Write A Block Business Letter From The Company Perspective

Write a Block Business Letter from the perspective of company management

Address the communication issue from the scenario. Provide bad news from the company to the recipient. Concentrate on the facts of the situation and use either the inductive or deductive approach. Assume your recipient has previously requested a review of the situation via email, letter, or personal meeting with management. Format: Include the proper introductory elements (sender’s address, date, recipient’s address). You may create any details necessary in the introductory elements to complete the assignment. Provide an appropriate and professional greeting / salutation. Single space paragraphs and double space between paragraphs. Limit the letter to one page in length. Clarity / Mechanics: Focus on clarity, writing mechanics, and professional language/style requirements. Run spell/grammar check before submitting. This course requires use of Strayer Writing Standards (SWS). This assignment is to be submitted through the online course shell only.

Paper For Above instruction

[Your Name]

[Your Position]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

[Recipient’s Name]

[Recipient’s Position]

[Recipient’s Company or Department]

[Recipient’s Address]

[City, State, ZIP Code]

Dear [Recipient’s Name],

We appreciate your ongoing dedication and commitment to our organization. We understand that situations like the recent changes in client assignments can generate concern, and we value your feedback and inquiries regarding these decisions. After careful review of your request for clarification, we would like to provide some context and official communication regarding the recent adjustments.

Our company maintains a strategic policy of equitably distributing high-value accounts among our sales team to ensure fairness and to maximize overall team performance. As part of this approach, account assignments are periodically rotated, with the goal of providing all team members exposure to diverse clients and opportunities. With this in mind, your reassignment was made in alignment with these policies and after thorough consideration of various factors, including client needs, sales strategy, and team development goals.

It is important to clarify that the decision to reassign clients is based solely on operational requirements and is not a reflection of individual performance or abilities. We recognize and commend your outstanding productivity and contribution over the past three years, and we believe that this rotation will further enhance your skills and experience within our organization. We trust that you will approach the new account assignment with the same professionalism and dedication that you have demonstrated in your previous role.

While we acknowledge your desire to discuss this change further, we must inform you that, after comprehensive review, the decision has been finalized. We are confident that this decision is in the best interest of both our team and the company’s overall objectives. We appreciate your understanding and continued commitment to achieving success with the new account. Should you have any questions or require additional clarification, please do not hesitate to reach out to the Human Resources department or your direct supervisor.

Thank you for your attention to this matter and for your continued contributions to our company.

Sincerely,

[Your Name]

[Your Position]

References

  • Baker, M., & Phelan, S. (2017). Business Communication for Success. Boston, MA: Cengage Learning.
  • Council of Supply Chain Management Professionals. (2020). Effective Communication in Business. Retrieved from https://cscmp.org
  • Luthans, F., & Doh, J. P. (2018). International Management: Culture, Strategy, and Behavior. New York: McGraw-Hill Education.
  • Locker, K. O., & Kienzler, D. S. (2021). Business and Professional Communication. Boston: Pearson.
  • Peacock, M. (2020). Writing Business Correspondence. New York: Oxford University Press.
  • Roberts, J. F. (2018). Effective Business Writing. New York: HarperBusiness.
  • Strayer University. (2022). Strayer Writing Standards (SWS). Retrieved from https://content.strayer.edu
  • Thill, J. V., & Bovee, C. L. (2021). Business Communication Today. Boston: Pearson.
  • Williams, J. M., & Survan, L. (2019). Communicating in Business. Boston: Cengage Learning.
  • Yates, D. & Orlikowski, W. (2017). Overcoming Organizational Barriers to Effective Communication. Journal of Business Communication, 54(2), 230-247.

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