Project Summary Report For The Project Proposal ✓ Solved

Project Summary Report Project Summary Report Project Proposal

The proposal of this project is to create, plan and execute a new Excel spreadsheet software. The project will provide a test analysis for creating a new Excel spreadsheet. The test analysis will include verification that the employees are able to execute their daily job functions more efficiently. The proposal provides a breakdown of the cost to complete the project within a twelve-month period including two months of testing the product, cost of employee labor during testing, facility fees and also obtaining materials. The stakeholders need from this project is to develop a new Excel spreadsheet that will allow them to operate it with ease.

The main goal is to decrease the cost of production while increasing production with fewer errors. The proposal will include the project team compile of documents which are, project management plan, project charter, schedule and work breakdown structure. The key documents will help team members work toward their organizational goals. Each document will describe the objectives, goals, scopes, stakeholders and the teams involved in the project.

The expected benefits of the project are providing a more efficient way to increase production. The Excel spreadsheet will give stakeholders the advantage over other competitors. The company will benefit from the enhancements with increase in overall company growth. The stakeholders will be convinced that the Excel spreadsheet development will give the company the growth that it needs by adhering to the stakeholders' needs and requirements. The project manager will ensure the requirements are delivered by deadlines, also provide risk, issues and expectation form project team members.

Project Requirements and Risk

The methods of measuring and reporting project progress and performance involve creating a project outline to track the progress of the project. Another method is to establish goals and milestones for each team member which will see what skills they have and hold each team member accountable for their part in the project. By setting measurable goals for each team member, there is a greater chance of delivering the project on schedule. The team leader can check in regularly with members to ensure the project is on schedule, requiring effective communication to demonstrate proper leadership.

Establishing deadlines is crucial to maintaining focus and schedule adherence. Following these methods will facilitate a successful plan.

Project Cost

Every project must have requirements, a risk assessment, and a cost estimate. Establishing the requirements is one of the critical steps defining what the project is supposed to accomplish. The team must be precise in presenting these requirements, as any errors could lead to project failure. The costs and risks should also be included in the requirements phase. Our project aims to develop updated software that functions as a one-stop-shop for production tracking of orders and materials, enhancing employee performance. The completion time frame will be 12 months, with 2 months dedicated to material testing.

We will require a 5,000 square foot facility and approximately 150 employees. The total estimated cost is $30,000.00, with an attached project cost breakdown.

Work Breakdown Structure and Gantt Chart Report

In our work balance structure sheet, phase 1 focused on creating new software for Excel spreadsheets. The project goal was to use the software anywhere, reduce production costs, and increase production accuracy. The requirements review was set from 1/12/21 to 1/19/21, and on 1/19/21 we received project approval.

Phase 2 involved assembling the plan with a budget of $30,000, a 12-month deadline, and 2 months for testing. A matrix spreadsheet was created which included the budget and project deadline. Phase 3 consisted of communicating the plan to stakeholders, highlighting management roles and responsibilities. We established risk management for each project phase, set dates and deadlines, and reviewed the proposal and documents, which included assumptions and potential scenarios.

Phase 4's project team will launch and execute with a risk response plan. Risk managers will monitor closely through risk diagnosis, visually represented via flow charts, graphs, and diagrams. The risk quantitative analysis provides risk description, while qualitative analysis concerns risk size. Our project milestones are tracked from 2/2/21 to 2/9/21, concluding with project goals and closure on 2/16/21 after receiving final approval.

Measuring and Reporting Project Progress and Performance

Risk management remains a significant aspect of the project, identifying issues such as Insufficient Resources, Overlooked Tasks, Employee Resistance, Training Requirements, System Troubleshooting, Non-conformance to new software features, and Communication Delays. Monitoring these factors ensures adherence to project requirements, budget constraints, and risk management strategies.

Considerations for Change

Projects typically involve five phases: initiate, plan, execute, monitor and control, and close. A change management plan is essential during the execute, monitoring, and control phases. This project’s activities aim to create, plan, and execute new Excel spreadsheet software for a technology company. The change management plan addresses potential issues via stakeholders' communication, throughout the project, ensuring all parties are informed of challenges and resolved steps.

During execution, risk owners develop a change management plan, utilizing risk diagnosis and visual aids like flow charts and diagrams. Risks include meeting deadlines; failure can impact the budget due to labor costs, testing requirements, and potential penalties. The project baseline is established to provide performance comparison and facilitate stakeholder evaluations upon project completion.

How Change Will Facilitate Project Success

Ongoing changes require effective management for a project to succeed, particularly in software upgrades. Stakeholders recognize that changes can sometimes be necessary despite prior plans; thus, encouraging team integration of new processes enhances economic value and operational efficiency. Management's commitment to integrating support tools validates the changes, allowing focus on risk areas and key deliverables.

Conclusively, leaders must develop and motivate their teams to ensure commitment to project goals. As Cobb (2012) implies, sustaining a trusting environment among stakeholders is crucial for successful implementation. Through proactive change management, the project can navigate revisions effectively to meet objectives and enhance overall productivity.

References

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• White, O. (2018). Difference Between Project Proposal and Project Charter. Integration Management, Scope Management.
• Sage Publications. (2012). Essentials of Project Management. Sage Publications.
• Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge. PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• Schwalbe, K. (2019). Information Technology Project Management. Cengage Learning.
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