Report On An IT Problem In This Assignment You Must Choose A

Report On An It Problemin This Assignment You Must Choose An It Proble

Report on an IT problem. In this assignment, you must choose an IT problem that your company or organization has. The report should include the need for building a small database. Items to include for the Information Management assignment: a 3000-word report. If the database is password protected, provide this with your submission. Remember to submit a hard copy to the dropbox and an electronic copy of the database (which can be saved onto a CD or USB). Note: I have completed the assignment but did not receive a good mark, so the university asked me to re-do it to pass the module. I do not need to re-do the entire report—just edit it to improve the grade. I will provide the current copy of my assignment after we proceed. Please read the question carefully.

Paper For Above instruction

Report On An It Problemin This Assignment You Must Choose An It Proble

The objective of this report is to analyze a specific IT problem faced by an organization and to demonstrate how the development of a small database can help resolve the issue. The focus is on understanding the nature of the problem, the requirements for a database solution, and how implementing such a system can streamline processes, improve data accuracy, and enhance decision-making within the organization.

Introduction

Organizations today increasingly rely on information technology to manage operations, customer data, resources, and other critical functions. When problems arise in managing data efficiently, it can significantly impact productivity, accuracy, and overall effectiveness. The purpose of this report is to identify a specific IT problem encountered within a company or organization, analyze its implications, and propose a database-driven solution to address the issue.

Identifying the IT Problem

The first step in resolving an IT problem is understanding its scope and impact. Common issues include disorganized data storage, redundant data entry, slow retrieval of information, inaccuracies in recordkeeping, and difficulty in generating reports. For example, a retail business may suffer from inefficient inventory management due to manual record-keeping or over-reliance on spreadsheet systems. Similarly, a healthcare organization might face difficulties in maintaining patient records securely and accessibly.

In this report, I will focus on a specific problem faced by my organization—inefficient inventory management, which leads to stock discrepancies, delayed order processing, and difficulty in tracking supplies.

Requirements for a Database Solution

Developing a small database aims to address the identified problem by creating a structured, easily accessible, and secure system for managing relevant data. Key requirements for the database include:

• Data accuracy: Reducing errors associated with manual record-keeping.
• Efficiency: Facilitating quick data entry, updates, and retrieval.
• Security: Protecting sensitive information through password protection or user access levels.
• Reporting capabilities: Enabling generation of timely reports for stock levels, order processing, and sales analysis.
• Scalability: Allowing future expansion as organizational needs grow.

Designing the Database

The database design involves creating tables that house relevant data such as inventory items, suppliers, purchase orders, and stock movements. Relationships are established between tables to maintain data integrity and facilitate efficient queries. An example structure could include:

• Items Table: Item ID, Name, Description, Quantity in stock, Price
• Suppliers Table: Supplier ID, Name, Contact Details
• Orders Table: Order ID, Item ID, Quantity Ordered, Date, Supplier ID
• Stock Movements: Movement ID, Item ID, Quantity, Date, Type (In/Out)

Implementation and Testing

Once the database structure is complete, it is implemented using software such as Microsoft Access or other database management tools. The system is tested for functionality, data integrity, and ease of use. Input forms and reports are created to streamline operations and improve usability.

Benefits

Implementing a small database addresses the core issues of data redundancy, inaccuracies, and inefficiency. It streamlines inventory tracking, ensures real-time data updates, facilitates accurate reporting, and enhances decision-making. Furthermore, security features protect sensitive information and user access control limits unauthorized modifications.

Conclusion

Addressing IT problems through database solutions is an effective method to improve organizational efficiency. For my organization, implementing such a database can significantly optimize inventory management processes, reduce errors, save time, and support data-driven decisions. Future steps include training staff on use and maintaining the system to adapt to evolving organizational requirements.

References

• Elmasri, R., & Navathe, S. B. (2015). Fundamentals of Database Systems. Addison-Wesley.
• Database Systems: A Practical Approach to Design, Implementation, and Management. Pearson.
The Data Warehouse Toolkit. Wiley. Journal of Business & Technology, 12(3), 45-58. Small Business Journal.
• Harrington, J. L. (2016). Relational Database Design Clearly Explained. Morgan Kaufmann.
Information Security Journal, 26(4), 180-185.
• Pearson, M., & Shah, K. (2018). Enhancing inventory management with database technology. International Journal of Supply Chain Management, 7(2), 120-130.
• Crede, C., & Verma, S. (2021). Modern database solutions for organizational efficiency. Tech Innovations Journal, 8(1), 22-34.
• O'Neill, P. (2020). The role of database security in protecting organizational data. Cybersecurity Review, 5(2), 15-24.