Lookup Tables Base Price Commission Package Tour Desc 179670

Lookup Tablesbase Pricecommissionpackagetour Descriptiondeparturebase

Work for a travel company, LetsGo Travel, that arranges travel accommodations for student tours and vacations in destinations like Canada, Rome, and the Czech Republic. You have created a workbook containing agent names, student IDs, tour codes, lookup tables, and a summary of sales. Your task is to complete the workbook for managerial approval by assigning range names to lookup tables, inserting lookup functions and formulas for trip details and costs, calculating summary statistics, formatting data, adding sparklines and bonuses, creating footers, and preparing print setups.

Paper For Above instruction

In this project, we explore the management and calculation of travel tour data, emphasizing the use of lookup tables, formulas, and data formatting in Excel. The primary goal is to facilitate efficient data retrieval, cost calculation, and presentation, supporting decision-making and reporting for a travel agency specializing in student tours.

Firstly, the setup involves assigning meaningful range names to lookup tables. The 'rates' name is assigned to a table that contains base prices and commission rates, while the 'tours' name references the dataset with tour descriptions, departure dates, and base costs. This enhances clarity and efficiency when creating formulas and functions later in the workbook.

Next, we utilize lookup functions to automate data entry. In the Data worksheet, cells are populated by VLOOKUP or other lookup functions that reference the tour code against the 'tours' table, retrieving the description, departure date, and base cost. For instance, cell D13 retrieves the trip description, cell E13 the departure date, and cell F13 the base cost. Proper absolute and relative references are critical to ensure accurate and reusable formulas.

Cost calculations are then performed, starting with total trip cost including taxes and fees. In cell G13, the formula adds a 20% tax, referencing the designated cell for the tax rate, applying absolute referencing to maintain this constant in all formulas. This step ensures all costs reflect actual expenses inclusive of applicable fees.

Subsequently, the project involves calculating patient payment plans with the PMT function. The formula considers the total cost with taxes, the interest rate (often the loan APR), and the number of months (e.g., three installments). Relative and absolute cell references are used to allow copying the formula down the data range, calculating consistent payments for each trip.

The calculation of agent commissions is then incorporated. In cell I13, a VLOOKUP uses the base cost to find the appropriate commission rate from the 'rates' lookup table. Multiplying this rate by the base cost yields the monetary value of the agent's commission. Copying these formulas ensures each record accurately reflects the commission based on its cost.

After implementing formulas for individual trip data, attention shifts to summary statistics. Functions such as SUM, AVERAGE, MEDIAN, MIN, and MAX are inserted into the specified cells to compute total sales, average costs, median costs, and the extreme values. The =TODAY() function provides the current date, enhancing reporting accuracy.

Data formatting enhances readability and professionalism. The main title is merged, centered, bolded, and enlarged. Data columns are formatted as currency where appropriate. The Tour Code column is hidden for cleaner view, and text wrapping is enabled for header cells. Column widths and row heights are adjusted for clarity. Freezing panes lock headers in view during scrolling, and conditional formatting highlights above-average total costs with a distinct fill and font color, improving visual analysis.

To visualize sales trends, sparklines are inserted in the Summary sheet, with each sparkline representing an agent’s six-month sales trend. The high point in each sparkline emphasizes peak sales periods. Additionally, an IF function awards a $500 bonus to agents whose average sales exceed the overall average, motivating performance recognition through conditional logic.

Finally, the project involves creating standardized footers displaying the creator’s full name, worksheet name, and filename. Print setup is configured to landscape orientation with gridlines, headings, repeated column headers, and adjusted margins and font size to ensure professional presentation when printing or exporting the reports in PDF format. The final workbook is saved with a filename prefixed by the user’s last and first names, adhering to the specified naming convention.

References

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