As A Data Steward, You Have Been Asked To Create A ✓ Solved
As a data steward, you have been asked to create a
As a data steward, you have been asked to create a Microsoft Access database to store patient demographics. Once you have created the database, you must write policies to govern how the data should be collected, stored, and shared. Use search tools to help you write your policies.
Part-1: Create Your Access Database
Be sure to include the following demographic elements in your database:
- Patient First Name
- Patient Last Name
- Patient Middle Initial
- Street Address
- State
- Zip Code
- Phone Number
- Social Security Number
- Birthdate
- Gender
- Emergency Contact Name
- Emergency Contact Number
- Primary Physician
Once you have created the database with the patient demographic elements, provide fictitious information for 3 patients for each element.
Part-2: Create Your Policy and Procedure Document
In a Microsoft Word document, create a Policy and Procedure document to govern the collection, storage, and sharing of data. For your convenience, a blank policy and procedure template is provided below. Be sure proper APA formatting is followed and that your assignment is free of spelling and grammar errors.
Paper For Above Instructions
Creating a Microsoft Access database requires a systematic approach to ensure accurate data management and adherence to relevant guidelines. In this document, I will outline the process of creating a patient demographics database and the corresponding policies and procedures for data collection, storage, and sharing.
Part 1: Creating the Access Database
The first step in developing a patient demographics database is to launch Microsoft Access and create a new database file. This database will include essential demographic elements such as:
- Patient First Name
- Patient Last Name
- Patient Middle Initial
- Street Address
- State
- Zip Code
- Phone Number
- Social Security Number
- Birthdate
- Gender
- Emergency Contact Name
- Emergency Contact Number
- Primary Physician
For our demonstration, I will provide fictitious data for three patients:
| Field | Patient 1 | Patient 2 | Patient 3 |
|---|---|---|---|
| First Name | John | Jane | Alex |
| Last Name | Doe | Smith | Johnson |
| Middle Initial | A | B | C |
| Street Address | 123 Main St | 456 Elm St | 789 Oak St |
| State | NY | CA | TX |
| Zip Code | 10001 | 90001 | 73301 |
| Phone Number | (555) 123-4567 | (555) 987-6543 | (555) 555-5555 |
| Social Security Number | 123-45-6789 | 987-65-4321 | 555-44-3322 |
| Birthdate | 1980-01-01 | 1990-05-12 | 1975-08-15 |
| Gender | M | F | M |
| Emergency Contact Name | Michael Doe | Linda Smith | Robert Johnson |
| Emergency Contact Number | (555) 111-2222 | (555) 333-4444 | (555) 666-7777 |
| Primary Physician | Dr. Brown | Dr. Green | Dr. White |
Part 2: Policy and Procedure Document
The following policies govern the collection, storage, and sharing of patient data:
Policy Statement
This policy applies to all personnel authorized to collect, store, or share patient information. The primary objective is to protect patient confidentiality and ensure compliance with healthcare regulations.
1. Data Collection
All patient demographic information must be collected using standardized forms. The information must be accurately recorded and verified at the time of collection to ensure data integrity. Personnel must be trained in proper data collection methods and understand the importance of confidentiality.
2. Data Storage
Patient data will be stored securely in the Microsoft Access database, with limited access granted only to authorized personnel. Regular backups of the database will be conducted to prevent data loss. Data should be encrypted to protect sensitive information, such as social security numbers and medical history.
3. Data Sharing
Patient information should only be shared with authorized personnel, and only for legitimate purposes, such as medical treatment or billing. Any request for data sharing must be approved by a designated supervisor and documented to ensure accountability.
4. Data Retention and Disposal
Patient data must be retained for a minimum of five years in accordance with healthcare regulations. After this period, data must be securely disposed of using methods that prevent data recovery.
Conclusion
Creating an effective Microsoft Access database for patient demographics is crucial for maintaining organized records and adhering to privacy regulations. Additionally, implementing robust policies and procedures helps to safeguard patient information while ensuring that it is accessible to those who need it for legitimate purposes.
References
- American Health Information Management Association. (2021). Healthcare Data Management. Retrieved from www.ahima.org
- Healthcare Information and Management Systems Society. (2020). Data Governance. Retrieved from www.himss.org
- Health Insurance Portability and Accountability Act of 1996. (1996). Retrieved from www.hhs.gov/hipaa
- National Institutes of Health. (2019). Data Sharing and Management. Retrieved from www.nih.gov
- Centers for Medicare & Medicaid Services. (2022). Data Collection and Reporting. Retrieved from www.cms.gov
- Data Stewardship: A Guide for Data Managers. (2018). Retrieved from www.data.gov
- Office for National Statistics. (2021). Data Protection and Sharing. Retrieved from www.ons.gov.uk
- International Data Management Association. (2020). Best Practices for Data Management. Retrieved from www.idma.org
- World Health Organization. (2020). Guidelines for Data Collection. Retrieved from www.who.int
- American Medical Association. (2019). Maintaining Patient Confidentiality. Retrieved from www.ama-assn.org