Badm 634 Initiating The Project Project Charter Presentation

Badm 634 Initiating The Projectproject Charter Presentation Resi

Develop a project charter and presentation for a sample project. The project involves implementing a trial Residency Weekend at a new location for the University of the Cumberlands (UC), scheduled for February 5-7, 2021. The project team must create a comprehensive project charter, including scope overview, business case, team operating principles, stakeholder identification, scope statement, risks, assumptions, constraints, a Risk Register, a detailed Work Breakdown Structure (WBS), stakeholder listing with a RACI chart, and a preliminary line item budget. The project aims to select a location with accessible transportation and adequate lodging for approximately 300 students, six instructors, and three support staff, traveling from various U.S. locations. The challenge is to craft a convincing project proposal that demonstrates detailed planning, cost estimation, and strategic considerations to secure the project contract. A separate PowerPoint presentation will serve as a visual 'sales pitch' based on the project charter, emphasizing clarity, visual appeal, and engaging communication to persuade the sponsor of the project's viability and value.

Paper For Above instruction

The initiative to host a pilot Residency Weekend at a new site for the University of the Cumberlands (UC) exemplifies strategic planning and thorough project management. This project aims to ensure a seamless and engaging experience for approximately 300 students, six instructors, and three support staff, all arriving from different regions of the U.S. within a limited timeframe. Developing a comprehensive project charter is vital for articulating the project’s scope, objectives, resources, and potential risks, thus establishing a strong foundation for successful execution and stakeholder buy-in.

Scope Overview and Business Case

The residency weekend is envisioned as a transformative educational event designed to strengthen student-instructor engagement and bolster UC’s residency program offerings at a newly selected site. The project’s core purpose is to demonstrate UC’s commitment to innovative, accessible, and high-quality education through a well-organized event that showcases the institution's capabilities and fosters community building among participants. The business case underscores the importance of establishing a new residency site that can secure ongoing funding, attract more students, and enhance UC’s reputation nationally. The project promises potential long-term benefits, including increased enrollment, regional influence, and strengthened partnerships with local venues and transportation providers.

Team Operating Principles

The success of this project hinges on collaborative principles such as clear communication, accountability, flexibility, and respect for diverse perspectives. The team commits to regular updates, transparent decision-making, adherence to deadlines, and collective responsibility for deliverables. Flexibility and problem-solving will be prioritized to adapt swiftly to unforeseen challenges, especially regarding logistics and budget constraints. These principles aim to foster a positive, productive environment conducive to innovative problem-solving and stakeholder satisfaction.

Stakeholder Identification

Key stakeholders include internal and external parties impacted by the project:

  • Internal: Project team members, instructors, support staff, UC administration, and facilities management.
  • External: Venue providers, transportation companies, lodging establishments, local government entities, and potential sponsors.
  • Impacted by Progress and Results: Students, instructors, support staff, local community, and UC alumni.

Understanding stakeholder perspectives and expectations is crucial for tailoring communication and engagement strategies throughout the project lifecycle.

Project Scope Statement

Design and execute a Residency Weekend that includes venue selection, accommodations, transportation arrangements, scheduling, and catering. Deliverables encompass a detailed site plan, transportation logistics, lodging bookings, registration process, and event schedule. Acceptable criteria, aligned with SMART principles, include timely completion, within budget, and meeting quality standards for participant experience and safety. Risks identified include travel disruptions, venue unavailability, and health considerations; assumptions encompass participant availability and vendor reliability; constraints involve budget limits, travel time windows, and site accessibility.

Risk Register

Risks include potential transportation delays, venue closures, inadequate lodging capacity, and health safety issues. A mitigation plan involves early vendor engagement, contingency planning, and stakeholder communication protocols to address unforeseen disruptions and minimize impact.

Work Breakdown Structure (WBS) and Activity List

The WBS delineates project phases: site selection, logistics planning, vendor coordination, registration setup, communication, and execution. Each phase breaks into activities with SMART criteria guiding specific, measurable, achievable, relevant, and time-bound objectives—e.g., securing venue by December 1, 2020, and confirming instructor travel arrangements by January 10, 2021.

Stakeholder Listing and RACI Chart

The stakeholder list includes primary groups such as UC students, instructors, staff, and vendors. A RACI chart clarifies roles as Responsible, Accountable, Consulted, and Informed, ensuring stakeholder responsibilities are well-defined and communication channels are streamlined.

Preliminary Budget

The budget estimates expenses for venue rental, lodging, transportation, meals, supplies, and contingency funds. Cost estimates are sourced from reputable online sources such as hotel and airline websites, with detailed justifications explaining expected expenditures, vendor quotes, and contingency allocations to accommodate unforeseen costs. A detailed cost breakdown ensures transparency and accuracy in financial planning.

The project’s ultimate goal is to craft a compelling proposal demonstrating meticulous planning, strategic resource management, and risk mitigation, thereby positioning the team as the ideal candidate to execute the Residency Weekend successfully.

References

  • Kloppenborg, T. J. (2015). Contemporary Project Management. Cengage Learning.
  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
  • Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
  • Williams, T. (2004). The Role of the Business Case in Project Management. Project Management Journal, 35(2), 37–45.
  • Lock, D. (2020). Project Management. Routledge.
  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
  • Heldman, K. (2018). Project Management JumpStart. Jossey-Bass.
  • Marshall, S. (2013). Crafting Effective Risk Management Plans. International Journal of Project Management, 31(6), 822–828.
  • Hobbs, B., & Aubry, M. (2010). A Multi-Method Approach to Exploring the Role of Project Management. International Journal of Project Management, 28(8), 785–803.

Related Assignments