HCIS410 V7 Project Charter Scope And Breakdown Structure Ass

Hcis410 V7project Charter Scope And Breakdown Structure Assignmenth

Imagine you have been selected to participate in a prestigious internship in a health care organization by working for the chief information officer (CIO). Your internship will consist of a series of project management activities you complete throughout this course. In your first meeting with the CIO, she explains that when you came into the facility, you received a visitor pass, per the standard policy. You signed in on a printed page, and the receptionist gave you a visitor badge. The organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.

This device allows the visitor to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. The organization will pay $500 per month for this system, and it anticipates the system will help protect its visitors’ confidentiality because they will no longer have a paper visitor log. The organization also hopes it will help increase security, because the visitor badges will automatically disable at the end of visitors’ scheduled visits. The vendor will ship the badge kiosk for delivery in about a month.

The organization will install the kiosk because it is customer-installable. The CIO, who will be the project sponsor, wants you to manage the project. The primary users are the reception staff. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. In addition, system users include patients, vendors, and health care providers, such as doctors, social workers, and case managers representing payers.

Paper For Above instruction

Project Charter

The project aims to implement a visitor badge-printing kiosk in a healthcare organization to enhance security, protect visitor confidentiality, and streamline visitor check-in procedures. This initiative is crucial given the increasing need for secure health environments and safeguarding patient and visitor information. The project aligns with the organization’s commitment to modernize its security infrastructure and comply with privacy standards mandated by healthcare regulations such as HIPAA.

The stakeholders involved include the CIO (project sponsor), reception staff (primary users), privacy and security officers, guest services, purchasing, and help desk managers, alongside patients, vendors, and healthcare providers. These stakeholders influence and are impacted by the project’s success.

The project scope encompasses selecting, installing, configuring, testing, and deploying the kiosk system, including user training and support transition. Excluded from scope are ongoing operational costs, system maintenance beyond initial setup, and broader IT infrastructure upgrades.

Estimated project duration is approximately three months, with key milestones such as vendor shipment (~1 month), completion of installation, testing, training, and go-live. The initial budget excludes monthly operation fees, estimated at $500 per month, and focuses on procurement, labor for installation and configuration, testing, and training. The total upfront costs are projected to be approximately $15,000, covering hardware, software, and labor.

Quality considerations include system reliability, ease of use, security features, and compliance with healthcare privacy standards. Assumptions presuppose vendor delivery on time, stakeholder engagement throughout, and existing organizational infrastructure supports the kiosk installation. Risks include delays, technical issues, user resistance, and potential data security breaches.

Definitions:

• Work Breakdown Structure (WBS): A hierarchical decomposition of project activities.
• Critical Path: The sequence of activities that determines the minimum project duration.
• Gantt Chart: A visual timeline of project tasks and milestones.

Construction of WBS and Project Management Details

The Work Breakdown Structure (WBS) delineates the project into eight major phases: planning, requirements gathering, procurement, installation, configuration, testing, training, and deployment. Each phase comprises at least three detailed tasks with specific durations, resources, start and end dates, costs, and dependencies.

Initially, planning involves defining scope, stakeholder engagement, and scheduling. Requirements gathering includes interviews with users and documentation. Procurement pertains to vendor selection and ordering. Installation involves physical setup, connection to power/network. Configuration sets system parameters. Testing verifies system functionality, security, and usability. Training equips staff with necessary skills. Deployment executes go-live, and support transition ensures ongoing assistance.

Subsequent updates include detailed scheduling, resource allocation, cost estimates, dependency mapping, Gantt charts, critical path analysis, and budget summaries per project phase. These tools enhance project visibility, control, and timely completion, aligned with project management best practices (PMI, 2017).

Conclusion

This project charter, including a comprehensive WBS, provides a structured plan to implement the visitor kiosk successfully, ensuring security, privacy, and operational efficiency in the healthcare environment. Proper management and stakeholder engagement will be essential to mitigate risks and achieve project objectives within scope, time, and budget constraints.

References

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