seven sheets of ideas and a headache. As Kevin poured a glass of water for the two aspirin Nicolette was about to take, he tried to comfort her by saying that organizing this tournament would be a big project not unlike the projects he worked on at his engineering and design firm. He offered to sit down with her the next night and help her plan the project.

He suggested that the first thing they needed to do was to develop a WBS for the project. 1. Make a list of the major deliverables for the project and use them to develop a draft of the work breakdown structure for the tournament that contains at least three levels of detail. What are the major deliverables associated with hosting an event such as a soccer tournament? 2. How would developing a WBS alleviate some of the problems that occurred during the first meeting and help Nicolette organize and plan the project? 3. Where can Nicolette find additional information to help her develop a WBS for the tournament? 4. How could Nicolette and her task force use the WBS to generate cost estimates for the tournament? Why would this be useful information?

Paper For Above instruction

The creation and development of a Work Breakdown Structure (WBS) is a critical component in the effective planning and execution of a project, especially complex events such as a soccer tournament. In the context of the Manchester United Soccer Club’s summer invitational, the WBS serves as a foundational tool to identify and organize all the necessary deliverables, ensure clear communication among stakeholders, and facilitate accurate cost estimation. This paper examines the major deliverables associated with hosting such an event, explains how a WBS can address logistical and organizational challenges faced during initial meetings, explores sources for further information, and discusses how the WBS aids in generating reliable cost estimates.

Major Deliverables for Hosting a Soccer Tournament

Developing a comprehensive WBS begins with listing major deliverables, which are the key outputs or outcomes that must be achieved for the successful delivery of the tournament. These deliverables can be categorized into several broad areas. First, the organization and logistics require securing venue facilities, including reserving local college fields or other sports complexes, and arranging for necessary equipment such as goalposts, scoreboards, and field markings. Second, manpower and officiating encompass recruiting qualified referees and officials, and staffing volunteers for various roles like registration, concessions, and security. Third, marketing and promotion involve creating promotional materials such as flyers and banners, establishing a website or online registration portal, and engaging sponsors and media outlets. Fourth, participant management includes registration processes, team screening, scheduling matches, and providing information kits. Fifth, financial planning accounts for budgeting, sponsorship acquisition, merchandise sales, and entry fees. Lastly, the event execution entails setting up the fields, conducting matches, and ensuring safety protocols. These deliverables form the foundation of a detailed WBS that guides the project from inception to completion.

Alleviating Problems and Enhancing Planning through WBS

Implementing a WBS addresses many of the organizational issues encountered during early planning meetings by providing a visual and hierarchical breakdown of all project components. It clarifies responsibilities by assigning specific tasks to designated teams or individuals, thereby reducing confusion and overlap. For instance, uncertainty about securing fields can be visually organized under the “Venue Facilities” deliverable, with sub-tasks for contacting colleges, securing permits, and setting up the fields. Similarly, by breaking down activities into smaller tasks, the WBS highlights dependencies and timeframes, aiding in realistic scheduling. This structure also ensures nothing critical is overlooked, fostering proactive problem-solving and resource allocation. Furthermore, a detailed WBS facilitates communication among stakeholders, as everyone understands their roles and deliverables, reducing misunderstandings and delays. Thus, the WBS acts as a roadmap for organized execution, minimizes risks, and enhances overall project control.

Sources for Additional Information

Nicolette can find supplementary information to develop an effective WBS from multiple sources. Firstly, project management literature provides frameworks, templates, and best practices, such as those outlined in the Project Management Institute’s PMBOK® Guide (PMI, 2021). These resources offer guidance on structuring WBS and defining deliverables pertinent to event management. Secondly, industry-specific case studies and online repositories of event planning documents can serve as practical examples. Organizations like the U.S. Soccer Federation or regional sports associations often publish tournament planning guides. Additionally, consulting experienced event planners or local sports clubs that have hosted similar tournaments can provide invaluable insights. Online courses and webinars focused on sports event management also offer practical advice and tools for WBS development. Utilizing these resources ensures a comprehensive approach, tailored to the specific needs of the Manchester United Soccer Club’s tournament.

Using the WBS for Cost Estimation

The WBS is instrumental in generating accurate cost estimates because it allows project managers to itemize all activities and associated resources. By clearly defining each deliverable and sub-task, Nicolette and her task force can estimate costs related to labor, materials, permits, marketing, and other expenses for each component. For example, the costs of securing fields, hiring referees, printing promotional materials, and purchasing merchandise can be assigned specific figures based on supplier quotes or historical data. Aggregating these estimates across the WBS provides a detailed overall budget, highlighting potential cost overruns or savings. This granular approach enhances financial control, helps in establishing realistic sponsorship and entry fee targets, and ensures sufficient funds are allocated for all critical areas. Accurate cost estimation is vital not only for budgeting but also for demonstrating financial viability to sponsors and securing necessary funding.

Conclusion

In conclusion, the development of a detailed WBS is a vital step toward the successful organization and management of a soccer tournament. It ensures comprehensive planning by clearly outlining all key deliverables, facilitates better communication, and mitigates risks associated with project execution. Additionally, the WBS provides a structured approach for accurate cost estimation, enabling the organizing team to develop reliable budgets and funding strategies. For Nicolette and her task force, leveraging available resources and industry best practices in creating the WBS will be instrumental in transforming their ideas into a well-organized, financially sustainable event. Ultimately, a robust WBS will serve as the backbone of their project planning, ensuring all aspects of the tournament are executed smoothly and successfully.

References

• Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• Burke, R. (2013). Project Management: Planning and Control Techniques. Wiley.
• Verzuh, E. (2015). The Fast Forward MBA in Project Management. Wiley.
• Levy, S., & Powell, J. (2020). Event Planning: The Ultimate Guide. Event Planning Publications.
• Getz, D. (2012). Event Management & Event Tourism. Cognizant Communication Corporation.
• Shone, A., & Parry, B. (2010). Successful Event Management. Cengage Learning.
• Allen, J. (2014). Sports Event Management. Routledge.
• Yin, R. K. (2018). Case Study Research and Applications. Sage Publications.
• Harrison, F., & Campbell, M. (2018). Fundamentals of Event Planning. Rivexus Publishing.