Excel Project For Creating And Analyzing Arts Program Data

Excel Project for Creating and Analyzing Arts Program Data Worksheets

In this project, you will create a worksheet for the Assistant Director of Arts at Laurel College to analyze the available programs. To complete the project, you will sort and filter data, subtotal and group data, and apply themes to multiple worksheets.

Instructions: For grading purposes, perform the following tasks:

Paper For Above instruction

In this analysis, I will demonstrate a comprehensive approach to managing and analyzing data related to arts programs at Laurel College, utilizing advanced Excel features to facilitate informed decision-making for the College’s arts initiative. The project involves creating an organized, sortable, and filterable workbook with clear categorization, effective data management, and aesthetically consistent formatting.

Creating and Formatting the Data Table

The first step involves opening the provided Excel workbook titled go16_xl_ch05_grader_5g_as.xlsx. After establishing the connection, I will access the worksheet named Hilltop-Lower County-East. I will select the data range A1:J13, which includes headers and data entries, and convert this range into a formal Excel table. Applying the Table Style Light gives the table a clean, professional appearance that eases data visualization and interaction. Proper tabular formatting enhances readability and provides dynamic features such as filtering and sorting.

Sorting Data by Custom and Hierarchical Criteria

The dataset's analysis requires organizing the programs based on a specified hierarchy: first by the Campus in a custom order—Hilltop, Lower County, East—and then by Group and Program Name in ascending order. Using Excel’s sort feature with a custom list ensures the campus order respects the specified sequence. Implementing multi-level sorting allows easy comparison across campuses and within groups, revealing patterns or anomalies in program offerings.

Range Naming and Advanced Filtering

Moving to the Schedule Comparison worksheet, I select ranges A2:F3, A6:F15, and A18:F18, assigning them the names Criteria, Database, and Extract respectively. Named ranges improve clarity and facilitate formula or filtering applications. An advanced filter is then set up using the Criteria range to extract records from the Database where the primary season is Spring and the secondary season is Summer. This operation isolates specific data subsets, crucial for targeted analysis of seasonal program availability.

Sorting and Subtotaling Data by Group

The Stipends by Group worksheet displays stipend information for volunteer or staff groups. I will sort the data first by Group and subsequently by Coach Stipend, arranging the records to facilitate comparison within groups. Then, I will utilize Excel’s subtotal feature at each change in the Group to sum the stipends, providing immediate insight into total stipend allocations per group. Collapsing the outline at Level 2 offers a summarized view, making large datasets manageable. Additionally, autosizing columns C and D ensures that all content remains visible and legible.

Hyperlink Insertion and Worksheet Formatting

In cell J1 on the Hilltop-Lower County-East worksheet, I will insert a hyperlink directing to the downloaded e05_Director_Information.xlsx workbook. The hyperlink will be formatted with a ScreenTip reading "Click here for contact information" to assist users. The hyperlink facilitates quick access to director contact details, essential for planning or communication purposes.

Printer Setup and Worksheet Theming

To prepare the workbook for printing or presentation, I will select all three worksheets and insert a footer that includes the file name on the left and the sheet name on the right, aligning them horizontally. I will set the page width and height to 1 page for printing, ensuring the sheets are centered horizontally. Additionally, changing the theme to Organic and font theme to Candara across all sheets creates a consistent, visually pleasing appearance. After ungrouping sheets to facilitate individual editing, I will change the font color in cell J1 to Teal, Accent 2, Darker 50%, highlighting contact information distinctly.

Finalizing and Saving the Workbook

Ensuring accuracy, I will verify that all worksheet names are correct and arranged in the specified order: Hilltop-Lower County-East, Schedule Comparison, and Stipends by Group. Lastly, the workbook will be saved, closed, and prepared for submission, embodying best practices in data management and reporting.

Conclusion

This comprehensive Excel project integrates multiple advanced features—including custom sorting, data filtering, range naming, subtotaling, hyperlink insertion, theming, and printing setup—to facilitate effective analysis of arts program data. Such meticulous organization ensures that the Assistant Director of Arts can access, interpret, and utilize data efficiently, supporting ongoing program evaluation and strategic planning.

References

  • Microsoft Corporation. (2021). Excel User Guide. Microsoft Support. https://support.microsoft.com/excel
  • Few, S. (2012). Information Dashboard Design: The Effective Visual Communication of Data. O'Reilly Media.
  • Winston, W. L. (2014). Microsoft Excel Data Analysis and Business Modeling. Microsoft Press.
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  • Excel Easy. (2023). Excel Sorting and Filtering. https://www.excel-easy.com/examples/sorting-and-filtering.html
  • Excel Campus. (2022). Using Named Ranges in Excel. https://www.excelcampus.com/functions/named-ranges/
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